CALL TO ORDER: by President Bob Bowman at 9:30 a.m.
PRESENT: Lucy Bain, Bob Bowman, Ricardo Camarillo, Laura Mork, Barbara Myers, Darlene Stoffer, Treasurer LuWilla Croy, Operations Manager John Graham and General Manager Jackie Granger.
EXCUSED:
VOTING STATUS: All board members present are in good standing.

MINUTES OF PREVIOUS MEETING:

(2002/10/1) M. Darlene Stoffer  2nd Lucy Bain “approve the minutes (as distributed).” Passed. Refering to September 15, 2002 Board of Directors Meeting.

MEMBERS & GUESTS:
Ron Bain - clarifying report submitted by a party of the Financial Oversight Committee and concerns about this, Mark Mech - observing, Clay Wray - had requested a statement from the Board and employees regarding his motorhome not being present on his property on Jamison and response from the Board and his second letter as outlined under Correspondence.
Bob Bowman asked if a statement from Charlie Baker would not hold the same weight. Clay responded that he intends to ask Charlie for such a statement. Discussion followed. 
Sandra Peterson - observing, Don Adema - observing, Patrick Camarillo - defers minutes to Louise Weber, Louise Weber - distributed documents and asked this Board to change the day of this meeting to one which does not conflict with the worship of LISECC members. Bob Bowman stated that the Board meetings are held on Sunday because of some members of the Board working on some Saturdays. Louise Weber also stated several objections to Policy Statement #7 which the Board passed in June 2002. Louise Weber also asked which Board Member was supposed to know the bylaws. Lucy Bain stated that she is the Board Member.
John Weber - disagreed with minutes of meeting 6 months ago (April 21, 2002), and clarified some of the points he brought up at that meeting. John also asked what was being done to stop double voting (at the Annual Meeting) in the future and when will this be presented. Bob Bowman stated that it is being worked on. Lucy Bain stated that the committee is working on it and has a proposal to present.
Ina Clark – asked what time Board meetings start as it seems to change and stated the bylaw for splitting the dues states that extra fees are not to be added; any extra fees need to be voted on at AGM. Ina Clark also made a general comment on how we treat each other and the language used should be respectful and non-judgmental.
Bob Bowman stated Board Meetings are held at 9:30 am except for the September meeting which was changed to 10am to accommodate those members arriving by foot ferry.
Audrey Bowman- observing. 
Victor Armfield - regarding paving on Mt. Vista Drive and that 50% of cost should be paid by members who adjoin that road. 

COMMUNICATIONS:
Grant Bowery - Regarding property at 1136 Island Drive with septic problems and Grant’s suspicions about the renter’s, their motives and the Board’s actions surrounding this property. A copy of this correspondence will be sent to the property owner as per Mr. Bowery’s request.
Chris Morton & Megan Crouse - regarding the distributed survey and suggestions for future surveys, and the need for more community involvement. 
Clay Wray – Requesting that the Board have John or Kevin state that Mr. Wray’s motor home was not on his property on or about August 8, 2002.
Victor Armfield – Regarding carryover from 2001 being placed into Reserve Account. To be addressed by the Finance Chair and General Manager and a response will be given next month.
Scott Wills, Louise Weber and Victor Armfield – detailing their conclusions after reviewing current year’s expenses and the past six years balance sheets and profit and loss statements. Finance will review and respond; also see the discussion in Finance Committee Reports.
Al McFadden – requesting that the rebuilding of the clubhouse be researched in case of a disaster which would destroy or partly destroy this facility. See motion 2002/10/2. 
Julie Hirsch – quote for review of lake and reservoir management suggestions.

(2002/10/2) M. Laura Mork  2nd Darlene Stoffer  “because a member is interested spend up to an hour regarding specific information from the appropriate Whatcom County Department about rebuilding the existing clubhouse in the event of a disaster.” Passed. 

