CALL TO ORDER: Vice-President Darlene Stoffer at 9:30 a.m.
PRESENT: Lucy Bain, Ricardo Camarillo, Laura Mork, Barbara Myers, Darlene Stoffer, Treasurer LuWilla Croy, Operations Manager John Graham and General Manager Jackie Granger.

VOTING STATUS: All board members present are in good standing.

MINUTES OF PREVIOUS MEETING:

(2002/5/1) M. Lucy Bain  2nd Barbara Myers “approve the minutes.” Passed. 
Referring to the April 7 and April 21, 2002 Board of Directors Meetings.

With the following changes:
April 7: Delete first paragraph on page 2 (it is a duplicate of the last paragraph on page 1.)
 Add to Natural Disaster Report to last line of page 2: so it reads: “After seeing what damage can be done in a wild fire and knowing that DNR makes decisions on whose house to save and those not to [due to whether the owners have firewised or not,] I feel it is very important for Scenic Estates members to be informed. This workshop was so inspiring and I’m so pleased I went. . . ”
April 21 Change to Communications, third paragraph, first line “number of notes is not . . ” change notes to votes so it reads: “number of votes is not . . .”
 

COMMUNICATIONS:
Department of Ecology – Approval of Extreme Hardship Small Business Wastewater Discharge Permit Fee Reduction. The Annual Permit Fee is being reduced from $2,326 to the minimum of $100 for the fiscal year July 1, 2002 to June 30, 2003.

Salvation Army – requesting use of the swim lake for the summer season on Tuesday and Thursday, from 10 am to 12 noon. (See discussion under New Business)

COMMITTEE REPORTS:
PLANNING:
Ricardo Camarillo stated that he has not been able to retrieve the information from prior committees. Darlene Stoffer stated that Jackie Granger will contact Jerry McRorie. Lucy Bain asked for the names of the people on the committee. Ricardo stated that he would not give them at this time as they have not firmly committed. 
WATER:
Laura Mork stated that the pumpback has been started.
John Graham stated that several water districts have been contacted and John has found someone that is willing to come out and work with us on some of our issues.
Darlene Stoffer asked if a water meter has been placed at division 8, lot 2. John Graham stated that this one has been installed this month as well as another member, division 4, lot 35. Darlene Stoffer stated that there is a problem in that some of the properties are older installations and have a lot of unknowns involved. Laura Mork clarified that the purpose of this is to establish that every water service has a water shutoff available.
John Graham submitted his written report:

WATER:  The Total gallons of water used for the month of April were 557,500 gallons. Average daily usage was 18,580 gallons per day. As usual the numbers are somewhat out of whack as there was one day that I didn’t pump due to a power outage...I did test the generator during this time and it is operating satisfactorily.
RESERVOIR: The reservoir is at –6” from overflow. We are not anticipating starting the pump back system until we have at least a one foot drop in the reservoir. Unfortunately I have no idea why the reservoir is dropping so slowly. I have compiled data starting in 1996 and can find no correlations between reservoir height, rainfall, and total usage. Last year we started the pump back early. No need this year. The lake level is at overflow. And will be maintained that way for the summer swimming season.
TESTING: The May water samples have been sent to Avocet and not been returned at the writing of this report. The April samples were all satisfactory.
WATER EQUIPMENT: I will be contacting Hach manufacturers and set an appointment for a field representative to come to LISE to complete a factory calibration on all the Hach equipment in service. It’s been several years since this has been completed.
WATER DISTRIBUTION: I have completed my review of water service hookups and we will begin changing water services in May. We will be installing meter boxes, meter setters, and idlers. Material cost will be approximately $120.00. Any meters we install will be an extra $54.50.
TRAINING: No training session has been scheduled for Kevin yet this year.

Darlene Stoffer stated that a bench has been placed at the cabana. The bench was donated by John Graham and has been placed in cement. Thank you John.
At the docks the strips down the ramp are wearing and need to be replaced. This item will be put on the to do list. 

Darlene Stoffer stated that the sign notifying everyone that recreational vehicles are not permitted in Scenic Estates unless approved by Whatcom County was removed on Thursday night and was done methodically and with great effort. 

Darlene continued that a new fire sign is being put up at the ferry dock and so Scenic Estates is getting the old one. This is hoped to be placed prior to the fire season.
John Graham submitted his written report:

MAINTENANCE: Extensive cleanup has been completed prior to the annual general meeting. The electrical meter box at the clubhouse has been repaired and inspected. Two new lawn mower tires have been purchased. 
MISCELLANEOUS: The docks were put in at the end of April. Exactly the same thing happened this year as last. We got the docks in and a good wind came up for two days. I will be watching the weather and will consider waiting until mid May to install the docks next year.