The November Meeting:
Page 1
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MINUTES OF THE BOARD OF DIRECTORS’ MEETING
November 17, 2002
(Subject to approval and correction at the Board of Directors’ Meeting on December 8, 2002)

CALL TO ORDER: by President Bob Bowman at 9:30 a.m.
PRESENT: Lucy Bain, Bob Bowman, Ricardo Camarillo, Laura Mork, Darlene Stoffer, Operations Manager John Graham and General Manager Jackie Granger.
EXCUSED: Barbara Myers, Treasurer LuWilla Croy, 
VOTING STATUS: All board members present are in good standing.

MINUTES OF PREVIOUS MEETING:

(2002/11/1) M. Darlene Stoffer  2nd Lucy Bain  “approve the minutes of the previous meeting.” Passed. Refering to October 20, 2002 Board of Directors Meeting.
MEMBERS & GUESTS:
Mark Mech - observing, Tom Christiansen - observing, Neva Buechner - observing, Rick Delaney – observing, Irene Delaney - observing, Don Adema - observing, Ross Moore - observing, John Weber - would like to request that the Board meeting be taped.
Bob Bowman stated that this Board made a motion at a previous Board meeting not to tape the Board meetings. Discussion followed. 
Scott Wills - regarding report submitted on October 17, 2002. Bob Bowman stated that this will be dealt with during Finance. Victor Armfield - stated that he was unable to make the original meeting setup by Barbara Myers for the Financial Oversight Committee but attended the seconded at which he made numerous requests for information.
Jackie Granger stated that Barbara Myers went in for full hip replacement surgery between the time of the Financial Oversight Committee Meeting and this meeting and therefore has not had much time to gather information.
Ron Bain - apologizes for being late, is waiting for a full committee meeting (Financial Oversight) to be called. Paul Bowman - observing.
 
(2002/11/2) M. Ricardo Camarillo   2nd Darlene Stoffer  “ that this meeting be taped.” Passed. 
COMMUNICATIONS:
Victor Armfield – regarding the lack of recovering the cost of paving.
Peter Willing – bid proposal on lake and reservoir management plan. See discussion under Water Committee Reports.
Louise Weber – alleging violation of the LISECC Policy. See statement following executive session (under Finance Committee.)
Don Adema – requesting information about the alterations of water service on his property.
 
(2002/11/3) M.  Laura Mork  2nd Lucy Bain  “go to Executive session for twenty minutes at 10:40 am to discuss the alleged violation of the LISECC policies.” Passed. 
COMMITTEE REPORTS:
PLANNING:
Ricardo Camarillo stated that due to the budgeting process there has been nothing further in planning.
 

WATER
Laura Mork stated water is moving along as usual. John Graham stated that all results (of water sampling) have been returned satisfactory. Laura Mork stated that it is a coup to do the testing in house. John Graham stated that the testing equipment needs to be purchased for $150 - 200 and John is negotiating with the state to incorporate other tests.
Laura Mork stated HDR Consultants recommended filtration design and process controllability. This would increase the backwash to the recommended requirement which would also improve the taste of the water. Another component deals with how much water we process at one time, currently it is our best guess and this would set it up so that it is automatically at the recommended rate. Bob Bowman asked where the funds would come from. Laura Mork stated that it would be from the water budget.

(2002/11/4) M. Laura Mork   2nd Lucy Bain  “ spend up to $2,000 on the detailed design and installation costs based on the recommendations of HDR Consultants.” Passed. 
OPERATIONS:
Darlene Stoffer suggested John Graham speak on operations and the backhoe brakes. John Graham stated that the docks are finished. John Graham has been discussing the brakes on the backhoe with Tom Christiansen. They should be replaced now as they are dangerous. Darlene Stoffer stated that the mechanic would have to come here. 
John Graham submitted his written report as follows:
WATER:  The Total gallons of water used for the month of October was 711,600 gallons. Average daily usage was 22,900 gallons per day. 
The THM tests results were returned and all test results were satisfactory the MCL is 100ug/L and our highest reading was 72.9ug/L. I am currently reviewing new test requirements for the year 2004, and am expecting four additional tests including THM’s. 
RESERVOIR: The reservoir is at –7’ 8” from overflow. The pump back system was shut off October 1st.I expect the reservoir level to go as low as –8 feet before the winter rains start. Typically we will be at –7’ or –8’ in December and at overflow in January. 
TESTING: The October water samples have been sent to Avocet and not been returned at the writing of this report. The September samples were all satisfactory. 
I have been in contact with the Department of Ecology and I am now exempt from having to send settleable solids, pH, temp, and possibly Dissolved Oxygen to Avocet for testing. I now can do those tests on site.  The additional equipment we will need is an Imhoff cone, stand, and thermometer. Cost from Hach will be approximately $200.00 plus shipping and tax.
MAINTENANCE  As happens every winter we are having a difficult time with the brakes on the backhoe locking up. The brakes are bad enough this year that I am recommending that we have the brakes replaced immediately. 
MISCELLANEOUS All three boards have been removed from the swim lake for the winter.
Gary Crawford from the Fire Agency Radio System came over to LISE and reviewed the reception for the radio system.
(2002/11/5) M. Darlene Stoffer   2nd Laura Mork  “to authorize John Graham to spend up to $1,000 to replace the brakes on the backhoe. If cost is to exceed that then John should contact Jackie to get authorization from the Board.” Passed. 

 
 
 
 
 

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Lummi Island Scenic Estates • 1211 Island Dr. • Lummi Island, WA 98262
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