COMMITTEE REPORTS:
PLANNING:
Ricardo Camarillo distributed documents to the board.
Ricardo reviewed the findings of the committee as follows: Every three years a pick-up is purchased and the reason for this is that there is a big hit in depreciation in the fourth year. This works very well and has been done in the past. 
Clubhouse, Cabana – some of the items discussed have been the clubhouse roof, a playground/gym at the cabana for more participation for members with young children. Ricardo is currently getting bids for playground gyms and the best option seems to be to buy a kit from Canada and have members put it together; this would cost $300 - 500. Mark Mech stated that as this is a public access facility, there must be an approved landing area and the average installation for this is $10,000. Ina Clark stated this is a private facility and would not require following those specific guidelines. Bob Bowman stated that this would be part of the budget process. Discussion followed. Ricardo continued that re-installing the horseshoe pit has been suggested and is estimated to cost $200. A lot of members have commented about going back to this.
Marina – the styrofoam needs to be reinstalled for approximately $800. For the concrete ramp rip rap needs to be added so the concrete and small gravel is not eroded, estimated at $400. For conversation purposes new pilings, more docks have been discussed and it has been suggested that the costs be distributed among boat owners and users only. There are many issues surrounding this and research that needs to be done. Discussion followed. 
Storage building – Ricardo continued that this building will need a new roof at approximately $500.
Water Treatment Plant – Ricardo stated that we have an opportunity to establish communication by radio. The radios are expensive $450 each. The CBs which are being used now are not useful in a number of different locations in Scenic Estates. This would entail an antenna being placed on one of the LISECC water storage tanks by the Fire Alarm Radio System (FARS) used by many Whatcom County Fire Departments - this is a closed system. Laura Mork asked if the contact would be useful throughout Scenic Estates. John stated that it would be through Whatcom County as well. Laura Mork stated that this is a good deal. Discussion followed. 
Bob Bowman stated that these items will be addressed in the budget proposals.
 

WATER
Laura Mork stated that the trihalomethane samples have been submitted but not returned. John Graham stated that there were a number of problems that occurred with this test and therefore the results have been delayed.
Laura Mork stated that there is some engineering that needs to be done but the proposal and cost has not been prepared as yet. This will be done by email or at the next meeting. This is based on the engineer/consultant’s report. This will not be very expensive probably less than $2,000.
Ina Clark stated that less grass clippings were recommended and there were many clippings in the lake recently. John Graham stated the grass clipping is done just before we lower the lake. Due to the steep bank the grass clippings have nowhere to go but in the lake but once we lower the level of the lake it is hoped that this will skim what is on top of the lake and the clippings will go down the creek. This will be addressed further in Old Business.

OPERATIONS:
Darlene Stoffer stated that the ferry dry dock was quiet and many used the shuttle instead of calling on Operations.
The burn ban been removed and fall cleanup of brush and scrubs will be ongoing and a work-in-progress. Need a last mowing but it is too wet. Backhoe tire went out and needs to be repaired.
John Graham submitted a written report, as follows:

WATER:  The Total gallons of water used for the month of September was 702,000 gallons. Average daily usage was 23,400 gallons per day. 
The dissolved oxygen tests have been suspended for the winter. Tests will resume in April of 2003.
With the raw turbidity August and September are traditionally months where we have to clean the reactor and filter bed at least on a weekly basis. This year is no different. The temperature of the incoming raw water as of Oct 1st has dropped to 16 degrees. Our raw turbidity will now drop and our pH will improve, making the filtration process much easier.
The Hach rep came to LISE and completed the factory calibration of  the CL 17 (chlorine meter), 1720C (turbidity meter) and the hand held 2100p(turbidity meter. We also reviewed the 1700 (raw turbidity meter) and he indicated that it is so old he doesn’t have the capability to calibrate it. The bad news is that replacement would cost $4,000.00. The good news is the rep feels that it doesn’t need replacing, primarily because we are not required to maintain a documented log of raw turbidity, and we can use our hand held to double check our present results.
RESERVOIR: The reservoir is at –6’ 2” from overflow. The pump back system was shut off October 1st. I expect the reservoir level to go as low as –8 feet before the winter rains start. Typically we will be at –7’ or –8’ in December and at overflow in January. 
TESTING: The September water samples have been sent to Avocet and not been returned at the writing of this report. The August samples were all satisfactory. The THM samples were sent to Edge Analytical on Oct 1st and results should be available for the October Board meeting.
TRAINING:   I have registered for a training session on October 29, 2002, in Mt. Vernon.
MAINTENANCE The docks were removed at the end of September. As usual, everything that could go wrong did. We will be replacing boards, bumpers, cleaning, etc throughout the winter. 
The ferry dry dock went very quietly for us this year. My guess is that the shuttle made it possible to get back and forth without asking us for rides.
The asphalt at Hales Passage and Mt. Vista was completed in September. There are two other areas that I asked the estimator to look at and he provided a price quote. The first is Carol Lane, approx 8600 s.f. for $9,500.00. The second is the road to the clubhouse, approx 6700 s.f. for $7,900.00. The estimator recommends waiting and watching both areas for further erosion before making any decisions. We discussed the condition of both areas at length and exactly what to watch for, and how quickly the erosion develops.
MISCELLANEOUS The burn ban has been taken off and we are starting the fall clean up of brush and scrub This is expected to continue all winter.