CALL TO ORDER: by President Bob Bowman at 9:30 a.m.
PRESENT: Lucy Bain, Bob Bowman, Laura Mork, Barbara Myers and Darlene Stoffer.
EXCUSED: Ola Bergsholm
VOTING STATUS: All board members present are in good standing.

MINUTES OF PREVIOUS MEETING:

(2001/5/1) M. Lucy Bain  2nd Darlene Stoffer “move the approval of the Post-AGM April 14, 2001 Board minutes.” Passed.

COMMUNICATIONS:
Norma Bohl read letter as above.
Clay Wray - to individual Board members. Requesting each director’s goals for the Board, Clay’s opposition to the handling of the confirmation of Jerry McRorie, John Graham’s employment status and water concerns. Have been responded to individually.
Kim Demers - response to letter received from the Board regarding the placement of a trailer on his property. Assurance to the Board that the condition of the property will be improved and that his travel trailer will be removed each fall.
Norma Bohl requested that the tape recorder be turned on. Lucy Bain suggested that it was not the preference of the Board to record the meetings so individuals may have the freedom to say things without concern that it will always be on record. Norma Bohl stated that is exactly the reason that this was done. Discussion followed. Bob Bowman stated discussion was held at the post AGM meeting and it was determined not to record the meetings; motions will be recorded.

COMMITTEE REPORTS:
PLANNING:
John Graham submitted a written report as follows:
Water: Total gallons used for the month of April were 575,500 gallons. Average daily usage in the month of April was 20,600 gallons per day.  With the repair of the valves at the storage tanks the usage has leveled out so that our highest daily usage was 26,400 gallons on Sunday April 15th, and lowest daily usage was 18,300 gallons on Monday April 2nd.

Reservoir:  The reservoir is at overflow. The pumpback is currently running at 60 gallons per minute. The pumpback has been shut off several days but the reservoir immediately begins to drop. The pumpback was started earlier than usual this year due to the dry conditions. The pumpback was started on Feb. 7, 2001 and the boards were replaced in the swim lake at the same time. The swim lake is currently full.

Testing:  Water samples have been submitted to Avocet and results have not been returned at the time of the writing of this report.
John has been in contact with the Department of Health, Mr. John Thielemann, and has kept him apprised of our current water certification status. He has been very supportive and helpful. Further John Graham has been holding an ongoing discussion with him concerning chemical dosages and has jointly developed a pilot instructional manual for small water systems for a chemical feed pump calibration chart. The rough draft is now being utilized and will be edited. Currently there is no set of instructions available for small system usage and LISE is the test system before it is sent out to anyone else. The board has received the cover letter and first page of the instructions for their information.
As operators of the LISE water system Kevin, Dave and John are required to attend water training every year and earn at least 1 CEU (credit). The most appropriate class for John and Kevin is not currently scheduled for the remainder of this year. To qualify for the tickets necessary to operate the LISE system it may be necessary to begin a self-study program for Kevin and John to train here at home. They will then be ready to take the appropriate state test in October 2001. It will still be required that they attend some class to earn the necessary credits.
Laura Mork stated she had met with John on a couple of occasions and read the report and communications from the state and discussed the various aspects of the dam abutment project. John has prepared at Laura’s request, an estimate of costs. Laura suggested that the project be done after Labor Day for the least disruption to the membership and that would also be when the reservoir is at its lowest point. To keep cost down fines from the quarry would be used. The approximate cost for the entire project would be $15,000. Bob Bowman asked what action was necessary from the Board prior to the project. Laura stated that the Board would have to approve the funding, although at this time the cost is only approximate. Barb asked if a motion to that effect was necessary. Laura stated that a report would be prepared for presentation at the June meeting.

(2001/5/2) M.  Barbara Myers  2nd  Lucy Bain  “that Laura, as chairman of the water committee, continue her work on the plan for the abutment as required by the state and the plan be prepared by the June Board meeting.” Passed.

John Graham submitted a written report.
Maintenance: Mowing of the clubhouse area and lake area was started in the month of March and will continue ongoing for the summer.
The private roads have continued to be cleaned by hand, also the reservoir side of the dam has been cleaned by hand. 
There has been a request for a water service on Beach; this will be completed in the month of May.

