Minutes February 22, 2026

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 9:31 am at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, Loren Conroy, William Enoch, Charlie Baughman (via Zoom), David Canterman (via Zoom)

  • Board members absent: None

  • Staff Present: Allison Cash, Nick Kluge

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda: None

Approval of Minutes & Consent Agenda:         

  • Board of Directors’ Meeting Minutes-January 25, 2026

  • December 2025 Financial Reports-Revised

  • January 2026 Financial Reports

  • Staff Operations Report

  • February 2026 Wilson Progress Report

William motioned to approve the Consent Agenda and the January 25, 2026 Board of Directors’ Meeting Minutes. Loren seconded. All in favor.

Member Communications:

  • Hughes-Request for Dues Relief

    • Charlie motioned to approve the request for dues relief on Lot 52, Division 4.  William seconded. All in favor.

    • Charlie motioned that the dues relief be effective March 1, 2026 with a credit applied for March-December 2026 dues. David seconded. Loren, Charlie and David voted in favor of the motion. William opposed the motion. Motion passed.

  • Tedrow-Proposal for Dues Relief

    • Joe and Holly Tedrow addressed the board to seek a preliminary approval regarding dues relief. Joe provided a sketch of the boundary line adjustments that they propose to make. There was a discussion about whether the proposed changes are in compliance with our governing documents. William motioned to consult our attorney about whether the suggested changes to the plat can be made. Loren seconded. William and Loren voted in favor of the motion. David and Charlie opposed the motion. Jim issued the tie breaking vote in the affirmative. Motion passed.

Board Reports:

  • President:

    • USDA Loan

      • In September 2025, we were notified that our loan application to the USDA was rejected. However, we appealed the decision, and our appeal has been accepted. The USDA has reopened our application and Allison and Jim met with Koni Reynolds from the USDA to discuss our case. We need to submit new financial reports for their review.

    • General Manager:

      • Facilities Assistant

        • Andy Johnson has been hired to fill the part-time position. He is a welcome addition to the LISECC staff.

      • Reserve Transfer

        • Our WECU accounts are currently above the $250,000 insurance limit. Allison proposed moving $100,000 from WECU reserves to the Fidelity accounts. Charlie motioned to move $100,000 from WECU Reserves to the Fidelity Money Market account. Loren seconded. All in favor.

  • Vice President/Planning: No report

  • Secretary/Administration: No report

  • Finance:

    • Discussion of recording the dedication for Lot 1.

  • Operations/Water:

    • Waiver for Volunteers

      • Charlie presented a draft waiver for the board to review.

    • Justin completed maintenance on the work truck and it is performing much better.

    • Justin is working on completing repairs on the sweeper deck. Until the repairs are complete, staff cannot do any road sweeping.

    • No turbidity exceedances last month.

    • Nick and Justin are investigating nuisance leaks on both the customer and distribution sides of the system.

Old Business: None

New Business: None

Other Business:

  • Next Meeting:

    • Board of Directors’ Meeting: March 22, 2026 at 9:30 am

Adjournment: Charlie motioned to adjourn the meeting at 11:15 am. Loren seconded. All in favor.

Minutes January 25, 2026

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, Loren Conroy (via Zoom), William Enoch, Charlie Baughman, David Canterman (via Zoom)

  • Board members absent: None

  • Staff Present: Allison Cash, Nick Kluge, Justin Swaen (joined via Zoom at 9:35 am)

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda: None

 Approval of Minutes & Consent Agenda         

  • Board of Directors’ Meeting Minutes-December 21, 2025

  • December 2025 Financial Reports

  • Staff Operations Report

  • January 2026 Wilson Progress Report

William motioned to approve the Consent Agenda and the December 21, 2025 Board of Directors’ Meeting Minutes. Charlie seconded. All in favor.

Member Communications:

  • Jerry Crawford shared the following suggestions for the Operations Committee:

    • Develop liability form for volunteers

    • Replace rotten balustrades around the lake

    • Install new signage around the lake

    • Paint and stain the Clubhouse deck and railings

Board Reports:

  • President:

    • SWSMP Tasks

      • Wilson Engineering has provided a list of tasks for staff and board members to complete for the SWSMP submission.

    • SWSMP Contract Amendment

      • William motioned to authorize Allison Cash to sign the contract amendment with Wilson Engineering for additional SWSMP tasks. Charlie seconded. All in favor.

    • General Manager: No report

  • Vice President/Planning: No report

  • Secretary/Administration: No report

  • Finance:

    • Loren’s priority is working on the 6-year budget for the SWSMP.

  • Operations/Water:

    • Nick reviewed the Operations Report.

      • We have been within compliance with turbidity since mid-December, but numbers remain higher than usual. Jar testing has not produced any definitive solutions.

      • Justin got his Cross-Connection Control Specialist Certificate.

      • Nick has been spending a lot of time updating the Operations and Maintenance Plan for the SWSMP.

      • Discussion of mechanical issues with the LISECC work truck and the need to begin looking for a new vehicle.

      • Discussion of system leakage vs customer leakage.

Old Business: None

New Business: None

Other Business:

  • Next Meeting:

    • Board of Directors’ Meeting: February 22, 2026 at 9:30 am

  • Executive Session to Discuss Legal Matters

    • Charlie motioned to enter Executive Session at 10:22 to discuss legal matters. William seconded. All in favor.

    • The board returned to regular session 10:58 am. No motions were made during Executive Session.

Adjournment: Charlie motioned to adjourn the meeting at 10:59am. Loren seconded. All in favor.

Minutes December 21, 2025

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 9:30 am via Zoom.

  • Board Members Present: Jim Coats, David Canterman, Loren Conroy, William Enoch, Charlie Baughman

  • Board members absent: None

  • Staff Present: Allison Cash, Justin Swaen, Nick Kluge (joined the meeting at 9:35am)

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:

  • Add Update to USDA Appeal to President’s Report

  • Add Update to DOH Application to President’s Report

  • Add Questions from Jerry Crawford to Member Communications

  • Add Discussion of SWSMP Progress to President’s Report

Approval of Minutes & Consent Agenda         

  • Board of Directors’ Meeting Minutes-November 23, 2025

  • November 2025 Financial Reports

  • Staff Operations Report

  • December 2025 Wilson Progress Report-REMOVED FROM CONSENT AGENDA

William motioned to approve the Consent Agenda and the November 23, 2025 Board of Directors’ Meeting Minutes. Loren seconded. All in favor.

Member Communications:

  • John Steere-Water Pressure

    • John spoke to Allison concerning his low water pressure. He is affected by a low-pressure zone as a result of his location in relation to the water tanks. He has proposed installing a water pressure booster and would like to know if LISECC will  help defray the costs of the equipment and installation.

  • Nick drafted an “Agreement for Installation and Maintenance of Auxiliary Water Pressure Equipment on Customer Owned Private Property” which provides a clause where a member can petition the LISECC Board for partial or full reimbursement of installation costs only if subsequent investigation by LISECC proves that the root cause of the specific low-pressure issue was a failure or deficiency within the LISECC water distribution system that was present at the time of the equipment installation.

    • Discussion of the need for backflow prevention if a booster system is installed.

    • Discussion of the need for a policy that clearly states how much LISECC will reimburse in these situations.

    • Charlie motioned to accept the Agreement for Installation and Maintenance of Auxiliary Water Pressure Equipment on Customer Owned Private Property. David seconded. All in favor.

