The June Meeting:
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FINANCE:
Barbara Myers handed out a sheet on the employee vs contractor status of Jackie Granger. 

The report consisted of a number of statements from the IRS regarding determining the status of a worker and the web site for more information: www.irs.ustreas.gov. The second page of the report listed the individuals who contributed to the committees and their recommendation.

Barbara stated the conclusion and recommendation of committee was that Jackie Granger be made an hourly employee of Lummi Island Scenic Estates Community Club, Inc. starting July 1, 2001. Title to be Business Manager with full benefits using existing standards for accruing vacation and sick leave. It is further recommended that Jackie Granger be given one-week vacation time and one-week paid sick leave immediately upon changing to employee status. This is due to the length of time and the exemplary manner she has served LISECC over the past 5-years as contract labor with no benefits. Discussion followed. See motion 2001/6/7 and 2001/6/8.

Barbara Myers distributed an accounting of all checks signed by her during May.

Jackie Granger submitted a written report, as follows:
At 42% of the year complete LISE has expended only 28% of the budget.
 

(2001/6/8) M.  Barbara Myers  2nd  Darlene Stoffer  “ recommend that Jackie Granger be made an hourly employee as of July 1, 2001 with the title of Business Manager. Jackie Granger start with a full week of vacation and a full week of sick leave.” Passed.
(2001/6/7) M.  Ola Bergsholm   2nd  Darlene Stoffer  “Amend the motion to insert: “Jackie Granger start with a full week of vacation and a full week of sick leave.” after Business Manager.” Passed.
ADMINISTRATION:
Lucy Bain submitted a written report, as follows:
On May 21, a meeting was held at our president, Bob Bowman's home at 10:00 a.m. Arising from this meeting there has been a request for the Administrative Committee to look at the Operations and Employee Manual, Section 5.6. Suggestions for an update and review will be considered. There will also be recommendations pertinent to the use of the lake and cabana as detailed in policy 5.3 and 5.4 of our constitution. Special attention will be given to the Insurance issue and the proper supervision of children under the age of twelve years old. Consideration of updated signage was discussed. It is our goal to accommodate safe and enjoyable usage of these facilities. 
Also on May 21 at 1:30 p.m. John took me on a tour of the water plant and explained to me how the system worked. The explanation was thorough and understandable. In my opinion we are fortunate to have John, who is knowledgeable, responsible, organized and precise. John also conducted a comprehensive tour of Scenic Estates with me. I found the information provided on tour to be pertinent and informative. I was apprised of the letters that have gone out to owners as reminders to clean up their lots, or to build in accordance with our policy and bylaws.
Jackie and I are planning to meet to review the bylaws so that we can make recommendations for appropriate changes.
A note of thanks to Norma Bohl, former chair of the Administrative Committee, for sharing both verbal and written information and a residential map of Scenic Estates.

Jackie Granger stated that research was conducted on Employee Manuals and some of that information has been forwarded to Lucy Bain. It is expected that a meeting to discuss this will be held in the next month.

Ola Bergsholm stated that a bylaw that should be looked at regarding the private roads. They should be listed as community roads and the responsibility of maintenance is the Lummi Island Scenic Estates Community Club, Inc. unless damage is caused by the owner. Discussion followed. A bylaw review committee is being setup by Lucy Bain and this item will be brought to the committees attention.

(2001/5/7) M.  Lucy Bain  2nd  Barbara Myers  “set up a committee of members at large with Lucy Bain being the chair to review the Bylaws.” Passed.
QUARRY:
Nothing to report.

MARINE:
Jackie Granger stated that LISECC received a new temporary lease agreement and copies of all previous agreements and correspondence from DNR. Jackie will make copies to give to Marg Warner so the lease can be reviewed in concert with research into purchasing the tidelands. Discussion followed. 

