CALL TO ORDER: by President Bob Bowman at 9:30 a.m.
PRESENT: Ola Bergsholm, Bob Bowman, Laura Mork, Barbara Myers and Darlene Stoffer, Treasurer LuWilla Croy, Operations Manager John Graham and Business Manager Jackie Granger.
EXCUSED: Lucy Bain 
VOTING STATUS: All board members present are in good standing.

MINUTES OF PREVIOUS MEETING:

(2000/5/1) M. Laura Mork  2nd  Darlene Stoffer “approve the minutes of the April 7, 2001 and May 6, 2001 meeting.” Passed.

COMMUNICATIONS:
Clayton Wray - regarding enforcement of LISE Bylaws, Covenants and Plat Dedication, lists a particular properties lack of compliance with these documents, suggestion to form an enforcement committee to report to Board by September Board Meeting.
Boys and Girls Club of Lummi Island: Copy of Liability Insurance and Hold Harmless Agreement. They will be using the swim lake facilities on Wednesdays from 10:30 a.m. to 12:30 p.m.
Department of Natural Resources: updated copy of interim marine lease. Copies of all prior correspondence with DNR and prior agreements. Copies will be given to the marine chair and President for their review.

Bob Bowman complemented the Board and staff for their written reports. 

COMMITTEE REPORTS:
PLANNING:
John Graham submitted a written report as follows:
Water: Total gallons used for the month of May was 826,500 gallons. Average daily usage in the month of May was 26,660 gallons per day.  With the repair of the valves at the storage tanks the usage has leveled out so that the highest daily usage was 44,600 gallons on a Sunday, May 27th (Memorial Day Weekend,) and lowest daily usage was 20,000 gallons on May 2nd.

Reservoir:  The reservoir is still at overflow. The pumpback is currently running at 60 gallons per minute. The pumpback has been shut off several days but the reservoir immediately began to drop. The pumpback was started earlier than usual this year (Feb. 7, 2001) due to the dry conditions. The swim lake is currently full.
A water facility inspection was held on May 23rd and 24th. In actuality it only took one full day, primarily because the DOH is familiar with our treatment process and they recognize that our facility is functioning in an excellent fashion. The suggestions they have will be in a report issued in the next several months.

Testing:  Water samples were submitted to Avocet and results have been returned as satisfactory.

Laura Mork stated that John Graham has done a lot of work identifying what is necessary for the project (dam abutment) and a timeline beginning in early July and finishing in mid September. John Graham stated that it will likely require one week of work in July, one in August and a couple of weeks in September. John Graham stated that he, Darlene Stoffer and Bob Bowman visited the quarry last month and discussion was to provide the fines (small rock) and natural fill. Discussion followed. 

OPERATIONS:
Darlene Stoffer submitted a written report.
Weekly meetings with John continue to be informative...keeps me aware as to what is being done...what hasn't been done...what needs to be done! Since last Board meeting in May, John has contacted an electrician (Larry Hagan, LISE member) about the feasibility of motion lights on the dock...and was told, in no uncertain terms, that it would not work properly...i.e. "too much wave and boat motion would cause the light to be on constantly...might as well hard-wire a Dusk-to-Dawn light and be done with it" Our cost would be materials only and John tells me that we have the needed materials already! Installation should take place this coming Sunday (6/10/01)... John and I toured the Estates once again recently...took pictures of the "bloom" in the Lake...(caused by Algae floating a foot or two below the surface) and we'll compare photos with those taken by Norm previously and research his method of handling this problem. 

Grounds-keeping continues to be a major player in our "scheme of things"...it's ongoing and has to be squeezed in between other chores that consistently pop-up! There is brush, weeds and scrub trees that need removing at the far end shoreline of the Lake...it's been ignored long enough! The entrance to and including the Clubhouse grounds is in dire need of grounds-keeping...brush, weeds and scrub trees need to be removed there as well! Not enough hours and days to complete all the projects in the time allotted. May 29th we met with Kyle Bride at the Quarry, but I'll let Bob report on that meeting since I dropped the Quarry Chair in his lap...... 

John Graham submitted a written report.
Maintenance: Mowing of the clubhouse area and lake area was started in the month of March and will continue ongoing for the summer.
The private roads continue to be cleaned by hand, also the reservoir side of the dam has been cleaned by hand. 
There is one request for a water service on Beach, which was completed on the last day of May. Billing will be in June.

Miscellaneous: Bob Bowman, Darlene Stoffer and John Graham visited with Kyle Bride and took a tour of the quarry. We discussed obtaining rock for the abutment project. I will be working with Steve “Bear” Butenschoen to schedule when we will begin delivery. 

