| 5.6.1.1. |
The
Operations Manager is hired by the Board of Directors in accordance with
the authority contained in the Bylaws, Part 4, Clause 4.4.3.6. and shall
exercise management and supervisory control over the properties and equipment
of the Lummi Island Scenic Estates Community Club as directed herein.
The Operations Manager shall be responsible only to the Board of Directors. |
| 5.6.1.2. |
The
Operations Manager shall carry out all the directions of the Board of Directors,
whether issued orally or in writing. He shall be supervised in the
performance of his duties by the Chairperson of the Operations Committee,
who is appointed by the President. This supervision may be delegated
by the Chairperson to other members of the Committee. Insofar as
the duties concern operation and maintenance of the Water System, supervision
shall be through the Chairperson of the Water Board or his or her designee. |
| 5.6.1.3. |
The
Operations Manager shall notify all persons in violation of the Rules and
Regulations, and of any other directives, and request their immediate compliance.
The Operations Manager shall notify the Board of Directors of all violations
and of the action taken to require compliance. The Operations Manager
shall also report all apparent lack of compliance. |
| 5.6.1.4. |
The
Operations Manager shall not exercise any punitive action, beyond that
of expulsion from Community Club properties, without specific directions
from the Board of Directors. The Operations Manager shall request
aid from proper authorities to enforce expulsion if anyone should refuse
to leave promptly. |
| 5.6.1.5. |
The
Operations Manager shall notify the proper authorities of any apparent
violation of any ordinance, code or criminal law and request that an investigation
by these authorities be conducted immediately. The President of the
Board of Directors and all Directors in residence shall be immediately
notified of such apparent violations. |
| 5.6.1.6. |
The
Operations Manager shall be the direct voice of the Board of Directors
in carrying out their wishes but shall also be the direct voice of any
absent member wishing to have a problem brought to the Board's attention.
To this end, the Operations Manager shall be diligent and meticulous in
conveying to the Board the member's wishes. |
| 5.6.2. |
RESPONSIBILITIES |
| 5.6.2.1. |
The
Operations Manager shall be available to members for consultation and shall
carry to the Board of Directors through the appropriate committee every
member's wishes and desires as may be appropriate and helpful to the betterment
of the Community Club. |
| 5.6.2.2. |
A
member of the Operations staff will patrol the entire Scenic Estates at
least once a day and additionally at the discretion of the Board or Operations
Manager, depending upon the season, circumstances or ongoing work. |
| 5.6.2.3. |
The
Operations Manager shall supervise the use of all facilities, in particular,
the lake, cabana, clubhouse, beaches and docking facilities, to ensure
that proper use is being made of each facility. Violators are to
be notified immediately and requested to leave if failure to comply with
the Rules and Regulations is not prompt. |
| 5.6.2.4. |
All
unknown persons encountered within the Scenic Estates, whether on Community
Club property or private property, should be checked to determine if they
are authorized guests, with a current member or have bona fide business
to conduct. All unauthorized persons shall be requested to leave after
their names, addresses, and license numbers have been recorded. Report
to owner if incident is serious and keep a record for referral. |
| 5.6.2.5. |
The
Operations Manager shall maintain all Community Club facilities in a clean,
neat, and presentable condition at all times. This shall include
the clubhouse, cabana, firehall shop, entrance garden, garden adjacent
to the clubhouse, beach areas (free of debris, logs, drift, etc.), all
Community Club roadways (including fallen trees, brush, etc.), and any
other areas owned by the Community Club on which litter and debris would
create an eyesore. |
| 5.6.3. |
DUTIES |
| 5.6.3.1. |
Daily
Duties
(1)
Maintenance rounds and monitor the Treatment plant in accordance with DSHS
rules and regulations and maintain all water appurtenances as required
by DSHS.
(2)
Look for leaks in water system; be prepared to isolate any major break
in water main; and repair in accordance with DSHS rules and regulations.
(3)
Keep swimming lake overflow clear.
(4)
See that toilets and wash basins in clubhouse and cabana are clean, functional,
and stocked.
(5)
Open and secure clubhouse and cabana in accordance with club rules.
(6)
See that non-members (other than accompanied guests) do not use club facilities.
(7)
Direct and supervise the daily activities of the Operations Staff that
may be employed from time to time by the Board of Directors and insure
that such activities are in accord with Section 5.6. |
| 5.6.3.2. |
As-Required
Duties
(1)
Mow grass.
(2)
Do painting.
(3)
Keep roofs and gutters of club buildings clean.