SOCIAL:
Darlene Stoffer stated that Leslie wanted to remind all that there is a potluck social on June 30, 2001 and fireworks display at dusk. Jackie Granger stated that a check has been prepared for $300 for the purchase of fireworks for this social.
Dar stated that Leslie suggested that there might be an in-between social which could consist of an outdoor social on the beach with a fire, hotdogs, etc. Please let us know about your interest. Discussion followed. 
Bob Bowman asked who will be in charge of the fireworks this year. Dar stated that Kjell Johnson’s son Eric and his friend Josh who did it several years ago are willing to perform this task again

OLD BUSINESS: 
Barbara Myers distributed fact sheets about the website. Barbara suggested that everyone go look at the web site at www.lisecc.com - remember it is still under construction. The cost will be $20 per month including three email addresses. Barb has paid for the setup and monthly costs for June but would like Scenic Estates to take over the payment as of July 1. Barb Myers has donated all of her time to put this site together and Jackie Granger has been helping out for about 12 hours so far. This experience will be very helpful for her when she begins taking over the site maintenance.

Bob Bowman stated that the matter of medical insurance has been discussed for some time and something needs to be done. Jackie Granger was asked to research this matter and handed out the information. Discussion followed. Jackie Granger will do follow-up research into the Chamber of Commerce offerings of medical and will report to the Board in the next two weeks for a decision.

Jackie Granger stated that Frank May has been contacted regarding reviewing the LISECC Insurance coverage. He has indicated that he would do what he can.
Darlene Stoffer asked about the Boys & Girls Club use of the lake. Jackie Granger stated that all the correct documents have been received and they will be using the LISECC swim lake on Wednesdays throughout the summer from 10:30 a.m. to 12:30 p.m.

NEW BUSINESS:
Jackie Granger distributed a possible table of contents for a Board Manual. Discussion followed. 

Darlene Stoffer stated that the L.I. Planning Committee is conducting a survey and if anyone is interested in giving their thoughts on what they would like L.I. to become or stay like, etc. Contact Ian O’Callaghan at ianocallaghan@qwest.net.
Jackie Granger requested authorization for time to study parliamentarian information questions. Laura Mork asked how much time. Jackie Granger stated that there was no indication on the paperwork of how much time was estimated. Discussion followed. See motion 2001/6/9.

Bob Bowman stated that Clay’s letter to the Board stated that there are some properties who are in violation of the LISECC bylaws. Ola stated that fines need to be established and enforcement should be looked at. Laura asked for clarification of the discussion for next meeting. Discussion followed. This will be placed on the agenda for the July 15 meeting.

(2001/) M.  Ola Bergsholm   2nd   “ authorize Jackie 15 hours study time on this subject (Parliamentary Procedure) study time at her discretion.” Motion failed for lack of a second.

(2001/6/9) M.  Laura Mork     2nd  Darlene Stoffer  “ that at the next meeting Jackie indicate the amount of time this (study of Parliamentary Procedure) will take, for approval or disapproval.” Passed.

Natural Disaster: Frankie Small read a written report, as follows:
I attended a Fire Commissioner’s meeting on 8 May and 12 June. In May I was told the fire department would contact John to allow him to sound our emergency siren which is currently in the firehall side of the maintenance shop. This did not happen. John and I discussed options, one of which was to move the switch from its current location on the LIFD side of the building to the interior wall close to the garage door on the LISECC side. This way if there was an emergency and the siren needed to be sounded and the designated person could not locate their key then they could smash the window of the garage door. I mentioned this idea to the commissioners and they think it is a good one. John needs to telephone Bob Busch who will show him how to get into the LIFD side of the building and then LISECC member, Larry Hagan and John will move the switch to the LISECC side. I would expect all of this should be accomplished by the July Board Meeting.

I’m sure you all noticed that I had Jackie Granger insert the Fire Prevention Pamphlet from the fire district into the Annual minutes, I though it might help if every member had one. I will not be able to attend the July nor August Fire Commissioner’s meeting, if anybody else would like to fill in they are welcome. The meetings are held on the 2nd Tuesday of the month at 7:30 pm at the firehall.
Discussion followed. 

Frankie Small suggested that contact be made with Jud Elkes regarding a drive around LISECC to determine lots which might need letters to clean up brush, etc. which might be fire hazards.

(2001/6/10) M.  Darlene Stoffer  2nd Barbara Myers  “that we adjourn the meeting” at 11:45 a.m. 
Next meeting will be July 15, 2001 at 9:30 a.m.

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Lummi Island Scenic Estates • 1211 Island Dr. • Lummi Island, WA 98262
                                          Phone/Fax: (360) 758-2699 • e-mail: help@lisecc.com