  • Discussion of the Cross Connection Control Program that was revised and submitted to the board.

    • David motioned to accept the updated Cross Connection Control Program. William seconded. All in favor. The resolution will be added to the Governing Documents as Section 5.4.6.

Board Reports:

  • Operations/Water:

    • Nick reviewed some of the highlights of what operations staff have been working on in the past month.

    • Charlie is going to start having Operations committee meetings/work parties following the monthly board meetings.

(Nick left the meeting at 11:02 am)

  • President:

    • USDA appeal

      • In October, LISE appealed the USDA’s decision to deny our loan application. The appeal instructions that we were provided by the USDA included an outdated address, so the appeal was returned. Jim spoke to someone at the National Appeals Office and we have resubmitted our appeal using the correct address.

    • DOH Application/SWSMP

      • Wilson Engineering is working on their assigned tasks for the Small Water System Management Plan.

      • Loren motioned to approve the December 2025 Wilson Progress report. William seconded. All in favor.

    • Question from Jerry Crawford regarding whether LISE has a plan in place for snow removal.

      • Snow removal on community roads is currently done by a member on a volunteer basis and will continue to be done as long as the member is available to do so.

    • General Manager Report

      • Section 5.11 Facilities Assistant

        • Charlie motioned to approve Section 5.11 Facilities Assistant and allow Staff to proceed with hiring. David seconded. All in favor.

    • Vice President/Planning: No report

    • Secretary/Administration: No report

    • Finance:

      • We got clarification from our attorney that the interest earned on reserves can be counted toward our annual reserve contribution.

Old Business: None

New Business: None

Other Business:

  • Next Meeting:

    • Board of Directors’ Meeting: January 25, 2026 at 9:30 am

Adjournment: William motioned to adjourn the meeting at 11:33 am. Loren seconded. All in favor.

Minutes November 23, 2025

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, David Canterman (via Zoom), Loren Conroy, William Enoch, Charlie Baughman (via Zoom)

  • Board members absent: None

  • Staff Present: Allison Cash, Nick Kluge, Justin Swaen (via Zoom)

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:

  • Add Changing Bank Signers to General Manager’s Report

  • Vote to Dedicate Lot 1, Division 10 to LISECC

Approval of Minutes & Consent Agenda         

  • Board of Directors’ Meeting Minutes-October 26, 2025

  • October 2025 Financial Reports

  • Staff Operations Report

  • Wilson Progress Report

William motioned to approve the Consent Agenda and the October 26, 2025 Board of Directors’ Meeting Minutes. Loren seconded. All in favor.

Member Communications:

  • Lisa Critchlow-Letter to Board

    • Jim read Lisa’s letter aloud.

      • Discussion of rationale for invoicing assessments to every lot regardless of dues relief status. Article 4.5.1.2 of our Bylaws and Policy Statement #7 state that dues relief for bound lots applies only to dues, not special assessments.

      • Discussion of the drainage issue along Cedar Ave.

      • Allison and Jim will draft a response to address the Lisa’s concerns.

  • Margaret Sauder-Letter to Board

    • Jim read Margaret’s letter aloud.

Board Reports:

  • President:

    • USDA Appeal

      • Our loan application was denied by the USDA. We appealed the decision, but our letter to the National Division was returned due to the government shutdown. Once the government re-opened, the letter was resent.

      • We are also working on seeking financing through the DOH and private lenders.

    • General Manager Report

      • Bank Signers

        • Loren motioned to remove Jeff Smith from all of our financial accounts and add William Enoch as signer. David seconded. All in favor.

      • Section 5.11 Facilities Assistant

        • Allison presented a job description for the new part-time hire for the board to review.

  • Vice President/Planning: No report

  • Finance:

    • Loren motioned to move forward with the process of incorporating Lot 1, Division 10 into LISECC community owned property. William seconded. All in favor.

      • LISECC appealed to the Board of Equalization regarding the property valuations on the 7 lots we acquired from LILCO.

    • Loren submitted our annual renewal for Firewise and thanked the members who submitted responses for the renewal.

    • Discussion of some of the upcoming projects for Firewise/Disaster Preparedness and the need for committee members.

    • Discussion of current water rates.

  • Secretary/Administration: No report

  • Operations/Water:

    • Decommissioning of old raw water line

      • We are scheduling a site visit with Ram Construction.

    • Justin has been performing required maintenance on our vehicles.

    • Nick and Loren attended a disaster response and evacuation plan meeting.

    • We will be receiving a Treatment Technique Violation from the DOH due to turbidity. A letter will be sent to LISECC water users with more information.

      • We are performing jar testing and working with the Department of Health to find a potential solution.

      • Turbidity is a measurement of the cloudiness of water. There are no health risks associated with turbidity itself, but turbidity can be an analog to potential harmful bacteriological components or contaminants in the water. Staff are taking all necessary precautions to ensure that LISECC water remains safe to drink.

    • The swim lake level has been lowered for the winter.

Old Business: None

New Business: None

Other Business:

  • Next Meeting:

    • Board of Directors’ Meeting: December 21, 2025 at 9:30 am (Zoom only)

Adjournment: William motioned to adjourn the meeting at 11:06 am. Loren seconded. All in favor.

Minutes October 26, 2025

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, David Canterman (via Zoom), Loren Conroy, William Enoch, Charlie Baughman

  • Board members absent: None

  • Staff Present: Allison Cash, Nick Kluge

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:

  •  Add discussion of Firewise to the Finance Report

Approval of Minutes & Consent Agenda         

  •  Board of Directors’ Meeting Minutes-September 27, 2025

  • 2025 DRAFT AGM Minutes

  • September 2025 Financial Reports

  • Staff Operations Report

  • Wilson Progress Report

William motioned to approve the Consent Agenda and the September 27, 2025 Board of Directors’ Meeting Minutes. Loren seconded. All in favor.

Member Communications:

  • Jerry Crawford addressed the board to ask about the timeline for the community road repair. He also inquired about changes in the property values on the lots that we acquired from LILCO and how that might affect their sale.

    • David commented that the selling price on the lots probably won’t change, but it may make them harder to sell since the property taxes will be higher.

    • The board will contact the Assessor’s Office and appeal the valuations.

    • The board discussed potential strategies for pricing the lots when they are put on the market.

    • Nick reported that we are gathering bids for the road repairs, and we expect to start the project in 2026.

Board Reports:

  • President:

    • Conditional Use Permit-Our water treatment plant project has been approved for a Conditional Use Permit.

    • USDA Appeal-The USDA-RD denied our loan application stating that the association is in too good of financial condition. We have sent letters of appeal to the required parties.

      • As part of the USDA-RD application process, LISECC was required to inquire about commercial loans. David contacted 8-9 banks and only two were interested in working with us. The best rate that was available was a 15-year conventional loan with a rate of about 6%. The loan would be interest only and the fees ranged from ½ point-2 ½ points ($20,000-$80,000). The banks would require the loan to be billed as a special assessment.

    • DWSRF Loan-As an alternative to a commercial loan, we can apply for funding through the DOH. Currently, the DOH offers a DWSRF loan with 2.25% interest over 20 years.

    • Small Water System Management Plan (SWSMP)-In order to apply for the DWSRF loan, we must first update our SWSMP and submit it to the DOH for approval. After speaking with Wilson Engineering about the timeline, we anticipate submitting an updated SWSMP by February 2026.

