LIENS – Currently there are 20 active liens on 13 properties. 9 new liens were filed in September and 4 were removed.
At 75% of the year complete LISE has expended only 41% of the budget.

First I would like to note that Jackie Granger has done an outstanding job in this area. I have been tracking our spending since May, 2001 only and have had every question and concern answered in a timely and informative manner. 

We are going to come in under budget for the year 2001. We have had expenditures that were unexpected as equipment replacement, repair work to water system, additional lighting at the dock, some training expenses and have added a long over due employee insurance but the budget seems to have had extra built in and of course the abutment project came in way under budget due to the hard work by Operations and the gift of gravel from the quarry. The board as a whole will be reviewing the past years costs and start planning a budget for next year this month. Our goal is to do as careful and complete a job as was done last year. There are improvements to be considered in our water system, marina and general maintenance, so I am expecting all to voice their opinions and to get a full years costs projections 

Barb Myers stated that documents have been received from the owner of lot 3, division 7 regarding her husband’s disability and their request to have the late, administrative and lien fees removed from this account. Discussion followed. See motion 2001/10/5.
Jackie Granger stated that the letter was sent to Mr. Brownson, and nothing has been received from him regarding the payment agreement. Discussion followed. See motion 2001/10/6.

Jackie Granger stated that Mr. and Mrs. Jenkins have sent email regarding the proposed payment schedule and their inability to meet it; they have suggested that they pay $100 per month until the property sells before the end of the year. Barbara Myers stated that she would like to be considerate towards the property owner and accept the payments of $100 until the end of the year and if the property hasn’t sold then proceed with the lien foreclosure. Discussion followed. See motion 2001/10/7.

Barbara Myers stated that we are working on the budget. There is nothing radical going on in finance. 

Jackie Granger asked if the lights at the dock were switched off. John Graham stated they were.

(2001/10/5) M. Laura Mork   2nd Ola Bergsholm  “ that Jackie write a letter to Kathy McGuinness-Thomas stating that we are not in a position to comply with their request to waive the fees but in light of their situation will grant them a year to pay back with the usual stipulations.” Passed. 

(2001/10/6) M. Barbara Myers   2nd Darlene Stoffer  “ proceed with foreclosure on division 1, block 2, lot 16.” Passed. 

(2001/10/7) M. Barbara Myers   2nd  Laura Mork “ extend the courtesy of allowing payment of $100 to Jan. 1, 2002 and if the property is not closed by that time that LISE proceed with lien foreclosure.” Passed. 

MARINE:
Marg Warner stated that the committee met and discussed some of the items including budget items. Jackie Granger stated that contact with DNR was made and they are unable to sell the tidelands to LISECC due to some state law. Discussion followed. 

NATURAL DISASTER:
Frankie Small submitted her written report:

I attended the Fire Commissioners meeting on the 9th October they wanted to know if the wiring had been completed to move the siren. I said we had been waiting for the ferry to come back. I haven't talk to John about an update on this. 
I asked if a fire department member could come and tour LISE and note which properties needed to clean up debris etc. Jud [the fire chief] said that maybe it should be a fire department member that lives in the estates or contact DNR. I feel this could be more trouble than its worth. We can just keep encouraging members to fire-proof their properties. 

Frankie Small stated that at the fire commissioners last meeting she had requested someone from the fire department ride through LISECC and point out properties that should clear brush. There was not much enthusiasm from the department. Laura Mork stated that Frankie should press the fire department to attempt to get them to do this job. Discussion followed. Frankie Small will request this service.

(2001/10/8) M. Laura Mork   2nd Barbara Myers  “Make a donation of $200 to the fire department of Lummi Island and to stipulate that it goes toward medical .” Passed.

SOCIAL:
Leslie Quento submitted a written report. 

The Annual Christmas Party is being held on December 1, 2001 and anyone bringing children to the party must inform Leslie by November 21, 2001 so that Santa will have gifts for them. Leslie also needs volunteers to cook the turkeys and hams. 
Leslie has requested a check for Halloween candy. Last year the Board authorized $50. This candy is given out from Darlene Stoffer and Leslie Quento’s house to all of the children on the island.

Darlene Stoffer stated that $50 for candy for halloween has been requested. Barbara Myers asked how many children come. Darlene Stoffer stated that 25 to 55 children. Discussion followed. 

(2001/10/9) M. Ola Bergsholm   2nd Lucy Bain  “ that we donate $50 for halloween candy.” Passed. 

PROPERTY COMPLIANCE: 
Barbara Myers submitted her written report:

We have heard from 4 of our first compliance letter recipients and they were all very positive. We did not hear from 2 we really would have liked to have gotten an answer from but I believe this is a positive start. Jackie also sent out the newsletter and enclosed a letter explaining our goals and have received only one complaint about the mailing, which also seems very positive.
We are still trying to get the county involved and plan to continue to pursue this matter as much as possible without alienating them. Norma Bohl has found someone who will pick-up abandon vehicles on the Island if we have the proper forms. I would like to thank her for the effort. Bob Bowman has the forms and we will act on these vehicles as soon as possible after we have notified the owners.
I believe we are off to a positive start and hope the next few months will show that we are all working towards a more beautiful and happier Lummi Island Scenic Estates. Our goal is to be as fair as possible in all these matters and to consider all our member’s problems and concerns in the most open and honest ways available to us. I would like to thank the committee and the members for their cooperation to this point.
Note: Jackie spoke to the County Enforcement agent and Suzanne committed to coming to review the properties on October 17. She will call and report her findings prior to the Board meeting.

Bob Bowman stated that immediately following this meeting there will be a closed session regarding personnel.

OLD BUSINESS: 
Darlene Stoffer stated that since the quarry provided the rock at no cost should we thank them for that. Jackie Granger stated that a motion was made at the August meeting. Dar asked if a letter was sent. Jackie Granger stated that it had.

Darlene Stoffer suggested that a gift basket be purchased to give to the workers of the quarry for Christmas. Discussion followed. 

(2001/10/10) M.  Darlene Stoffer  2nd  “ For christmas we purchase a nice christmas basket at Costco for the Lummi Island Quarry.” Failed due to lack of second. 

(2001/10/11) M. Ola Bergsholm   2nd  “ authorize Darlene Stoffer to spend to a maximum of $50.” Failed due to lack of second.

(2001/10/12) M. Laura Mork   2nd Barbara Myers  “ purchase a nice christmas basket at Darlene Stoffer’s discretion not to exceed $100.” Passed. (For a gift to the L.I. Quarry.)

(2001/10/13) M. Bob Bowman  “adjourn to an executive meeting immediately following this meeting for purposes to discuss personnel.” at 12:30 p.m. 

Bob Bowman stated that the results fo the executive session is a motion made as follows:

(2001/10/14) M. Lucy Bain  2nd Laura Mork “ proceed with interviewing and meeting with Kevin Southworth to review job performance due to the accident that occurred on October 16, 2001.” Passed. (Voting on this motion was held in regular session.)

(2001/10/15) M. Laura Mork  2nd Ola Bergsholm “ Investigate Section 5.6 and how it relates to “At-Will Employment”.” Passed. (Voting on this motion was held in regular session.)

(2001/10/16) M. Laura Mork   2nd Barbara Myers  “ Move next Board meeting due to potential lack of quorum on 11/18/01 to 11/11/01 at 9:30 am.” Passed.