The December Meeting:
Page 1
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MINUTES OF THE BOARD OF DIRECTORS’ MEETING
December 9, 2001
(Subject to approval and correction at the Board of Directors’ Meeting
on January 20, 2002)

CALL TO ORDER: by President Bob Bowman at 9:30 a.m.
PRESENT: Ola Bergsholm, Bob Bowman, Laura Mork, Barbara Myers, Darlene Stoffer, Operations Manager John Graham and Business Manager Jackie Granger.
EXCUSED: Treasurer LuWilla Croy.
ABSENT: Lucy Bain
VOTING STATUS: All board members present are in good standing.

MINUTES OF PREVIOUS MEETING:

(2001/12/1) M.  Laura Mork 2nd Barbara Myers  “approve the minutes of the last meeting.” Passed. (Refers to the minutes of November 11, 2001 Board meeting.)
Add to operations “John Graham stated that he had received the results from the State Water Test he had taken and he passed.”
MEMBERS & GUESTS:
Fred Dryden – suggest that LISECC get a mailbox to send mail securely from this end of the island and objection to the use of lots for storage of “toys” (i.e. boats, motorhomes, etc.) without a residence attached. Don Adema – observing. Grant Bowery - ensuring that letter from E. Hawkins was read during the meeting and asking how the properties were chosen.
Bob Bowman stated that a committee was formed and the properties were looked at fairly and equitably. Barbara Myers stated that Ms. Hawkins has been notified several times during the past five years and compliance has been requested.
Ria Harboe - observing, Alan Coghill - observing and marine committee is working and is looking to have a committee of five very soon.
 

COMMUNICATIONS:
Elizabeth Hawkins - objection to actions by this board against the property owners of Scenic Estates.

Kathy McGinnis-Thomas – Enclosing two checks for November & December payments on the outstanding on account 70003.

Lummi Island Fire Department – Thanking LISECC for donation.

Jerry McRorie – regarding the lateness of distribution of the October minutes, the increase of John Graham’s wage without apparent confirmation of passing the required test and objection to the amount of money spent for candy to be distributed at Halloween.

Bob Bowman stated that there was a closed session yesterday (during the budget meeting) to discuss personnel matters and no action was taken. There will be an executive meeting to discuss personnel matters on January 19, 2002 at 10:30 am.
 

COMMITTEE REPORTS:
PLANNING/WATER:

John Graham submitted a written report, as follows: 

WATER:  Total gallons used for the month of November were 456,400 gallons. Average daily usage in the month of November was 15,200 gallons per day. Average usage for November 2000 was 17,500 gallons a day. 
TESTING:  Water samples have been submitted to Avocet and results have been returned as satisfactory.
Both Kevin and myself have received our water works operator certification renewal notice from the DOH. Kevin’s renewal is $27.00; mine has been waived. The form indicated that DOH waives the fee for individuals in mandatory positions. 
We received our wastewater permit invoice for the fiscal year 2002 (July 1,2001 through June 30, 2002.) We have again been granted a hardship exemption, and the permit cost is $100.00. I attended a meeting sponsored by the DOE in Bellingham, concerning RCW 90.48.465, and the bottom line is that fees are going to be increased in 2003, but there is no anticipated change to hardship exemptions. Therefore the board can anticipate the permit for next year to remain the same.
The transfer station at the treatment plant failed on November 20th and we had no power for 8 days. The final cost of repairs is not available at the writing of this report. The materials cost $3083.24. Express Electric will be submitting a labor bill.
We have received a notice from the Whatcom County Planning and Development Services to submit to the CWSP (Coordinated Water System Plan) a declaration of Water Utility Service Area. That means that we declare if we are an expanding or non-expanding system. We are currently classified as a non-expanding system, and after checking with both the planning dept. and health dept., I have submitted the declaration.
RESERVOIR: The reservoir is holding steady at -6’.
WATER LEAKS:  We had no major leaks in the distribution system in the month of November.
Ola Bergsholm stated that both Ola and Laura live off the island and are not retired so no meeting was held during the past month. Ola stated that they are looking into planning for replacement of the water distribution system. Laura Mork stated that review of the taste issue in our water is underway. The plants growing in the reservoir and swim lake may affect the taste of the water.

Bob Bowman asked if progress had been made on purchasing ground cover for the dam abutment. John Graham stated that next spring he would be able to buy starts but right now only pots are available. Buying starts would be far more cost effective so he will be buying them in March.
 

OPERATIONS:

John Graham submitted a written report.

MAINTENANCE:  The majority of work time this month was spent on brush cleanup at both the cabana and clubhouse. These projects will continue all winter.
The basketball hoop has been installed at the cabana. 
Darlene Stoffer stated that there was a loss of power at the Clubhouse after the Christmas party on December 1. It has been temporarily fixed and is scheduled to be fixed permanently at the beginning of January. John Graham stated that it is the meter base. Discussion followed.
Bob Bowman welcomed Sharon Granger. Sharon stated that she is interested in buying a piece of land next to her property, which is approximately 25 feet. She would like to have it added in to her current piece of property. Bob Bowman stated that this matter would be discussed under new business.
 
(2001/11/2) M. Ola Bergsholm   2nd Laura Mork  “ Follow the policy which has been established in the past for the upgrade in water tickets to increase John Graham’s and Kevin Southworth’s hourly wage by $1 per hour each.” Passed. 
To Continue Reading Committee Reports on Page 2 Click Here
 
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Lummi Island Scenic Estates • 1211 Island Dr. • Lummi Island, WA 98262
                                          Phone/Fax: (360) 758-2699 • e-mail: help@lisecc.com

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