    • General Manager Report-No report

  • Vice President/Planning: No report

  • Secretary/Administration: No report

  • Finance:

    • Policy Statement #7 Revision-Charlie motioned to accept the revision as presented. William seconded. All in favor.

    • Firewise-Loren has volunteered to be the new Firewise Program Coordinator. The annual renewal is due November 21. Loren is looking for members to submit any fire wising activities that they have done in the past year. More information will be sent in a newsletter and put on the website.

  • Operations/Water:

    • Charlie discussed the scope of work for the Clubhouse deck.

    • The Beach Ave. project is complete.

    • Operations staff identified and repaired a substantial leak.

    • Several members helped with pond weed removal. Nick expects that they will do more weed removal in early spring.

    • The Cabana has been winterized.

    • The Clubhouse will be winterized with water turned off in late November/early December.

Old Business: None

New Business: None

Other Business:

  • Next Meeting:

    • Board of Directors’ Meeting: November 23, 2025 at 9:30 am

  • Executive Session to discuss employee matters

    • Charlie motioned to enter Executive Session at 11:01 am to discuss employee matters. Loren seconded. All in favor.

    • William motioned to return to regular session at 11:22 am. Loren seconded. All in favor.

    • No motions were made during Executive Session.

Adjournment: William motioned to adjourn the meeting at  11:23 am. Loren seconded. All in favor.

Minutes September 27, 2025

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 4:00 pm at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, David Canterman (via Zoom), Loren Conroy, William Enoch, Charlie Baughman

  • Board members absent: None

  • Staff Present: Allison Cash, Nick Kluge (via Zoom joined at 4:23 pm)

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:

  • Add Reserve Transfer to General Manager Report

New Business:

  • Announcement of AGM Voting Results (BOD Members, Budget, Special Assessment, Bylaw Amendment, Audit)

    • Charlie Baughman & William Enoch were elected to the board.

    • The 2026 budget was approved.

    • The one-time legal fee reimbursement assessment was approved.

    • Bylaw proposal 4.5.4 was not approved. We did not meet the voter threshold for amendment requirements set forth in our bylaws, so the bylaw amendment failed.

    • The audit of the 2025 fiscal year to be performed in 2026 was approved.

  • Election of Officers

    • Voting was done by secret ballot.

      • Jim Coats was elected President.

      • William Enoch was elected Secretary.

      • Loren Conroy was elected Treasurer.

      • David Canterman was elected Vice President.

  • Assignment of Committee Chairs

    • William Enoch was appointed Administration Chair.

    • Loren Conroy was appointed Finance Chair.

    • Charlie Baughman was appointed Operations Chair and Water Chair.

    • David Canterman was appointed Planning Chair.

    • Jim Coats was appointed Marine Chair.

Approval of Minutes & Consent Agenda         

  •  Board of Directors’ Meeting Minutes-August 17, 2025

    • Loren motioned to accept the August 17, 2025 Board of Directors’ Meeting Minutes. David seconded. Jim, Loren, and David voted in favor of the motion. Charlie and William abstained.

  • Nick presented the September Operations Report.

    • William motioned to accept the September Operations Report. Loren seconded. All in favor.

  • The board reviewed the August 2025 financial reports.

    • David motioned to accept the August 2025 financial reports. Charlie seconded. All in favor.

  • The board reviewed the September Progress Report from Wilson Engineering.

    • William motioned to accept the Progress Report from Wilson Engineering. Loren seconded. All in favor.

Member Communications: None

Board Reports:

  • President: No report.

    • General Manager Report

      • We do not have enough money in our checking account for payroll and current invoices. Discussion of where the shortfall is coming from and a repayment plan that will replace the money within 24 months per RCW 64.34.384. William motioned to borrow $25,000 from reserves to meet our financial obligations. Loren seconded. All in favor.

  • Secretary: No report

  • Finance: No report

  • Administration: No report

  • Operations/Water: No report

David left the meeting at 5:21pm

New Business: None

Old Business: None

Other Business:

  • Next Meeting: .

    • Board of Directors’ Meeting: October 26, 2025 at 9:30 am

Adjournment: Charlie motioned to adjourn the meeting at 5:26 pm. William seconded. All in favor.

Annual General Meeting Minutes September 27, 2025

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ANNUAL GENERAL MEETING

subject to approval and correction at the annual general meeting on august 22, 2026

Call to Order:  by President Jim Coats at 10:01 am at the Scenic Estates Clubhouse

Board Members present: Jim Coats, Jeff Smith, Doug Cash, Loren Conroy, David Canterman (joined the meeting at 10:10 am via Zoom)

Board Members absent:  None

Staff present:  Allison Cash, Justin Swaen, Nick Kluge (via Zoom)

Voting Status:  25 members checked-in, 70 absentee ballots received. Quorum.

Welcome and Introduction: Jim Coats welcomed LISECC members and introduced the board members and staff.

Sandra Clavero made a motion to accept the September 28, 2024 Annual General Meeting minutes. Leslie Dempsey seconded. The motion passed.

Susan Baker made a motion to accept the February 23, 2025 Special Meeting of the Members minutes. Loren Conroy seconded. The motion passed.

Message from the President-Jim Coats

  • Jim summarized a few of the events of the past year including the Beach Ave. road repair, the progress on the water treatment plant replacement project, and the lawsuit related to the events on Carol Lane.

Committee Reports:

Communications/Planning-Jeff Smith

  • Jeff expressed appreciation to the community for their ongoing volunteer efforts and continued support of the board over the years.

Finance Report-Loren Conroy

  • Loren discussed the cost of the 2024 litigation and the proposed $228 special assessment. She reminded members that they can choose a 12-month payment plan for $19.00/month.

  • 2026 dues will remain $925/lot.

  • 2026 DWSRF loan fees will increase to $192 ($5.50/month increase from 2025)

Operations/Water Report-Doug Cash

  • Doug gave an overview of some of the upcoming projects for LISECC:

    • Pond weed removal scheduled for Oct. 2

    • We are seeking bids for the Clubhouse deck replacement, community road repair, and marina piling replacement.

Administration Report-David Canterman

  • Most outstanding delinquent accounts have been successfully resolved.

  • The longstanding dispute with LILCO has been settled.

    • LILCO deeded 7 lots to LISE and executed a promissory note for $100,000 payable upon the sale of one of its properties.

    • Interest on the note will begin accruing at 9% after 18 months.

    • LISE will retain Lot 1, while lots 6-11 will be listed for sale in 2026 following the implementation of deed restrictions.

Jim opened the floor for members to ask questions about the committee reports.

  • Robert Di Nello inquired about the limitations in our current bylaws that limit LISECC’s ability to recover attorney fees in legal matters.

    • Jim explained that LISECC does not currently have a bylaw that grants the right to recover attorney’s fees in legal disputes. Without a clearly defined bylaw, courts are unlikely to award fees in legal matters.

  • William Enoch asked about a contingency plan if the proposed assessment does not pass.

    • RCW 64.90.525 states that an assessment is effective unless a majority of eligible voters reject the special assessment.

  • Sandra Clavero asked the board to communicate with the membership about volunteer opportunities.

  • Loren discussed current staffing limitations and told the membership that in 2026 we have budgeted for a part-time position to help with general maintenance.