Miscellaneous: The docks were put in April 24th, 25th, and 26th, and one dock broke loose April 30th in the high wind. So much for good planning
A brake cylinder went out on the backhoe. After discussion with the Operations Chair, Northwest Heavy Equipment was brought in to make the repairs.
Laura Mork has requested information concerning the abutment project. Copies have been made of past letters from the state and the engineer’s office for her and a preliminary cost estimate was compiled.
John Graham stated that one addition to the written report is that another request has been made for water service on Island Drive. It is apparent that a rumor is circulating that LISE is running out of water services. LISE is at 155 of 189 full-time water services. The number of services is an arbitrary number negotiated with the Department of Health (John Thielemann). This is based on 800 gallons per day per service; there are many years of data that show actual LISE usage is 350 gallons. 
Darlene Stoffer asked John to describe the instructional manual mentioned in his report. John Graham stated that John Thielemann, project engineer, Department of Health, has been developing with John’s aid a calibration manual for the chemical dosages used for small water systems. LISE is the guinea pig for developing this system for calculating the amount of chemicals to add to the water system. Up until now there has been no set instructions for smaller water systems. This should conclude with the development of a protocol for all smaller water systems. Discussion followed. 
Darlene Stoffer asked about the study material necessary for John and Kevin to pass their required certification, had any more information been found out? John stated that the training center used to come out with a training calendar for the entire year. This has not occurred this year. If the training course is not offered prior to the test in October, Kevin and John will study for about an hour a day until it can be determined that the course will not be offered. The study guide is the manual that was used for the previous classes. The course is very specific to the test, whereas the material in the study guide is general so there is a lot more to study. Barbara Myers asked how long the course is. John responded that the class is 3 days long so it could be offered in September and that would be convenient for the test. Laura Mork asked what the course was. John stated that the Course is Basic Water Works. If Basic Water Works is not offered then it will be necessary to take another course, possibly chlorination. Discussion followed. 
Lucy Bain thanked John for his report.
Darlene Stoffer stated that the trail is on the agenda. Norma stated that instead of railings which would have to be stained and maintained that one suggestion was that a heavy rope be put up. There are no large trees on the trail but the Ocean Spray could be used if tied together. The only other way to do it is with stakes. Norma discussed the liability issue with Joy Krell and whatever occurs with the trail, she will continue to use it. If something could be rigged up for handholds and dirt steps at the top of the trail. Barbara Myers stated that liability might be eliminated by posting a sign on the trail stating that the trail is not maintained and users use it at their own risk. Discussion followed. Jackie Granger will check into the liability insurance and John Graham will check into what would be needed to improve the trail and both will report back at the next Board meeting.
Bob Bowman stated that Norma Bohl is completing work on the lot map and will need to get into the Clubhouse to do that work. Darlene Stoffer stated that Norma can contact her and she will get the key. Discussion followed.
John Graham stated that the docks were in place by Friday April 27. On Sunday morning John did rounds and saw the last set of docks break loose from the remaining docks. Kevin and John retrieved the docks and during low tide found the pieces that had come loose and sunk. The docks were back in place the next day without too much trouble. 
Barbara Myers stated that the board would like to respond to the membership’s concerns from the Annual Meeting. Allan McFadden stated that there was some theft or vandalism on his boat down at the dock. Barb would like to propose that motion sensor lights be placed as a temporary solution until a more permanent solution could be determined. Discussion followed. Requests for member comment will be sought in the Summer newsletter and discussion on a permanent solution will be held at the August meeting.
Lucy Bain asked if something regarding wells and what was in the Bellingham Herald last week regarding arsenic in ground wells on Lummi Island could be noted in the next newsletter. Discussion followed. 
Jackie Granger stated that correspondence had been received from Department of Natural Resources (DNR) regarding the marine lease area. A map was submitted several years ago and a few changes have been suggested on it. The Board may wish to determine if the proposed area is still desirable and go forward with the lease. In the interim DNR has drawn up a contract for this period between marine leases. Discussion followed. Jackie Granger will contact DNR regarding the short-term contract and determine the possibility of purchasing the tidelands and will report at the next meeting.

(2001/5/3) M.  Laura Mork  2nd  Barbara Myers “that John Graham be instructed to register for the test that he and Kevin must take in October.” Passed.

(2001/5/4) M.  Barbara Myers  2nd  Darlene Stoffer   “that we at least install temporary lighting in the form of motion sensor lights on the docks for the purpose of preventing theft and vandalism.” Passed.

(2000/5/5) M. Lucy Bain     2nd Laura Mork  “that we ask Jackie to look into and authorize payment of $110 to DNR for the holdover aquatic land lease #20-011841 from the Washington State Department of Natural Resources.” Passed.