The June Meeting:
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MINUTES OF THE BOARD OF DIRECTORS’ MEETING
June 22, 2003
(Subject to approval and correction at the Board of Directors’ Meeting on July 20, 2003)

CALL TO ORDER: by President Bob Bowman at 10:00 a.m.
PRESENT: Bob Bowman, Ina Clark, Ricardo Camarillo, Laura Mork, Darlene Stoffer, Louise Weber.
EXCUSED: Treasurer Kate Underwood.
STAFF PRESENT: John Graham and Jackie Granger.
VOTING STATUS: All board members present are in good standing.

OATH OF OFFICE: Bob Bowman stated that the Board has joined the Communities Associations Institute and one of the recommendations of that organization is that all Board Members and Officers take an oath of office. The Oath of Office was conducted by Grace Briskey.
MINUTES OF PREVIOUS MEETING:

2003/6/1 M.  Ina Clark   2nd  Louise Weber  “approve the minutes as amended.” Passed Unanimously. Referring to May 18, 2003 Board of Directors Meeting.
Administration: insert “. . . proxy validation committee meeting occurred and due to the committee’s feeling that validation would serve no purpose recommended that no validation occur.”
Finance: Insert after motion 2003/5/6: “Laura Mork and Darlene Stoffer voted against the motion.”

2003/6/2 M.  Laura Mork    2nd  Louise Weber  “that they be accepted.” Passed. Referring to June 7, 2003 Board of Directors Meeting.
 

COMMUNICATIONS:
Darlene Stoffer, Laura Mork, Karen Weber.
Bob Bowman stated that two Telephone Polls were conducted since the last meeting. The motions and results are as follows:
2003/6/tp1 A motion to “allow the Salvation Army to take 2,000 gallons of water from the swim lake to water their new baseball diamond. The Lummi Island Fire Department has offered to use their pumper truck for this purpose. The project would probably be completed within a week of this time.” Passed. 
2003/6/tp2 A motion to “permit the Natural Disaster Committee to “Firewise” LISE property at the Monument. This would include limbing the cedar tree to about ten feet and removing brush. It would entail the use of LISE staff and truck to move debris to the area near the lake for chipping. This project to be done on Monday June 9.” Passed.
 

COMMITTEE REPORTS
Bob Bowman discussed the formation of committees and the handout “Effective Committees”. All committee chairs will be required to submit committee information at the next Board meeting regarding their committee(s). Bob Bowman in concert with the Administration Committee will prepare a policy regarding committees.
Bob Bowman stated that a complaint has been received from a member and so according to Policy 5 the President will form a committee to investigate the allegations. 

2003/6/3    M.   Louise Weber  2nd  Ina Clark   "convene to executive session to clarify this issue of trying to suspend the committee.”  Passed.
The Board reconvened in regular session at 11:15 a.m. and the following motion was made.
2003/6/4    M.  Laura Mork   2nd  Louise Weber   “that the bookkeeping committee make their recommendation, vote be taken on  the subject, but not acted upon until the President’s investigative committee has reported back to the board on July 12 and the Board’s vote on the investigative issue will confirm or deny this vote on the bookkeeper.”  Passed with Darlene Stoffer dissenting.
PLANNING
Ricardo Camarillo stated that this is a water/planning report regarding meetings held of this committee. Laura Mork thanked the members for their input and went on to detail the discussion of the committees. 

Ricardo Camarillo invited members to the 2nd Annual Family Picnic at 1 pm on June 28 at the Cabana.

WATER
Laura Mork reviewed her written report

OPERATIONS
Darlene Stoffer reported about the vandalism occurring at the Clubhouse and Cabana on Tuesday June 17, 2003. Darlene reported on other maintenance issues.

2003/ 6/5  M.  Darlene Stoffer  2nd  Laura Mork “purchase an electric stove for the kitchen not to exceed $500 without confirmation from the Board.”  Passed Unanimously
2003/ 6/6    M.  Laura Mork   2nd  Ina Clark   “Perform a telephone poll regarding the stove once the insurance coverage information is received.”  Passed Unanimously.
Ricardo Camarillo will request donations to purchase the basketball backboard and possible swing set replacement.
Discussion was held on the extra expense insurance and the ramifications of such.
2003/6/7    M.  Laura Mork   2nd  Ina Clark   “that we purchase 3 months of Business Income and Extra Expense insurance coverage and during the next month that the investigation be conducted into the insurance reaction to an earthquake incident and to determine if there are any governmental sources of income that might be available under such catastrophic incidences.”  Passed Unanimously.
Laura Mork thanked Hal Holmerud for his quick response to the vandalism and his offering of a $100 reward.
 
 


To Continue Reading Committee Reports on Page 2 Click Here

 
 
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Lummi Island Scenic Estates • 1211 Island Dr. • Lummi Island, WA 98262
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