  • Leslie Dempsey commended Jeff for the e-newsletter.

Election of New Directors:

Jim opened the floor for nominations for Board Members. No nominations.

Unfinished Business: None

New Business: None

There being no further business, Blake Steel motioned to adjourn the 2025 Annual General Meeting at 11:03 am. Sandra Clavero seconded. The motion passed.

 

Allison Cash
General Manager, Lummi Island Scenic Estates

Minutes August 17, 2025

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  •  Board Members Present: Jim Coats, Jeff Smith, David Canterman, Loren Conroy, Doug Cash

  • Board members absent: None

  • Staff Present: Allison Cash, Nick Kluge (via Zoom), Justin Swaen (via Zoom)

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda: None

Approval of Minutes and Consent Agenda:    

  • Board of Directors’ Meeting Minutes-July 20, 2025

  • July 2025 Financial Reports

  • August Staff Operations Report

  • August Wilson Progress Report

Loren motioned to approve the Consent Agenda and the July 20, 2025 Board of Directors’ Meeting Minutes. Jeff seconded. All in favor.

Member Communications:

  • Lummi Island Health and Wellness Program

    • Request from the Lummi Island Health and Wellness Program to use the LISE Clubhouse for limited class offerings to make them more accessible to Scenic Estates residents. Doug motioned to allow the Lummi Island Health and Wellness Center to utilize the Clubhouse for classes,  provided a LISE member reserves the space. Jeff seconded. All in favor.

Board Reports:

  • President:

    • USDA Loan Application Update

      • We have had a series of communications this week. USDA-RD is requesting three more things from LISE, but we are nearing the end of the application process.

    • AGM Topics

      • AGM Date: Saturday, September 27, 2025, 10:00 am

      • Proposed Budget and Dues

        • 2026 annual dues will remain the same as 2025 ($925). The DWSRF loan fee will increase by $66 for the year.

      • Special Assessment

        • Jim provided background information on the need for a special assessment to replace funds withdrawn from the Reserve Account for payment of legal fees related to the Carol Lane lawsuit.

        • The proposed one-time assessment amount is $228 per lot regardless of dues relief status. Special assessments require a majority of eligible voters to reject the assessment to disapprove it. If the proposed Special Assessment is rejected by the membership, it would necessitate a dues increase of $256 in order to replace the funds withdrawn from reserves.

      • Bylaw Amendment

        • The AGM ballot will include voting to amend Article 4.5.4 of the bylaws. This proposal allows the prevailing party in a lawsuit to recover attorney’s fees and costs. Bylaw amendments require a majority vote of eligible voters to pass it. The last time this amendment was proposed, we were 14 votes short of having enough voters to approve the measure.

      • Audit

        • The board is recommending an audit for the 2025 fiscal year to be performed in 2026.

      • Approval of AGM Materials

        • Doug motioned to approve the current draft of the AGM materials provided the assessment amount is corrected on the ballot. Loren seconded. All in favor.

    • General Manager Report

      • Proposal for Addition to Rules and Regulations-Water Pressure Adequacy

        • Nick presented Article 5.4.6-Water Pressure Adequacy for the board’s consideration.

        • Currently, LISE doesn’t have a formalized policy regarding providing adequate water pressure and flow. Such a policy is important not only for protecting LISE customers, but also to protect Scenic Estates.

        • Nick is working with Wilson Engineering to complete a low-pressure area analysis.

        • Individual household booster pump systems can be installed but are intended only as a temporary solution. LISE will eventually have to create a separate boosted pressure zone for all current and future connections whose elevation does not ensure adequate pressure.

        • Resolving the pressure deficiency will benefit the entire water system as it will ensure that we do not have an increased risk of cross-contamination.

  • VP/Secretary:

    • We are looking for election committee volunteers for the AGM.

  • Finance:

    • The proposed one-time special assessment is $228 per lot with a 12-month payment plan option of $19 per month.

      • Loren motioned to have a one-time special assessment of $228 per lot to replace funds withdrawn from the Reserve Account for payment of legal fees for the Carol Lane lawsuit. Doug seconded. All in favor.

    • Doug motioned to approve the proposed 2026 Budget that maintains dues at $925 per year. Jeff seconded. All in favor.

  • Administration:

    • David contacted a delinquent member to encourage them to work with LISE before we begin foreclosure action.

    • We have another delinquent member who is facing foreclosure action but has not responded to our efforts.

  • Operations/Water:

    • Doug acknowledged the outstanding efforts of Nick and Justin in responding to the water main break on Beach Ave. They worked through the night to restore water service to the affected homeowners. Doug reminded members to sign up for the email and text message alert systems as they are our primary means of communicating with members in the event of an emergency.

    • New picnic tables are in place at the Clubhouse. Doug thanked the members for their donations.

    • Ram Construction has declined to bid on the Clubhouse deck replacement project. Doug will be reaching out to 3-4 other contractors to request bids.

    • Still waiting to hear from contractors on the dock piling replacement.

    • WRS was here for a site visit to look at the condition of the community roads and to put together a bid for community road maintenance and repair. We will need to obtain at least 3 bids.

    • We anticipate starting the weed removal in the lake in late September.

    • Loren mentioned that the 2026 budget includes funds for hiring a part-time staff member to help with maintenance projects.

New Business: None

Old Business: None

Other Business:

  • Executive Session to discuss legal issues

    • David motioned to enter Executive Session at 10:47 am to discuss legal issues. Doug seconded. All in favor.

  • The board returned to regular session at 11:18 am. During Executive Session a motion was made to proceed with foreclosure. No other motions were made.

  • Next Meetings:

    • AGM: Saturday, September 27, 2025 at 10:00 am

    • Board of Directors’ Meeting: September 27, 2025 at 4:00 pm

Adjournment: Doug motioned to adjourn the meeting at 11:19 am. Loren seconded. All in favor.

                                                   

Minutes July 20, 2025

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Board of Directors’ Meeting

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Call to Order: Jim called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  •  Board Members Present: Jim Coats, Jeff Smith, David Canterman, Loren Conroy

  • Board members absent: Doug Cash

  • Staff Present: Allison Cash, Nick Kluge

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:

  • Add Reminder of Upcoming Vote on Bylaw Amendment to President’s Report

Approval of Minutes and Consent Agenda:    

  • Board of Directors’ Meeting Minutes-June 22, 2025

  • June 2025 Financial Reports

  • Staff Operations Report

  • July 2025 Wilson Progress Report

Jeff motioned to approve the Consent Agenda and the June 22, 2025 Board of Directors’ Meeting Minutes. Loren seconded. All in favor.

Member Communications:

  • David Hamiter-Leak Forgiveness Request

    • Request to reduce water bill to typical usage following a significant leak. Jeff motioned to approve the one-time leak forgiveness request. Loren seconded. All in favor.

Board Reports:

  • President:

    • Reminder of Vote on Bylaw Amendment

      • There will be another vote to adopt bylaw amendment 4.5 Dues and assessments, Attorney’s Fees and Costs at the upcoming AGM. The amendment is worded to enable the substantially prevailing party in a lawsuit to be awarded attorney’s fees and costs. Although this amendment received overwhelming support during voting at the February 2025 Special Meeting, we did not receive enough votes to meet the threshold required.

