ADMINISTRATION:
Lucy Bain stated that she and other committee members were happy to add Michael Wardell to the committee. Because he is an attorney he was able to share his knowledge and the legal aspect was brought to the discussion. Lucy Bain encouraged him to become a member of the board for next year although he has a busy schedule. Lucy Bain stated the committee met and made some recommendations to Jackie Granger.
The next Committee meeting is on January 4, 2003.

(2002/12/1) M. Lucy Bain 2nd Darlene Stoffer “approve the bylaw changes presented by the committee to be presented to the membership at the 2003 Annual General Meeting.” Passed.

NATURAL DISASTER:
Bob Bowman read a report submitted by Frankie Small.

I have a correction to make to last month’s report, DNR only worked on 6 properties not 7, due to wet weather and the terrain on this property. It is hoped that this work will be done in March. I have received letters of thanks from some members and I am in the process of writing a letter to DNR for their help in helping to “FireWise” LISE. I wish to thank those members that participated by taking debris up to the Cabana. At the same time I must remind all members that “FireWising” is a continuos task we must do to keep LISE free of the potential fire hazard all year, which includes things as simple as keeping our chimney’s clean.  I hope you all have a safe and enjoyable holiday season.

SOCIAL:
Darlene Stoffer stated a report will be in the newsletter. There were not as many people as usual but there were a lot of children. We did seem to have the right gift for the right price. The raffle went well and there was more than enough food.

QUARRY:
Ricardo Camarillo stated that all is quiet – no pun intended; Operations are continuing.

Discussion was held on the appropriateness of going into exective session for the Grievance Committee Report. It was decided to do it closer to the end of the meeting.
 
 

OLD BUSINESS: 
Laura Mork asked about the Lake Management. Dr. Willing and Jackie Granger will be in contact to proceed with the plan.
Laura Mork asked about the Native Plant Society. Jackie Granger has not had much luck with them. Laura Mork suggested an alternate source of information be sought. Suggestions were Peter Willing or Robin Matthews and Forest Flor who is under contract with the state for reclamation. Discussion Followed. Jackie Granger will contact Forest Flor for information.
Bob Bowman stated there were a number of requests for inspection of LISECC records. We need to decide what is reasonable in regard to records inspection. Lucy Bain stated that one of the comments from Mr. Wardell was that if information is requested in a law firm there is a flat fee. If the fee is not paid then the records are not provided. A per copy cost will not cover the real cost of the records. If the person wants that then a flat fee is more purposeful than a itemized charge. Laura Mork asked if an amount was discussed. Lucy Bain stated the suggestion was $200 flat fee. Ricardo Camarillo asked if that was for one or 1,000 pages. Lucy Bain stated that is probably the right interpretation. Ricardo Camarillo stated that we could be open to excessive copying for that fee. Neva Buechner stated that the other issue was confidentiality – personnel records, etc. Lucy Bain stated that would be confidential and is there other information that should be considered confidential. Lucy Bain stated we need to determine what is reasonable. Lucy Bain stated that the Administration Committee suggests that it is in writing. Discussion followed. Prepare for vote at next meeting.
Barbara Myers stated that due to the issue of records inspection and there have been other suggestions for office space in Scenic Estates. There is an office in Scenic Estates – the operations office on Island drive. Some archived records are already stored there. Barbara Myers continued that the only disadvantage was that the records would be stored in Scenic Estates and the access for the general manager would be less convenient. There are issues with Labor & Industries regarding the facilities and how long somebody could work there. This is a good step towards finding a middle ground between two extremes holding records outside of estates and setting up an additional office. Bob stated it sounds like an excellent recommendation. Barbara Myers stated at the current time we are not paying anything for the use of the office space in Jackie Granger’s home and electrical, etc. Discussion Followed. See motion 2001/12/4.
Jackie Granger asked for clarification regarding the upcoming records inspection and cost of meeting and copies. Discussion Followed. Policy will continue as discussed last month plus 10 cents per copy.

(2002/12/2) M.  Ricardo Camarillo  2nd Darlene Stoffer “post the financial records on a monthly basis for the members of Scenic Estates.” Passed.
(2002/12/3)  Lucy Bain 2nd Laura Mork   “on the agenda for the January meeting will be the discussion of flat fee, and copy fee for records inspection” Passed. 
(2002/12/4)  Barbara Myers  2nd Darlene Stoffer  “Permanently move all existing records of scenic estates in dedicated office space at 1211 Island Drive.” Passed.

NEW BUSINESS:
Bob Bowman stated that Jackie’s 12 year old computer is no longer performing as it should. Jackie is using Barbara Myers’ laptop computer today for the minutes. Barbara Myers stated that if LISE gets an office working in Scenic Estates in the location we have discussed would be extremely impractical for a desktop unit; additionally we need it for minutes, records, etc.  We could purchase a laptop for Scenic Estates. The office could be manned a couple of hours per week and work could be performed at that time. Costs range in $800 to $1300 although the low end is likely not to be the best for the long-term. See motion 2002/12/5.

Bob Bowman stated we need to recess into executive session and then resume with the Board’s decision on the grievance procedure. See motion 2002/12/6.
 

(2002/12/5) M.  Barbara Myers  2nd Ricardo Camarillo “before the end of the year, Scenic estates purchase a laptop computer not to exceed $1,500.” Passed.
(2002/12/6) M. Lucy Bain  2nd Darlene Stoffer   “recess into executive session to review the report from the grievance committee.” Passed.

(2002/12/7) M.  Barbara Myers  2nd Ricardo Camnarillo “the board moves based on the recommendations of the grievance committee that there is no disciplinary action required against Dar Stoffer, further we will accept Dar’s original offer to pay for the work actually done on her property.” Passed. Darlene Stoffer abstained from voting.

There being no further business the Board meeting was adjourned at 11:20 am.   Next meeting will be January 19, 2003 at 9:30 a.m.
 

There being no further business the Board meeting was adjourned at 11:20 pm.