(4)
Maintain floats in both lakes and at marine facilities.
(5)
Place Club’s garbage containers out for pick up.
(6)
Maintain other club-owned equipment.
(7)
See that members comply with rules for use of club facilities.
(8)
Winterize facilities.
(9)
Keep clubhouse, including floors and windows, clean.
(10)
Keep boat ramp clean of moss and barnacles.
(11)
Keep shrubbery at clubhouse area clean and pruned.
(12)
Keep trees along club-owned roads trimmed back.
(13)
Provide firewood in Clubhouse for Club activities.
(14)
Others as changing circumstances might dictate or as directed by the Board
of Directors. |
| 5.6.4. |
REPORTS |
| 5.6.4.1. |
The
Operations Manager shall submit a special report on any subject when requested
to do so by the Board of Directors. |
| 5.6.4.2. |
The
Operations Manager shall immediately notify the President of the Board
of Directors or any resident Director of any unusual condition prevailing
or damage to any property or equipment owned by the Community Club. |
| 5.6.4.3. |
The
Operations Manager shall make every effort to notify members of any unusual
condition or damage to their private property, which damage or condition
may be eliminated or lessened by early knowledge and action by the member. |
| 5.6.5. |
COMPENSATION |
| 5.6.5.1. |
The
Operations Manager shall receive from the Community Club a salary for the
proper execution of the authority and duties of this office. The
amount shall be agreed upon by the Operations Manager and the Board of
Directors. |
| 5.6.5.2. |
The
Operations Manager shall receive a two-week paid vacation upon completion
of one full year of employment. The vacation period shall be arranged
for by consulting and receiving the consent of the Board of Directors. |
| 5.6.5.3. |
The
Operations Manager shall receive two full days off per week. During
the summer season, 15 May to 15 September, notification of departure and
return to the Scenic Estates shall be given to a resident Director if at
all possible. The Board must provide a relief caretaker for the periods
off. |
| 5.6.5.4. |
The
Operations Manager may be provided with a suitable living accommodation
by the Community Club, if required. Such accommodations shall be
considered in the determination of the Operations Manager’s compensation
package. |
| 5.6.5.5. |
The
Operations Manager shall be provided with a suitable vehicle for the purpose
of patrol or business, and shall keep it properly maintained and in a good
state of repair. If a Community Club vehicle is not provided, the
Club shall reimburse the Operations Manager for the use of any private
vehicle so used. |
| 5.6.6. |
EMPLOYEE
PERFORMANCE STANDARDS |
| The
following should be self-evident but are spelled out to avoid any misunderstanding. |
| 5.6.6.1. |
All
employees of the Lummi Island Scenic Estates Community Club, Inc., shall
exhibit and work under the highest standards implied by the following guides
of conduct.
1.
Honesty
2.
Integrity
3.
Dependability
4.
Reliability
5.
Sobriety
Any
breach of these guides shall be considered as a valid reason for dismissal
from further employment by the Lummi Island Scenic Estates Community Club,
Inc. |
| 5.6.6.2. |
All
employees will be further expected to exhibit the following qualities in
the carrying out of their duties, assigned and unassigned.
1.
Initiative
2.
Interest and Dedication
3.
Neatness of work
4.
Completeness of work
5.
Good personal appearance
6.
Reasonable language
7.
Good deportment
Lack
of any of these qualities will be used to determine whether further employment
is in the best interest of the Lummi Island Scenic Estates Community Club,
Inc. |
| 5.6.6.3. |
All
new employees shall be hired on a probation status for the first twelve
(12) months of employment. All employees shall have performance reviews
at intervals of three (3) months during their first year of employment
and annually thereafter. |
| 5.6.7.2. |
This
entire Section 5.6. shall apply in substance and equally to any Operations
Staff that may be employed from time to time by the Board of Directors. |
| 5.6.7.4. |
Section
5.6. in its entirety shall be considered a condition of employment of the
Operations Manager and Operations Staff and shall be reviewed from time
to time by the Board of Directors.
|
| USE
OF EQUIPMENT/STAFF ASSISTANCE (from LISECC Policy #4 – Part 7)
The
Operations Manager and the Assistant Operations Manager, along with LISE
equipment, may be available for assistance to LISE members in emergency
situations. “Emergency Situations” are not to be construed to include problems
that have arisen because of procrastination or poor planning on the part
of the member. The LISE staff and equipment are also not available for
repairs or lot improvements unless prearranged with the Board of Directors
through the Operations Manager.
|