    • Dam Emergency Action Plan (EAP)

      • Comprehensive plan that has been reviewed by LISECC, Whatcom County Emergency Services, and Department of Ecology Dam Safety Office. The EAP is available on the LISECC website.

    • USDA Loan

      • No new updates.

    • Interim Construction Loan

      • Upon approval for the USDA Loan, we will have to secure an interim construction loan to fund the project until construction is complete.

    • General Manager Report

      • 2024 Draft Audit has been received. It is a favorable audit with no significant difficulties in performing or completing the audit.

  • VP/Secretary

    • Jeff reiterated that voting for the bylaw amendment at the upcoming AGM is critical.

  • Finance

    • Loren stated that the 2026 Draft Budget is nearly complete and as it stands right now, there will be no dues increase for 2026.

    • The 2025 AGM Ballot will include voting on a proposed assessment for $225/lot to cover the legal fees incurred because of the incidents on Carol Lane.

    • DWSRF Loan Fees will increase to $192 (from $126) in 2026.

  • Administration

    • No report

  • Operations/Water:

    • Nick provided an update on completed and upcoming Operations projects.

      • Docks have all been deployed

      • Beach Ave. reconstruction project is underway

      • We have had a site visit from WRS pertaining to community road repairs/general maintenance; nothing emergent

      • Discussion of electronic delivery of Consumer Confidence Report in 2026

      • We are continuing to work with the Department of Ecology to identify and decommission the unused water line going through Holiday Lake Dam.

      • Nick and Justin are working on resolving a low-pressure problem on Dogwood.

      • There is a leak near the intersection of Beach Ave/Cedar Ave. The leak is under the road and will require opening the roadway.

      • The installation of fish cages on swim lake outfeed is scheduled for this year.

New Business:

  • Following last month’s board meeting, we received 6 picnic table donations from members. Jim thanked the members for their generous support. Discussion of what to do with the old picnic tables.

  • Ron Hertel addressed the board to obtain permission to hire an arborist, at his expense, to limb some trees on LISECC owned Tract D. The limbing would help reduce the wind-sail effect that happens during high wind events and would reduce the chance of the trees falling on his house. David motioned to allow using an arborist to thin the limbs on Tract D as proposed. Jeff seconded. All in favor.

Old Business:

  • LISECC is looking for candidates for the 2 board positions that will be open at the next AGM. Anyone interested in volunteering should submit their interest to Allison by August 17, 2025.

Other Business:

  • Next Meeting:

    • Board of Directors’ Meeting August 17, 2025 at 9:30 am

Adjournment: Jeff motioned to adjourn the meeting at 10:46 am. Loren seconded. All in favor.

Minutes June 22, 2025

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, Jeff Smith, David Canterman, Loren Conroy, Doug Cash  

  • Board members absent: None

  • Staff Present: Allison Cash, Nick Kluge, Justin Swaen

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:

  • Add AGM Discussion under VP/Secretary Report

  • Add Dock Updates to Operations Report

Approval of Minutes and Consent Agenda:    

  • Board of Directors’ Meeting Minutes-May 18, 2025

  • May 2025 Financial Reports

  • June 2025 Wilson Progress Report

Loren motioned to approve the Consent Agenda and the May 18, 2025 Board of Directors’ Meeting Minutes. Jeff seconded. All in favor.

Member Communications:

  • Capella Cole-Mann-Leak Forgiveness Request

    • Request to reduce water bill to typical usage following a significant leak in March. Doug motioned to approve the one-time leak forgiveness request. Jeff seconded. All in favor.

  • Louise Weber-Leak Forgiveness Request

    • Doug motioned to approve the one-time leak forgiveness request. David seconded. All in favor.

  • Randy Bennett-Preliminary Review of Building/Septic Design for Bound Lot Application

    • The member provided a county approved septic design for the board to review and comment on.

  • Grant Bowery-Inquiry to purchase Lots 9-11, Division 10

    • The lots are not currently for sale, but the board will announce it to the membership when they are.

Board Reports:

  • President:

    • Jim called Jason Reyna to inquire about the status of LISECC’s USDA-RD loan application. Jason is on vacation until June 23.

    • General Manager’s Report

      • The geologist has completed their field work for the updated stormwater report.

  • VP/Secretary

    • 2025 AGM

      • Jeff motioned to schedule the 2025 AGM for the fourth Saturday in September (September 27, 2025) at 10:00 am. Doug seconded. All in favor.

        • Two board positions will be open. Anyone interested in serving should contact the Business Office.

        • We are looking for volunteers to serve on the Election Committee.

        • The Bylaw revision regarding the responsibility for attorney’s fees and costs will appear on the AGM ballot.

  • Finance

    • There is the potential for a Special Assessment to cover the legal fees that were incurred as a result of the lawsuit regarding the activities on Carol Lane.

    • 2026 draft budget will be presented at the July BOD meeting.

  • Administration

    • Jepsen Engineering completed the surveys for lots 6-11.

  • Operations/Water:

    • The docks are expected to be deployed this afternoon.

    • Doug requested bids from Ram Construction and Sexton Construction for the Clubhouse deck repair. He still needs to contact a third contractor for a bid.

New Business:

  • Members have sought permission to paint lines for a pickleball court near the Cabana.

    • The members will be directed to speak to the Operations staff and present their idea.

  • Doug brought up the idea of replacing the wooden picnic tables at the Clubhouse with new plastic folding picnic tables from Costco.  We need 6 tables and they are about $269/each online. During discussion, the Dempseys, David Canterman and Laurie Hawkins, and John Tolomei and Carrie Garde offered to donate 1 picnic table each. If other members would like to donate, they should contact the Business Office.

Old Business: None

Other Business:

  • Next Meeting:

    • Board of Directors’ Meeting July 20, 2025 at 9:30 am

Adjournment: Doug motioned to adjourn the meeting at 10:13am. Jeff seconded. All in favor.

Minutes May 18, 2025

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 9:32 am at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, Jeff Smith, David Canterman, Loren Conroy  

  • Board members absent: Doug Cash

  • Staff Present: Allison Cash, Justin Swaen, Nick Kluge (joined after the meeting was called to order)

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:

  • Add May 2025 Wilson Progress Report to the Consent Agenda

Approval of Minutes and Consent Agenda:    

  • Board of Directors’ Meeting Minutes-April 27, 2025

  • April 2025 Financial Reports

  • Staff Operations Report

  • May 2025 Wilson Progress Report

Loren motioned to approve the Consent Agenda and the April 27, 2025 Board of Directors’ Meeting Minutes. Jeff seconded. All in favor.

Member Communications:

  • Leslie Dempsey announced that she has procured a “new to the Clubhouse” range and will work with staff to get it delivered and installed. Leslie also stated that she would like to see a social event at the Clubhouse soon.

Board Reports:

  • President:

    • Whatcom County Council Meeting

      • Jim and Jeff attended the Whatcom County Council meeting on May 12, 2025 to advocate for the Beach Ave. road repair project. While the Beach Ave. road repair project sems to be on track, the primary take away from the meeting was that the council is looking to significantly raise the ferry rates as soon as possible.

    • General Manager Report

      • Reserve Study on site meeting will be on Monday, May 19, 2025 at 10:00am.

