CALL TO ORDER: by President Bob Bowman at 9:30 a.m.
PRESENT: Lucy Bain, Bob Bowman, Ricardo Camarillo, Laura Mork, Barbara Myers, Darlene Stoffer, Operations Manager John Graham and General Manager Jackie Granger.
EXCUSED: Treasurer LuWilla Croy, 
VOTING STATUS: All board members present are in good standing.

MINUTES OF PREVIOUS MEETING:

2003/ 2/1  M.  Darlene Stoffer  2nd  Lucy Bain “that the minutes be approved as amended.” (See amendments below) Referring to the minutes of January 19, 2003. Passed.
Minutes of Previous Meeting: motion 2001/1/1 add ““as amended.” See amendments below.) November: Natural Disaster: last paragraph, strike: “in the middle of the night.””
Administration: Last paragraph, change last sentence from: “See motion 2003/1/5.” To “See motion 2003/1/6.”
Old Business: Second paragraph, insert after the first line: “Discovery of this potential violation occurred while reviewing items requested by Louise Weber and providing a map, requested by a member, of properties surrounded by Scenic Estates.”

2003/ 2/2  M.  Laura Mork   2nd  Darlene Stoffer  “that the minutes be approved.”  (of the 2002 budget meetings.) Passed.

“Regular Board meetings shall be open to the membership but participation shall be confined to limited but reasonable time prior to the commencement of the Board meeting when members may make presentation to the Board regarding Club matters. Any and all such Board meetings shall not be held in private residences but rather must be conducted in the Clubhouse, or if unavailable, some like neutral meeting place.”

COMMUNICATIONS:
Victor Armfield: Request for financial information: general ledger (12/31/02 to date), copy of Horizon Bank CD, Petty Cash Breakdown for 2002 and information for checks 9397 & 9401. 2nd letter per Jackie’s request for purpose of securing financial information.
Tim Carpenter: Stating audit is necessary due to not enough votes to waive.
Al McFadden: broken septic system pipe on neighboring property. See motion 2003/2/3.
Hal Holmerud (received by Darlene Stoffer):  asking for a point of contact to discuss researching a potential wireless connection to the internet through an antenna on the Clubhouse. Discussion followed.  Jackie Granger will be the point of contact.

2003/2/3  M.  Laura Mork   2nd  Barbara Myers   “ that we place a note on the files of lot 2, block 2, division 1 and inform any new owner of the situation and that the realtor be contacted to inform that person of the situation regarding a broken septic system as outlined in the letter received from Allan McFadden.”  Passed.

COMMITTEE REPORTS:
PLANNING:
Ricardo Camarillo stated that he would like to continue a project that was started back in 1987 which was the distribution system repair. Laura Mork asked what the committee hoped to accomplish. Ricardo Camarillo stated that the first meeting would be a brainstorming session and goals would be set. Laura Mork stated that she would like to participate. Discussion followed. 

WATER
Laura Mork thanked John Graham for the hookup information provided to the Board in the pre-meeting package (See John’s report in Operations.) John Graham stated that the reservoir was at -7’10” at our last meeting and we are now at -3’6”. We are an anomaly; many other water systems are concerned about having enough water. We are about one and a half weeks away from overflow. Discussion followed. 
Bob Bowman stated that there are potential funds available to help us finance the improvements to our distribution system. Jackie Granger stated that Drinking Water State Revolving Fund (DWSRF) loans are available to water systems for system improvement. Interest rates are very low. If the Board would like to consider presenting this to the membership at the Annual Meeting we need to begin gathering information. Discussion followed. 

2003/2/4  M. Laura Mork 2nd  Darlene Stoffer   “That Ricardo Camarillo and Laura Mork will discuss this topic and will get a communication to Jackie Granger by March 1, 2003 to make appropriate updates to the AGM material.”  Passed.
2003/2/5 M. Laura Mork 2nd Lucy Bain “Change the date in the previous motion from March 1, 2003 to February 26, 2003.” Passed.
2003/2/6  M Laura Mork  2nd Darlene Stoffer “Allow Jackie and John to attend the meeting on the DWSRF Loan application seminar.” Passed.

OPERATIONS:
Darlene Stoffer stated that there isn’t too much to talk about. John and Darlene went on a tour. A new planter has been made at the top of the clubhouse steps, parking lot curbs have been replaced. The regular report will be in the AGM packet.

John Graham submitted a written report as follows:

WATER: The total gallons of water used for the month of January was 797,000 gallons. Average daily usage was 25,700 gallons per day.
We continue to have a small leak in the mains. It is becoming even more difficult as we found one leak in the north loop which was about 4 gallons per minute, now we are chasing an even smaller leak in the south loop which appears to be about 3 gallons per minute.
RESERVOIR: The reservoir was at -7’10” from overflow as of the January Board Meeting. Since that meeting on January 19th, we turned on the pumpback at about 7 gallons per minute and at the same time the rains started. As of Feb 1st we have -6’0” from overflow. We have gained almost 2 feet of water in 14 days. If this continued, we will be at overflow by March 1st.
We have continued to clean around the reservoir this winter with the level down. This has primarily involved removal of dead brush and trees from the water and surrounding area.
TESTING: The February water samples have been sent to Avocet and not been returned at the writing of this report. The January samples were all satisfactory. I have received notification from the Division of Drinking Water that we are required to complete a VOC sample in February, which has been sent in, and we will be taking a Nitrate sample in July. I have received a water quality monitoring report for the year 2003, and the only testing waiver is for contaminates scheduled to be tested for in 2004. there are two reasons for the increase in the testing program. First it is just within the last three years that the Division of Drinking Water has begun regulating small water systems. Prior to 1999 there was very little testing and/or compliance by small water systems. Second is that we (LISE) have a susceptibility rating of high which will preclude us from most exemptions.
TRAINING: None scheduled.
MAINTENANCE: Only routine maintenance has been completed in the month of December. The backhoe brakes have been replaced. I once again, want to thank Tom Christensen for his assistance and advice.
MISCELLANEOUS: We are expecting the water facilities inventory form to arrive shortly, (in February). In anticipation, we have been refining our water services count with the final result being favorable to LISE. 
We have a water permit for 186 hookups.
We currently have used 145 hookups
We have pending 7 hookups (that means they got a permit which is good for one year).
If all 7 get put in we have 152 hookups.
Remaining would be 34 hookups.
Our estimate of growth is the same as rural Whatcom County, which translates into an additional 2.5 hookups per year. This is the analysis provided to the Health Department by Wilson Engineering when we established our 186 permitted hookups. The Division of Drinking Water recommends that if we desire to increase our hookups available in our permit, that this process begin at least 3 years before the time the additional water hookups are required. At the rate of construction in LISE, it will be 13 years before we hit our 186 hookup limit.