Minutes March 24, 2019

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Board of Directors’ Meeting

Call to Order: Paul Dempsey called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  • Board members present: Paul Dempsey, Doug Cash, Jeff Smith, Sharleen Peitsch-Tyerman, Ben Twigg

  • Board members absent: None

  • Staff Present: Kevin Southworth, Isaac Colgan, Allison Cash

Voting Status: All board members present are in good standing. Quorum.

Changes to the Agenda: 

  • Add Report on Revised 2018 Year End Financials

  • Member Communications to precede Reports

Approval of Minutes: Doug motioned to approve the Board of Directors’ Meeting Minutes from February 24, 2019.  Ben seconded.  Passed.

Member Communications:

  • Mark Sexton presented a letter and materials to apply for dues relief on lots 20022 and 20023.

  • Firewise Report from Isaac Colgan, Firewise Resident Leader.  On May 4, 2019 (National Firewise Day) firewising events will be held at the Cabana and the LISECC storage yard (top of Island Dr. at the lake).   

    • Western Wildland Urban Interface (WUI) has a grant opportunity with a maximum of $300,000.  Isaac is working with the Lummi Island Fire Department to complete the application.  If it is won, the grant would be coordinated by the LIFD and a portion would be utilized to fund fuel reduction services in Scenic Estates.

Reports:

  • President:

    • The board voted unanimously (via email) to dismiss the claims against LIHA in order to finalize the last of the court proceedings.  Other foreclosures are moving along, but currently, there are no new developments.

  • Administration

    • Discussion of Operations Manager role and how it is portrayed in our governing documents.

    • Discussion of whether the Corporate Secretary and Treasurer must be board members.

    • Discussion of dog policy at the lake and marina.  DOH has stipulated that there are no domestic animals at the lake and surrounding watershed.  At the marina, possibly allow dogs during certain hours. 

  • Finance

    • 2018 Federal Tax Return has been filed.

    • Standing monthly Finance Committee meeting scheduled for two weeks before each BOD Meeting.

    • 2019 budget overview to be included in next newsletter

    • Report opening new bank account issues-deferred until next month

    • Report on 2019 Reserve Study process-deferred until next month           

    • Report on 2020 draft budget process-deferred until next month

    • Report on Revised 2018 Year End Financials-deferred until next month

  • Operations/Water

    • Clubhouse parking lot paving is scheduled for Tuesday, March 26, 2019.

    • The contractor for the Clubhouse door project has requested final payment for materials.   

  • Communications/Planning:

    • Next newsletter will feature information about Firewise Work Party.

Old Business: None

New Business: None

Other Business: Next BOD meeting scheduled for April 28, 2019 at 9:30am.

Adjournment: 10:44am

Click here to see a table of the action items as of March 24, 2019 to be completed by board members.