      • Reserve Transfer

        • In June 2024, the board authorized $4,500 to be transferred from Reserves for the engineering of the reservoir gangway.  The cost of engineering has since exceeded the original estimate of $4,500 by an amount of $2,502.25. Loren motioned to transfer $2,502.25 from Reserves to pay for Kingworks Invoice #24108-02. David seconded. All in favor.

      • NW Technology Quote for Network Equipment-Loren motioned to accept the quote for the network upgrades in the amount of $2,020.42 Jeff seconded. All in favor.

      • LISECC Siren Testing and Text Alerts

        • There was a glitch with the text alerts, but James Southard was able to get it resolved and the text alerts should resume in time for the next siren test on May 19, 2025.

        • Allison would like to identify who is responsible for the siren testing each month to ensure that is happening as scheduled.

      • We received our 2025-2026 insurance renewal premium in the amount of $41,115.05. This is an increase of about $5,500 from last year due to exposure changes and rate changes.

      • Lien Warning/Water Shut-Off Notices-David motioned to file the liens and proceed with water shut-offs per our policies. Loren seconded. All in favor.

      • Wilson Engineering is nearing completion of our updated Stormwater Report. However, before it can be finalized, the geologist must conduct a site visit to evaluate the proposal to disperse the stormwater. Wilson estimates that this will cost about $5,000.

  • VP/Secretary

    • The Whatcom County Council will vote on funding the Beach Ave. road repairs on May 27, 2025.

  • Finance-No report

  • Administration

    • David spoke with Angie Dixon about marketing and selling the recently acquired lots 6-11 in Division 10. Additionally, David contacted Jepsen & Associates about conducting a survey of the lots. Jepsen provided a quote for $2,915 to establish the corners of the lots. Loren motioned to approve an amount not to exceed $2,915 for Jepsen and Associates to survey lots 6-11, once we fully own them, for the purpose of marketing and selling the lots. Jeff seconded. All in favor.

  • Operations/Water:

    • Nick reviewed upcoming Operations projects including:

      • Finalizing engineering for the reservoir gangway & resubmitting for County permitting

      • Obtaining bids for community road repairs

      • Relocate a water meter service connection, install a new water service connection, and replacing/adding new sample stations

      • Dock repairs are nearing completion and we anticipate the docks being launched in the near future.

New Business: None

Old Business: None

Other Business:

  • Next Meeting:

    • Board of Directors’ Meeting June 22, 2025 at 9:30 am

Adjournment: David motioned to adjourn the meeting at 10:55 am. Loren seconded. All in favor.

Minutes April 27, 2025

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 9:31am at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, Jeff Smith, Loren Conroy, David Canterman (via Zoom)

  • Board members absent: Doug Cash

  • Staff Present: Allison Cash, Nick Kluge (joined after meeting was called to order), Justin Swaen (joined after meeting was called to order)

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda: None

Approval of Minutes and Consent Agenda:    

  • Board of Directors’ Meeting Minutes-March 23, 2025

  • March 2025 Financial Reports

  • Staff Operations Report

  • Wilson Progress Report April 2025

Jeff motioned to approve the Consent Agenda and the March 23, 2025 Board of Directors’ Meeting Minutes. Loren seconded. All in favor.

Member Communications: None

Board Reports:

  • President:

    • The repairs to the dock are scheduled to be completed by July 4. The other docks need to be inspected and a few minor repairs need to be made before they are launched.

    • Our loan application for the new water treatment plant is still being processed. The required Cultural Resources Study is scheduled to be completed after dry dock.

    • General Manager Report

      • Reserve Study Meeting

        • We had a virtual meeting with the reserve study team and there will be an on-site visit on May 19.

  • VP/Secretary

    • Jeff issued a reminder that during dry dock, the fire danger has been raised to high.

  • Finance

    • Loren hopes to have a draft 2026 budget available in June.

  • Administration

    • Update on Foreclosures

      • LISE has reached a settlement with LILCO in lieu of foreclosure. As part of the agreement, Lots 1 and 6-11 in Division 10 will be deeded to LISE. There was an easement across lots 6-11, which will be extinguished. Instead, a 60’ easement on Lot 11 has been agreed to. Additionally, the judgment of $100,000 is still in place.

  • Operations/Water: No report

New Business: None

Old Business: None

Other Business:

  • Next Meeting:

    • Board of Directors’ Meeting May 18, 2025 at 9:30am

Adjournment: Jeff motioned to adjourn the meeting at 9:58 am. Loren seconded. All in favor.

Minutes March 23, 2025

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 9:30am at the Scenic Estates Clubhouse.

  •  Board Members Present: Jim Coats, Jeff Smith, Doug Cash, Loren Conroy, David Canterman (via Zoom)

  • Board members absent: None

  • Staff Present: Allison Cash & Nick Kluge

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda: None

Approval of Minutes and Consent Agenda:    

  •  Special Meeting of the Membership Minutes-February 23, 2025

  • Board of Directors’ Meeting Minutes-February 23, 2025

  • Special Meeting of the Board of Directors-March 14, 2025

  • February 2025 Financial Reports

  • Staff Operations Report

  • Wilson Progress Report February 2025

Doug motioned to approve the Consent Agenda, the February 23, 2025 Special Meeting DRAFT Minutes, February 23, 2025 BOD Meeting Minutes & March 14, 2025 Special BOD Meeting Minutes. Jeff seconded. All in favor.

Member Communications:

  • Jerry Crawford addressed the board to ask about the water adjudication process and to clarify whether members need to fill anything out. The board clarified that members connected to the LISECC water system do not need to respond to the summons or file a claim.

  • Sandra Clavero spoke to the board to acknowledge their efforts in getting additional bids for the dock repair.

  • Cathie Cousineau asked for more information about the lake rake. Nick responded that the order has been placed, but the equipment has not been delivered yet. She also discussed the abandoned trailer across the street from her house.

Board Reports:

  • President:

    • Water Adjudication

      • Jim gave a brief history of water adjudication.

      • LISECC is a group A water supplier. LISECC will submit the adjudication claim on behalf of the membership. LISE has been told that no individual water users connected to the LISECC water system will have to respond.

    • WUCIOA-Washington Uniform Common Interest Ownership Act

      • On January 1, 2028 all common ownership associations must adopt WUCIOA, including LISECC.

    • LICA All-Call

      • Lummi Island Community Association is urgently seeking volunteers to serve on their board. They have 3 open positions to fill. Board meetings are once a month and are approximately 1 hour long.

    • Clark Circle

      • Whatcom County is requiring a firetruck turnaround on Clark Circle before they will grant any building permits for owners on that road.

      • We contacted our attorney to get clarification about LISECC’s financial responsibility for the road improvements. Jim read the response from our attorney aloud. The letter states that Clark Circle is a private easement as designated on the face of the Plat. It traverses Lots 1, 2, 3, 4 and 5 of Division 6. It was not constructed at dedication and isn’t a “public” roadway. The plat dedicates to each lot owner an equal and undivided interest in all roads; it does not provide an equal and undivided interest in the private easements for a road or driveway. Further, our attorney states that the intent is that the Association takes care of all roads in which every owner has an undivided interest- i.e. they share equally in the construction, maintenance and repair. This easement only benefits Lots 1-5 and is only owned by Lots 1-5. As such, in LISECC’s attorney’s opinion, any improvement that the Association undertakes would be at the cost of the owners of Lots 1-5.

