Jackie Granger submitted her written report:

Budget: The budget requires adoption as set out in Bylaw 4.5.3.4. Motion Required.
LIENS – Currently there are 19 active liens on 13 properties. No change. 
Following is the status on those members’ accounts that are at the attorney’s office:
12016 – Lien Foreclosure progressing. See correspondence. Action Required.
30051 – Temporary suspension of lien foreclosure due to contact by individual stating intent to pay. See correspondence. Action Required.
Letters will be sent to three members advising them that if their account is not paid within thirty days the collection will be turned over to the LISECC Attorney according to the Bylaws and Policies.
At 100% of the year complete LISE has expended only 86% of the budget (estimated as there are likely to be a few more bills received.

Jackie Granger stated that the owner of Division 1, Block 2, Lot 16 contacted the LISECC Business Office in December stating that he would like to negotiate a payment agreement but would not be able to ascertain his available funds until the end of February. An email was received from the property owner and distributed to the Board. Barbara Myers recommended that we should not stop the lien foreclosure proceeding. Laura Mork stated that in 2001 there was a letter sent to this individual regarding a payment plan over a year as has been done by previous boards. Discussion followed.  See motion 2001/1/3.

Jackie Granger stated that an email was received from the owner of Division 3, Lot 51 requesting reinstatement of the payment agreement and payment would begin when the agreement had been received by them. A return email was sent stating that the agreement with them was that if their property did not sell by the end of the year a $300 payment was due by January 5, 2002 and that the Board would have to be consulted to continue the suspension of the lien foreclosure proceeding. Barbara Myers stated the Board has already bent over backwards to accommodate these people and there is an opportunity for them to redeem the property prior to LISECC taking full ownership. Discussion followed. See motion 2001/1/4.
 

(2002/1/2) M. Ola Bergsholm   2nd Lucy Bain  “approve the budget to be submitted at the annual meeting.” Passed. 

(2002/1/3) M. Ola Bergsholm   2nd Lucy Bain  “continue foreclosure on Division 1, Block 2, Lot 16.” Passed. 

(2002/1/4) M. Barbara Myers   2nd Laura Mork  “reinstate the foreclosure procedure on Division 3, Lot 51.”  Passed with one opposed.

(2002/1/5) M. Ola Bergsholm   2nd  “that we forestall this action until February 1.” Failed due to lack of second.
 

MARINE:
Bob Bowman stated that Marg Warner is the chair of this committee; no report was submitted. John Graham stated that nothing has changed.

NATURAL DISASTER:
Bob Bowman stated Frankie Small called to state that the fire department was being contacted to take a look at Scenic Estates for action to reduce the fire hazard. The local fire department stated that they had no one qualified. Frankie has contacted DNR but was unable to reach the right person; the local fire department will forward the right contact.

SOCIAL:
Bob Bowman stated Leslie Quento is the chair and no report was submitted. 

QUARRY:
Bob Bowman stated Denise Ranney is the chair and no report was submitted.

PROPERTY COMPLIANCE: 
[This item was dealt with at the beginning of the meeting to respond to members comments. Click to read the Property Compliance discussion.] 

OLD BUSINESS: 
Bob Bowman stated at the last meeting Fred Dryden requested the board to investigate a mail drop box within LISECC. Darlene Stoffer contacted Grace Briskey who then made contact with higher authorities in the postal service. The request was denied and there is no way to appeal that decision. There is a pickup box at the post office.
Bob Bowman stated that Jackie Granger distributed a Board of Directors manual which is ready to go into effect. It is an impressive document. Motion to be made at next Board meeting.
 

NEW BUSINESS:
Bob Bowman stated that the Lummi Island Planning Committee requested an official representative from LISECC. Jerry McRorie has been attending these meetings and has agreed to become the official LISECC representative. Discussion followed. 
Bob Bowman stated the public telephone has been costing LISECC $50 per month. It was going to be up for discussion by the membership at the annual meeting. The cost has been increased another $10 per month. Ola stated that is another $120 per year and the budget was being scraped together as it is. Discussion followed. See motion 2001/1/6.
Bob Bowman stated that a meeting needs to be held on April 7, 2002 prior to the Annual General Meeting and still have the regularly scheduled meeting for April on April 21, 2002. 

Jackie Granger stated that during the past couple of months quite a few requests have come through for use of the Clubhouse. The clubhouse is currently not available to the general membership between November 1, and March 1; it was suggested to the members that they send a letter to the Board requesting a change to the Rules and Regulations. Ola Bergsholm stated that the heating in the winter should be compensated and a minimal charge be levied. Discussion followed. Lucy Bain will review this and make a recommendation.

(2002/1/5) M. Ola Bergsholm   2nd Barbara Myers  “that Jerry McRorie be designated the official representative of LISECC for the Lummi Island Planning Committee.” Passed. 

(2002/1/6) M. Ola Bergsholm   2nd Lucy Bain  “discontinue the public telephone by January 31, 2002.” Passed. 

(2002/1/7) M. Laura Mork   2nd Lucy Bain  “add a Board of Directors meeting on April 7, 2002.” Passed.
 

Reconvened into Regular session at 12:45 p.m.

Bob Bowman stated that our community is growing and changing and we need to modify the way it is managed to meet new challenges. This Board is initiating a slight change to the management structure of LISECC. The Business Manager position is being renamed to General Manager and will encompass the current administrative responsibility with the addition of assuming responsibility for operations and the supervision of the person involved in operational activities in our community as well as being the main source of information for members. The General Manager will be reporting and responsible to the board. The Operations Manager will be reporting and responsible to the General Manager. The result is expected to be beneficial to the Board and Lummi Island Scenic Estates by reducing conflicting information and allow the Board to concentrate more effectively on planning and constructive decision-making.
The following motions were made in executive session and will be reaffirmed now in regular session:

(2002/1/8) M. Lucy Bain  2nd  Ola Bergsholm  “to change section 5.6 as discussed.” Passed. 

(2002/1/9) M. Lucy Bain  2nd  Ola Bergsholm  “Accept the General Manager Job Description as presented and amended.” Passed. 

(2002/1/10) M. Laura Mork  2nd  Ola Bergsholm  “Accept the Operations Manager Job Description as presented and amended.” Passed. 

(2002/1/11) M. Barbara Myers  2nd  Lucy Bain  “that John Graham be granted a 50 cent per hour increase and Jackie Granger due to the new job designation be granted a $1.00 per hour increase retroactive to 1/1/2002.” Passed. 

Bob Bowman adjourned the meeting at 1 p.m.