There was an algae bloom in the swim lake in May. DOH was contacted and this was discussed with Steve Baker in Olympia. It is not toxic and it is not necessary for a sample to be taken in for testing. The bloom has gone away, as predicted. Several years ago the bloom occurred and Norm took pictures (as John did) and the bloom is identical.

There are numerous small leaks in individual residential properties. These are extremely difficult to locate primarily because they are so small but also because the location of every shutoff is unknown. Many of these leaks show up in the spring when part-time residents come over and turn on their water. One example was a part-time resident who didn’t turn their water on all the way, which resulted in a leak of approximately 5 gallons per minute. It is recommended that the board consider a new policy wherein we offer a new service to residents where we compile a list of property owners that wish to have their water turned on in the spring and off in the fall. That way the services handled will be checked to ensure that they are not leaking. Also it gives the property owners the peace of mind knowing that if they can’t get out here in the fall that we will know where the shutoff is at and that it will be shutoff.

Management and Operations Manual. A copy was obtained from Wilson Engineering, and the DOH promptly borrowed it when they came out for the inspection. The manual is a draft which has been submitted to DOH for approval. Sam Perry (the fellow that completed the inspection) indicated that he would review it for correction.

Darlene Stoffer stated that last month Jan Bonaparte asked if there was any update on the noise monitoring equipment. The new person to contact at the county regarding the noise monitoring equipment is Jim Thompson; his telephone number is (360) 676-6907. Every four to six weeks the equipment is brought out for five days and the information returned for review. If you want the monitoring equipment on your deck call him.
Dar stated that it was requested at the Annual Meeting that more lights be placed at the dock. Motion lights were determined to not be feasible so two dusk to dawn lights will be placed so that the whole dock area will be flooded. The electrician, Larry Hagan, stated that would be the best solution. Bob Bowman stated that initially the Board thought there were motion sensor lights which were battery operated, John Graham found that there is no such thing. Discussion followed. As soon as Larry can make it to LISECC the lights will be installed.

John Graham stated that there has been concern that the steel on the docks should be painted. Gord Breckon built the docks. There are docks in the same format that have been in the water for 18 years without any maintenance or painting. A model of the docks was provided and John explained possible future repair methods. John Graham reiterated Gord Breckon’s comment that nothing should be done to the docks.
Bob Bowman stated that Bob Bowman, Darlene Stoffer and Lucy Bain were informed last month that John Graham, Jackie Granger and Kevin Southworth have never been given authorization to enforce the Bylaws. Lucy Bain was going to make a motion to that effect at this meeting; unfortunately Lucy could not make today’s meeting. Discussion followed. See motion 2001/6/2.

Bob Bowman stated that at the last Board meeting there was discussion on the trail coming down from the top of Island Drive to the beginning of the S-curve. Jackie Granger stated that contact was made with the liability expert at Gardner Insurance and was told that the liability does not change whether or not the trail is improved. Discussion followed. A sign will be posted but no upgrading of the trail will be made. See motion 2001/6/3 and 2001/6/4.

Jackie Granger submitted a written report, as follows:
Insurance Liability regarding trail. Jackie Granger spoke with Linda Cain (liability specialist) at Gardner Insurance. As long as several conditions exist or don’t there is no increase in liability if the trail is improved or not. The trail must not be open to the general public and there must be no elevated sites such as bridges or platforms. It would be better that a sign be posted stating, “Members Use Only – Use at Your Own Risk”. One concern would be our members guests but that concern exists for all LISECC facilities. The only way to lessen this concern would be to hold our members responsible for their own guests. See existing bylaw 5.5.2.11.

Bob Bowman stated that traditionally the Operations Manager has carried a pager and when the pager went off the manager would have to leave his work and find a telephone to return the call. Jackie has researched cell phone plans as an alternative. Jackie Granger handed out the Cellular Plan Research sheet. John Graham stated that it is important that the telephone work in the treatment plant. Discussion followed. Jackie Granger will contact AT&T for the best deal and will have the pager disconnected at the end of this month. See motion 2001/6/5 and 2001/6/6.

(2001/6/2) M.  Darlene Stoffer  2nd  Laura Mork  “Jackie, John and Kevin be instructed to uphold all bylaws and rules and regulations as published in our Bylaw book.” Passed.

(2001/6/3) M.  Barbara Myers 2nd  Laura Mork  “ that we post a sign on the trail at top and bottom.” Passed.

(2001/6/4) M.  Darlene Stoffer 2nd Ola Bergsholm  “that we leave the trail a natural trail.”

(2001/6/5) M.  Ola Bergsholm 2nd Barbara Myers  “go with AT&T and check out the cost on the store at Meridian and sign up for a year if it gives us a better rate.” Passed.

(2000/6/6) M. Ola Bergsholm 2nd  Darlene Stoffer  “cancel the pager as of the end of this quarter.” Passed.