Minutes June 22, 2025

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, Jeff Smith, David Canterman, Loren Conroy, Doug Cash  

  • Board members absent: None

  • Staff Present: Allison Cash, Nick Kluge, Justin Swaen

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:

  • Add AGM Discussion under VP/Secretary Report

  • Add Dock Updates to Operations Report

Approval of Minutes and Consent Agenda:    

  • Board of Directors’ Meeting Minutes-May 18, 2025

  • May 2025 Financial Reports

  • June 2025 Wilson Progress Report

Loren motioned to approve the Consent Agenda and the May 18, 2025 Board of Directors’ Meeting Minutes. Jeff seconded. All in favor.

Member Communications:

  • Capella Cole-Mann-Leak Forgiveness Request

    • Request to reduce water bill to typical usage following a significant leak in March. Doug motioned to approve the one-time leak forgiveness request. Jeff seconded. All in favor.

  • Louise Weber-Leak Forgiveness Request

    • Doug motioned to approve the one-time leak forgiveness request. David seconded. All in favor.

  • Randy Bennett-Preliminary Review of Building/Septic Design for Bound Lot Application

    • The member provided a county approved septic design for the board to review and comment on.

  • Grant Bowery-Inquiry to purchase Lots 9-11, Division 10

    • The lots are not currently for sale, but the board will announce it to the membership when they are.

Board Reports:

  • President:

    • Jim called Jason Reyna to inquire about the status of LISECC’s USDA-RD loan application. Jason is on vacation until June 23.

    • General Manager’s Report

      • The geologist has completed their field work for the updated stormwater report.

  • VP/Secretary

    • 2025 AGM

      • Jeff motioned to schedule the 2025 AGM for the fourth Saturday in September (September 27, 2025) at 10:00 am. Doug seconded. All in favor.

        • Two board positions will be open. Anyone interested in serving should contact the Business Office.

        • We are looking for volunteers to serve on the Election Committee.

        • The Bylaw revision regarding the responsibility for attorney’s fees and costs will appear on the AGM ballot.

  • Finance

    • There is the potential for a Special Assessment to cover the legal fees that were incurred as a result of the lawsuit regarding the activities on Carol Lane.

    • 2026 draft budget will be presented at the July BOD meeting.

  • Administration

    • Jepsen Engineering completed the surveys for lots 6-11.

  • Operations/Water:

    • The docks are expected to be deployed this afternoon.

    • Doug requested bids from Ram Construction and Sexton Construction for the Clubhouse deck repair. He still needs to contact a third contractor for a bid.

New Business:

  • Members have sought permission to paint lines for a pickleball court near the Cabana.

    • The members will be directed to speak to the Operations staff and present their idea.

  • Doug brought up the idea of replacing the wooden picnic tables at the Clubhouse with new plastic folding picnic tables from Costco.  We need 6 tables and they are about $269/each online. During discussion, the Dempseys, David Canterman and Laurie Hawkins, and John Tolomei and Carrie Garde offered to donate 1 picnic table each. If other members would like to donate, they should contact the Business Office.

Old Business: None

Other Business:

  • Next Meeting:

    • Board of Directors’ Meeting July 20, 2025 at 9:30 am

Adjournment: Doug motioned to adjourn the meeting at 10:13am. Jeff seconded. All in favor.