    • General Manager Report

      • Revision to Policy Statement #4

        • After consultation with staff, Allison presented a revision to Policy #4 which eliminates the provision that members can rent the backhoe with an operator at the current professional rate. Jeff motioned to adopt Policy Statement #4 as revised. Doug seconded. All in favor.

      • Update on Water Treatment Plant Permitting

        • Whatcom County issued a Notice of Additional Requirements that must be met before they will issue the building permit for the new water treatment plant. One of those requirements included a turnaround at the building site for emergency vehicles. However, after further discussion, the county offered to waive the turnaround requirement if we could provide a letter from the Lummi Island Fire District stating the existing and proposed road conditions on Dogwood Terrace are adequate to navigate and respond in an emergency. After meeting with Chief Lish to address the county’s request, he indicated that he would like to see a fire hydrant installed that could draw from one of the water tanks if necessary. (Chief Lish emphasized that Holiday Lake would still be the preferred water source.) We have presented the idea to our engineer, and he is working on incorporating it into our plans. 

  • VP/Secretary

    • Jeff reiterated that LISECC water users do not have to submit a claim for the water adjudication.

    • LISECC is still looking for a volunteer to take on the Firewise coordinator position for our community.

  • Finance-No report

  • Administration

    • We are moving toward a resolution with one of our court cases.

  • Operations/Water

    • Bids for the Clubhouse deck and marina pilings need to be gathered.

New Business: None

Old Business: None

Other Business:

  • Next Meeting:

    • Board of Directors’ Meeting April 27, 2025 at 9:30am

Adjournment: Doug motioned to adjourn the meeting at 10:37am. Jeff seconded. All in favor.

Minutes February 23, 2025

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 1:00pm at the Scenic Estates Clubhouse.

  •  Board Members Present: Jim Coats, Jeff Smith, Doug Cash, Loren Conroy, David Canterman (via Zoom)

  • Board members absent: None

  • Staff Present: Allison Cash & Nick Kluge (joined after call to order)

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:

  • Add Executive Session to discuss legal matters

Approval of Minutes and Consent Agenda:    

  • Board of Directors’ Meeting Minutes-January 26, 2025

  • January 2025 Financial Reports

  • Staff Operations Report

  • Wilson Progress Report February 2025

Doug motioned to approve the Consent Agenda and the January 26, 2025 BOD Meeting Minutes. Jeff seconded. All in favor.

Member Communications:

  • Tommy Hester addressed the board to request a response to his petition for dues relief.

  • Sandra Clavero addressed the board to express her concern about proceeding with the dock repair without getting three bids as required in Policy 14.

  • Cathie Cousineau spoke to her concern about not getting three bids for the dock repair.

  • Doug Lilyroth echoed Sandra and Cathie’s sentiment.

Doug Cash responded to the member concerns. He acknowledged that going forward we will get the required number of bids. In this case, we will send out bid requests to at least two other companies to get their prices and timelines for the repair.

Board Reports:

  • President:

    • Voting Results of the Proposed Bylaw Amendment

      • 114 ballots were received: 110 in favor of the amendment and 4 against.  We did not meet the threshold for amendment requirements set forth in our bylaws, so the amendment was not approved.

    • Update on USDA-Rural Development Loan Application

      • For the time being, our funding source is still in place they are moving forward with processing our application.

    • Update on Whatcom County Building Permits

      • Whatcom County Planning and Building gave us a Notice of Additional Requirements (NOAR)

        • After several communications, the county has reconsidered their original requirements and are now requiring that Dogwood Terrace be widened to 12’, the entrance to the proposed structure must be 20’ wide; and they will waive the requirement for the turnaround if we can provide a letter from the Fire District stating that the existing and proposed road conditions are adequate to navigate and respond in an emergency.

    • General Manager Report

      • Employee Credit Card for Justin

        • Doug motioned to add Justin Swaen as a signer on the WECU Business credit card. Jeff seconded. All in favor.

    • As a private citizen (not a board member), David has reached out to some members and discussed the idea of creating access from Berry Way to Clark Circle.

  • VP/Secretary

    • In light of the results of today’s vote, the bylaw amendment will be included on the 2025 AGM ballot.

  • Finance

    • No report

  • Administration

    • Update on Wolfe Defamation Suit

      • On April 4 at 1:30pm our motion for summary judgment will be heard in Whatcom County Superior Court.

    • Update on LILCO Lawsuit

      • On April 11 the Washington State Court of Appeals will be reviewing our case regarding the judgement we received.

  • Operations/Water

    • No report

New Business:

  • Possible Alternative to Clark Circle Turnaround-Discussed during President’s report.

Old Business: None

Other Business:

  • Next Meeting:

    • Board of Directors’ Meeting March 23, 2025 at 9:30am

  • Doug motioned to enter Executive Session at 1:51 pm to discuss legal matters. Loren seconded. All in favor.

  • David Canterman left the meeting at 2:23 pm.

  • The board returned to regular session at 2:23 pm. No motions were made during Executive Session.

Adjournment: Doug motioned to adjourn the meeting at 2:24 pm. Jeff seconded. All in favor.

Special Meeting of the Membership February 23, 2025

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SPECIAL MEETING OF THE MEMBERSHIP

Call to Order:  by President Jim Coats at 9:30 am at the Scenic Estates Clubhouse

Board Members present: Jim Coats, Jeff Smith, Doug Cash, Loren Conroy, David Canterman (via Zoom)

Board Members absent:  None

Staff present:  Allison Cash

Voting Status:  9 members checked-in, 101 absentee ballots received, and 4 proxies received. Quorum.

Welcome and Introduction: Jim introduced himself and the other board members and staff. Jim explained that the purpose of the Special Meeting is to vote on the bylaw amendment that was proposed by the LISECC Board of Directors.

Jeff read the text of the proposed bylaw amendment 4.5.4-Attorneys’ Fees and Costs.

Jim opened the floor for discussion. There was none.

Mark Sexton motioned to call for the question. Danit Fried seconded. All in favor.

There being no further business, the meeting was adjourned at 9:38am.

 Allison Cash
General Manager, Lummi Island Scenic Estates

Minutes March 14, 2025

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Special Meeting of the Board of Directors

Call to Order: Jim called the special meeting to order at 6:00 pm via Zoom.

  •  Board Members Present: Jim Coats, Jeff Smith, Doug Cash, David Canterman, and Loren Conroy

  • Board members absent: None

  • Staff Present: Allison Cash

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:

  • None

New Business:

  • Dock Repair

    • Insurance Coverage

      • There is an exclusion in our policy that insurance will not pay for a loss due to stranding or grounding.

    • Bid Discussion and Comparison

      • In addition to the bid from Chris Immer and Duncan McLane, we have gathered additional bids for the dock repair.

        • Blue Star Welding declined to offer a bid as they did not have the scheduling availability to complete the project.

        • A1 Marine submitted a bid for $54,726.40 (includes tax, delivery and installation). This includes an 8’x30’ wood frame float on HDPE pipe flotation with grated surface.

        • Mantle Industries provided a bid for $36,000 (bid did not specify that it included tax, delivery or installation). This is for a 30’x7’9” rectangular tube design.

        • If we do not galvanize the pontoons, the bid from Duncan and Chris would be reduced to about $34,000.

          • Discussion of alternatives to galvanizing the pontoons-zinc thermal spraying or zinc paint.

    • Doug motioned to continue with Duncan McLane and Chris Immer sans galvanizing or zinc overspray for $34,000. David seconded. All in favor.

