The January 2003 Meeting:
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FINANCE:
Bob Bowman stated we need to approve the 2003 budget to be presented to the memberhip. Barbara Myers stated in this budget there was a $5.50 increase in dues. There were some cuts made which may seem to be Draconian. The membership will have the final say in which budget should be used as they will be presented with two. 
Barbara Myers stated comparison paperwork on some new medical plans have been passed onto Jackie Granger to be implemented into the spreadsheet comparing medical plans. There is some savings with a slight change in benefits and co-pay. It is a new program implemented in January and so it is worth taking a look at.
LuWilla Croy stated that if an audit were to be considered then the cost would be at least $10 per property. Barbara Myers stated the money is not in the budget but it could be pulled out of the reserves. Bob Bowman stated that this has been discussed and will be presented to the membership without a Board recommendation. Discussion followed. 
 
2003/1/4  M. Laura Mork  2nd  Barbara Myers “get a legal review, if the answer is to the affirmative, that by the next meeting we get the cost obtained so that we can determine where the funds will come from.” Passed. Regarding an audit and the vote at the 2002 Annual General Meeting.
2003/1/5 M. Barbara Myers 2nd Darlene Stoffer “The board accept the 2003 budget as presented.” Passed.


ADMINISTRATION:
Bob Bowman read a report from Lucy Bain:

The Bylaw Committee met on Saturday, January 4, 2003 at 10:00 a.m. at Bain’s Cabin. Present at the meeting were Neva Buechner, Grace Briskey and Lucy Bain. Michael Wardell phoned his regrets and will be in attendance at the meeting of Saturday February 22nd at 10:30 a.m. at Bain’s Cabin.
Agenda Items and Discussion of Meeting:
Audit: Agreed that it should be done every 5 to 7 years. The cost to be absorbed by the voting membership.
Use of Attorney: Members should be informed when the attorney is called, stating the date, purpose, and cost. This information is to be noted in our newsletter.
Changes in Policy and Regulations: members should be informed of changes in policies and regulations via newsletter on an ongoing basis.
Cost of Information Requested by Members: After much discussion we decided that each of us will do more research to find out what other associations and institutions or companies charge. Information is to be presented at the next meeting in February.
Revised Washington Codes: Our Business Manager, Jackie will send these to the committee members so that we can check our bylaws to find out if we are in accordance. Also she will send the bylaws to Michael.
Sections 5 & 6 of Policies and Regulations: Members are to read and study Sections 5 & 6 of the bylaws for discussion and to suggest changes to ensure that they are current.
Next Meeting – February 22, 2003, 10:30 a.m. at Bain’s Cabin.
Please make a sincere effort to find candidates to run for the Board at our next April AGM. Please forward names with phone numbers to Lucy Bain. I sincerely appreciate your input.
LuWilla Croy objected to the recommendation to inform the membership when the attorney is contacted. Discussion followed. 
It was decided to table all recommendations for discussion at the February Board meeting.
Discussion was held on the timeline for passing along names for nomination for the Board. Confirmation on acceptance of nomination must be received by February Board Meeting for names to go in the Annual Report. All others may be confirmed by one week prior to the AGM for inclusion on the ballot. Nominations from the floor at the AGM are permitted.
Discussion was held on the proposed changes presented by the Bylaw Committee.  With slight modifications all changes were approved. See motion 2003/1/5.
2003/1/6 M. Darlene Stoffer 2nd Laura Mork  “approve recommendations and changes” Passed. Sections 1, 5, and 6 changes recommended by the committee and distributed to the Board.
MARINE:
Bob Bowman asked Marge Warner to say a few words about the recent occurrences. Marge deferred to John Graham. John Graham stated that it was the same as last year. The water came up to the third step from the beach. Several kayaks and canoes and a sailboat were lost. Discussion followed.

NATURAL DISASTER:
Bob Bowman stated that Frankie Small is enjoying life in Southern California. DNR will be coming back with a chipper to continue FireWising Scenic Estates in the Spring.

SOCIAL:
Darlene Stoffer stated there is no report. A social report will be included in the Annual Report.

QUARRY:
Ricardo Camarillo stated that there was a request from someone considering purchasing a house near the quarry; Ricardo requested a report from the neighbours and passed along the information. Ricardo visited the quarry, and it is still quiet, continuing to move south, and planning to increase the berm. How many acres is the quarry allowed to mine? Ricardo Camarillo will check out and report back.

OLD BUSINESS: 
Bob Bowman stated there will be a report coming back from the administration committee in February regarding records inspection. Discussion followed. 
Bob Bowman stated that is has been brought to his attention it may be that Scenic Estates facilities are being used without authorization of the community. Barbara Myers stated that a committee needs to be formed and meet with the member to find out the facts in this situation and recommend action to the Board. Laura Mork asked if the concern is because there may be a financial loss to Scenic Estates. Laura restated that information has come to your attention that there may be a financial loss and if that is so then it should be researched. Discussion followed. 

2003/1/7   M.  Barbara Myers  2nd Darlene Stoffer  “ that a fact-finding committee composed of Darlene Stoffer, Barbara Myers, Jackie Granger and Bob Bowman meet with the member who may be using LISE facilities without authorization. As witnesses, that member may be joined by up to three other people who are not lawyers. The committee shall report back to the Board of Directors with a recommendation if Board action seems appropriate.”  Passed.

NEW BUSINESS:
Darlene Stoffer asked if the antenna was being placed on the water towers. Bob Bowman stated that we would like to be cooperative with the county. John Graham stated the call has been made to this organization and has been waiting for a return call. Discussion followed. 
Jackie Granger stated that a member would like the board to review her previous request that the trail on Island Drive have some sort of railing or guide rope for members using this path. Discussion followed. No action will be taken due to concern about liability if improvements are made.

There being no further business the Board meeting was adjourned at 11:20 pm. 
 
 

Next meeting will be February 16, 2003 at 9:30 a.m.

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Lummi Island Scenic Estates • 1211 Island Dr. • Lummi Island, WA 98262
                                          Phone/Fax: (360) 758-2699 • e-mail: help@lisecc.com