CALL TO ORDER: by President Bob Bowman at 9:30 a.m.
PRESENT: Lucy Bain, Ola Bergsholm, Bob Bowman, Laura Mork, Barbara Myers, Darlene Stoffer, Operations Manager John Graham and Business Manager Jackie Granger.
EXCUSED: Treasurer LuWilla Croy
VOTING STATUS: All board members present are in good standing.

MINUTES OF PREVIOUS MEETING:

(2001/10/1) M. Darlene Stoffer 2nd Lucy Bain  “approve the minutes of the last meeting.” Passed. (Referring to the meeting of September 16, 2001.)

Barbara Myers responded that the members named had come to Board meetings regarding non-compliant properties though if it is Norma’s wish her letter could be posted on the internet immediately but a mailing to individual members would be costly.

Marg Warner - submitted marine report and the maximum time on the docks for boats at three days should be clarified regarding how many days off the dock is necessary to qualify, this will be discussed at a future marine committee meeting, Bob Warner - observing, Bill Lincoln - observing, Frankie Small - regarding the ground cover for the dam abutment, suggests cottoneaster.
 

COMMUNICATIONS:
Kathy McGinnis-Thomas - supplying information relating to husband’s disability. Discussed under Finance.

Glo Caulderhead - responding to LISECC letter regarding property for sale at 1194 Beach Avenue which is advertised as Lummi Island Scenic Estates but it is not within the LISECC plats. See motion 2001/10/2.

Mike and Cheri Jenkins - regarding payment agreement, willing to pay $100 per month until property is sold (currently listed.) Current outstanding is $3,420.09. Unable to pay 10% down and $300 per month as stated in the payment agreement letter LISECC sent to them in mid-September. Discussed under Finance.

Dennis Barry - to clarify intent of August letter – asking property compliance committee to review lots in LISECC used for storage only – where no residence is located. Possible proposal of new bylaw for presentation to membership at 2002 Annual General Meeting.

Norma Bohl – referring to a misstatement in the property compliance letter sent to the LISECC membership regarding properties in compliance and her never supporting an all-inclusive campaign to notify members. Requests this letter to be sent to the recipients of the initial letter. (This letter is posted on the web site with addendum please click here to view and will also be posted at the clubhouse.)

(2001/10/2) M. Barbara Myers   2nd Ola Bergsholm  “ we reply to the real estate agent, Ms. Caulderhead that the cost of joining the Scenic Estates and benefiting from all of its amenities including water usage with a specific dollar figure .” Passed. (It was decided that $7,500 would be the appropriate figure.)

PLANNING/WATER:

Bob Bowman stated that we can be proud of our compliance with the state regarding the dam abutment project. Laura Mork stated that the project was completed at less than budgeted at approximately $8,000, the project was initially estimated at $10,000 - 12,000. Laura stated that it is good to be in compliance. Bob Bowman asked if Ola Bergsholm and John Graham wished to add anything.
Ola Bergsholm suggested that now this project has been completed it would be a good idea to have a meeting on the steps necessary to replace water lines. Discussion followed. 

Laura Mork stated that at the last meeting discussion was held on draining the lake and burning the weeds. John Graham stated that it has been difficult to drain the lake and a diver will have to be contracted to look into the problem. The burning of the weeds or cutting the weeds doesn’t seem like it is going to work due to the swampy nature of the remaining lake bottom. Ola Bergsholm stated that the intention of draining the lake was to have a cold winter and hope that kills the roots. Laura Mork asked if diving would be an option to clear the exit. John Graham stated that Tim Buecking has been contacted regarding diving. Discussion followed. 

John Graham submitted a written report, as follows: 

WATER  Total gallons used for the month of September  were 518,600 gallons. Average daily usage in the month of September was 16,790 gallons per day. Average usage for September 2000 was 20,100 gallons a day.
The primary focus in the month has been the abutment. We are still getting dirt delivered preparing for a ground cover this fall. Jackie has all the associated costs of the project.
Kevin and myself took water tests on October 2nd. The results will not be available for six to eight weeks.
The reservoir continues to go down slowly. We are now at -5’ 10” from overflow.
We began draining the lake at the end of the month, cleaning will continue as weather permits.
TESTING  Water samples have been submitted to Avocet and results have been returned as satisfactory.
WATER LEAKS  We had no leaks in the distribution system in the month of September.

MAINTENANCE:  The docks were removed the last week of September. There were numerous complaints due to the warm weather, and residents said there is no reason to take the docks out this early. And sure enough the first week of October was reasonable with little wind. 
MISCELLANEOUS:   The fan belt on the backhoe broke and it turns out its not like putting a fan belt in a car. The other problem was no one had on in stock so it turned into a two day project.
We had numerous ferry trips with the ferry being in dry dock. Everybody complained about the schedule of the shuttle.
We winterized the cabana for the season.

1. Scheduled meetings with John continue weekly...... 
2. Still having problems with the Cell phone...ie: not ringing, low battery or not turned on all the time...still think a "vibrator attachment" in addition to the ringer we now have, would work well....but, hopefully, this will sort itself out eventually. 
3. There was a need to move a large Sailboat off the beach recently, which was done promptly by the owner....now it's time for the Board to address the issue of removing all unused boats off the beach for the Winter season....Members need to be reminded of this again! 
4. Due to America's crisis - the fire siren will not sound for more than 20 seconds on the last Saturday of each month. 
5. John and I "toured the Estates" again (10-6) a. Lake level down and weeds dry enough now to remove from the banks - more brush and Alder trees need to be removed from around the reservoir as well. 
b. Decision was made to plant Ivy on the abuttment surface - will take 2-3 years to cover and then will be virtually maintenance free - hopefully! 
c. Cabana parking area has been redesigned slightly - moved the railroad ties off the grass to make mowing less time consuming. 
d. Horseshoe pit area needs some work and we also thought that a basketball hoop, backboard and pole would be an added attraction around the same general area.....something to work on for next year? 
e. The Estates "grounds keeping" continues to be an ongoing problem....we are just not keeping up with it....always seem to be a step behind....think we need to work on scheduling specific times for this job? 
6. We have reviewed the upcoming "Budget" - as it pertains to Operations for next year - and we'll discuss it in detail with the Board at the October 20th Budget meeting. 

Bob Bowman opened dicsussion on boats on the beach. Darlene Stoffer stated that there are some that have been there there for the last couple of years. Discussion followed. Letters will go out to the owners of the boats asking them to be removed if they are not using them.

Marg Warner suggested that Scenic Estates pursue a lot for storage. Suggestion for storage lot. Discussion followed. Planning committee will research this issue more. 

(2001/10/3) M. Laura Mork   2nd Barbara Myers  “ that the boats that do not have decals or who have decals belonging to members who are not current be removed to a secure area on 11-1 and we put a sign on the bulletin board requesting everyone to remove boats before that date another letter be sent to identified current owners of boats on the beach be sent a letter requesting removal or the same situation will occur.” Passed. 

(2001/10/4) M.  Barbara Myers  2nd Laura Mork  “  if the boats and vehicles are not removed and LISECC is not notified by the owner within 60 days then LISECC will dispose of the property.” Passed.