Adjournment: Jeff motioned to adjourn at 6:27 pm. Doug seconded. All in favor.

Minutes January 26, 2025

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  •  Board Members Present: Jim Coats, Jeff Smith, Doug Cash, Loren Conroy, David Canterman (via Zoom)

  • Board members absent: None

  • Staff Present: Allison Cash, Nick Kluge

Voting Status: All board members present are in good standing.  Quorum.          

Changes to the Agenda:

  • Add discussion of Lake Rake to Operations Report

Approval of Minutes and Consent Agenda:              

  • Board of Directors’ Meeting Minutes-December 29, 2024

  • Special Meeting of the Board of Directors Minutes-January 6, 2025 & January 16, 2025

  • December 2024 Financial Reports

  • Staff Operations Report

  • Wilson Progress Report December 2024

Loren motioned to approve the Consent Agenda and the December 29, 2024, January 6, 2025 & January 16, 2025 BOD Meeting Minutes. Doug seconded. All in favor.

Member Communications:

  • Dan Thane addressed the board to seek clarification on mailing deadlines for the Special Meeting of the Members.

  • Tommy Hester addressed the board to speak about his frustration regarding the lack of progress on Clark Circle. He urged the board to make the project a priority.

Board Reports:

  • President:

    • Discussion of Bylaw Amendment

      • Jim read the text of the proposed bylaw amendment 4.5.4.1.

      • Jim opened the floor for members to speak.

        • Michael Wardell spoke to oppose the bylaw proposal. He expressed his concern that the bylaw proposal has ambiguous language, and it does not necessarily raise the liability factor.

        • Mitch Nimon spoke to oppose the bylaw proposal. He would like the board to seek resolutions that do not involve litigation.

        • Cathy Cousineau addressed the board to discuss her concerns about the inconsistency throughout the amendment with regard to the phrase “attorneys’ fees and costs” . She also addressed her concern about using the phrase “Special Assessment”. Special Assessment has a negative connotation and is associated with a fee charged to all members, which is not the intent of the bylaw amendment.  

          • RCW 64.90.285(9) allows changes to an amendment to correct an inconsistency, or a scrivener’s error, or clarify an ambiguity.

          • Discussion of adopting the following proposed corrections upon passage of the amendment:

            • 1. For consistency, use the phrase “Attorneys’ fees and costs” throughout.

            • 2.     Fix the scrivener’s error in the second line-“amount” should read “account”.

            • 3.     For clarity, the 2 instances of “Special Assessment against the member’s lot(s)” will be changed to “an assessment against the non-prevailing member’s lot(s)”

        • John Koleda expressed his concern about whether this amendment may bring more problems forward.

      • There was a general discussion of the background leading to the necessity of this bylaw amendment.

    • General Manager Report

      • Lien Warning & Water Shut-Off Notice

        • David motioned to proceed with the water shut off and lien filing if the members do not bring their account current by the date on the notices. Doug seconded. All in favor.

      • QuickBooks ACH Fee Changes

        • On February 13, 2025 QuickBooks will increase their fees for processing ACH Bank Transfers/E-Checks (1% with a cap of $15.)

        • LISECC will charge the same fee to members who use this payment method.

      • Employee Evaluations

        • Board members and Allison will coordinate on completing evaluations.

  • Operations/Water

    • Marina Dock Bid

      • Duncan McLane and Chris Immer provided a bid not to exceed $48,100 to replace the damaged dock.

      • Loren motioned to proceed with the bid from Duncan McLane and Chris Immer for replacement of the damaged dock for an amount not to exceed $48,100. Doug seconded. Discussion followed. All in favor.

    • Discussion of weed mitigation in the lake. There is a lake rake that we can purchase for $7,000-8,000.

      • Doug motioned not to exceed $8,000 for the purchase of a pond rake, winch and anchor to mitigate the weeds in the swim lake. Loren seconded. All in favor.

    • Clark Circle Update

      • Doug recently walked Clark Circle with the project manager from Ram Construction. After reviewing the plans and the site visit, the early estimate is that it will cost $275,000 to bring the road into compliance.

      • Discussion followed about alternative ideas to bring the cost down.

  • Administration

    • One member has withdrawn his appeal regarding foreclosure.

    • Our attorney is waiting for the Court of Appeals to schedule a hearing for a foreclosure proceeding with another member.

  • VP/Secretary:

    • Looking for volunteers for the Election Committee to help count votes for the February Special Meeting of the Membership.

    • LISECC has another court hearing on January 31 and is encouraging members to attend in person or on Zoom.

  • Finance:

    • Loren reviewed the financial reports and noted that 2024 legal expenses were much more expensive than anticipated.

    • Loren reviewed the 2024 Reserve Study with regard to replacing the damaged dock. Under the component list for dock work/repair, we have a replacement cost estimate of $80,000.

New Business: None

Old Business: None

Other Business:

  • Next Meetings:

    • Special Meeting of the Membership February 23, 2025 at 9:30am

    • Board of Directors’ Meeting February 23, 2025 at 1:00pm

Adjournment: Doug motioned to adjourn the meeting at 11:40 am. Loren seconded. All in favor.

Minutes January 16, 2025

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Special Meeting of the BOARD OF DIRECTORs

Call to Order: Jim called the special meeting to order at 6:00 pm via Zoom.

  •  Board Members Present: Jim Coats, Jeff Smith, Doug Cash, David Canterman, and Loren Conroy (joined after call to order)

  • Board members absent: None

  • Staff Present by Special Invitation: Allison Cash

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:

  • None

New Business:

  • The purpose of the meeting is to enter Executive Session to discuss legal matters.

  • Jeff motioned to enter Executive Session at 6:02pm to discuss legal matters. Doug seconded. All in favor. 6:02 pm

  • The board returned to regular session at 6:51 pm.

  • A motion was made and passed during Executive Session that LISECC and Mr. Nimon have come to a mutually agreed resolution of their claims and look forward to moving on for the good of the community.

Adjournment: Doug motioned to adjourn at 6:52pm. Jeff seconded. All in favor.

Minutes January 6, 2025

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Special Meeting of the BOARD OF DIRECTORs

Call to Order: Jim called the special meeting to order at 7:00 pm via Zoom.

  •  Board Members Present: Jim Coats, Jeff Smith, Doug Cash, Loren Conroy and David Canterman

  • Board members absent: None

  • Staff Present by Special Invitation: Allison Cash

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:

  • None

New Business:

  • Discussion of reimbursing David Canterman $600 for legal fees paid to Dannon Traxler for work done for LISECC.  Doug motioned to approve the reimbursement of $600 to David Canterman. Loren seconded. All in favor.

  • Doug motioned to enter Executive Session at 7:05 pm to discuss legal issues. Loren seconded. All in favor.

  • Returned to regular session at 7:40pm. During Executive Session the Board of Directors called for a Special Meeting of the Members to be held on Sunday, February 23, 2025 at 9:30am.

  • During Executive Session the following motion was made:
    Doug motioned to propose a new bylaw (Article 4.5.4.) that will entitle LISE to recover costs and reasonable attorney’s fees if we are the substantially prevailing party as determined by a court of law. Jeff seconded. All in favor.

 Adjournment: Doug motioned to adjourn at 7:41 pm. Jeff seconded. All in favor.