Minutes July 20, 2025

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Board of Directors’ Meeting

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Call to Order: Jim called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  •  Board Members Present: Jim Coats, Jeff Smith, David Canterman, Loren Conroy

  • Board members absent: Doug Cash

  • Staff Present: Allison Cash, Nick Kluge

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:

  • Add Reminder of Upcoming Vote on Bylaw Amendment to President’s Report

Approval of Minutes and Consent Agenda:    

  • Board of Directors’ Meeting Minutes-June 22, 2025

  • June 2025 Financial Reports

  • Staff Operations Report

  • July 2025 Wilson Progress Report

Jeff motioned to approve the Consent Agenda and the June 22, 2025 Board of Directors’ Meeting Minutes. Loren seconded. All in favor.

Member Communications:

  • David Hamiter-Leak Forgiveness Request

    • Request to reduce water bill to typical usage following a significant leak. Jeff motioned to approve the one-time leak forgiveness request. Loren seconded. All in favor.

Board Reports:

  • President:

    • Reminder of Vote on Bylaw Amendment

      • There will be another vote to adopt bylaw amendment 4.5 Dues and assessments, Attorney’s Fees and Costs at the upcoming AGM. The amendment is worded to enable the substantially prevailing party in a lawsuit to be awarded attorney’s fees and costs. Although this amendment received overwhelming support during voting at the February 2025 Special Meeting, we did not receive enough votes to meet the threshold required.

    • Dam Emergency Action Plan (EAP)

      • Comprehensive plan that has been reviewed by LISECC, Whatcom County Emergency Services, and Department of Ecology Dam Safety Office. The EAP is available on the LISECC website.

    • USDA Loan

      • No new updates.

    • Interim Construction Loan

      • Upon approval for the USDA Loan, we will have to secure an interim construction loan to fund the project until construction is complete.

    • General Manager Report

      • 2024 Draft Audit has been received. It is a favorable audit with no significant difficulties in performing or completing the audit.

  • VP/Secretary

    • Jeff reiterated that voting for the bylaw amendment at the upcoming AGM is critical.

  • Finance

    • Loren stated that the 2026 Draft Budget is nearly complete and as it stands right now, there will be no dues increase for 2026.

    • The 2025 AGM Ballot will include voting on a proposed assessment for $225/lot to cover the legal fees incurred because of the incidents on Carol Lane.

    • DWSRF Loan Fees will increase to $192 (from $126) in 2026.

  • Administration

    • No report

  • Operations/Water:

    • Nick provided an update on completed and upcoming Operations projects.

      • Docks have all been deployed

      • Beach Ave. reconstruction project is underway

      • We have had a site visit from WRS pertaining to community road repairs/general maintenance; nothing emergent

      • Discussion of electronic delivery of Consumer Confidence Report in 2026

      • We are continuing to work with the Department of Ecology to identify and decommission the unused water line going through Holiday Lake Dam.

      • Nick and Justin are working on resolving a low-pressure problem on Dogwood.

      • There is a leak near the intersection of Beach Ave/Cedar Ave. The leak is under the road and will require opening the roadway.

      • The installation of fish cages on swim lake outfeed is scheduled for this year.

New Business:

  • Following last month’s board meeting, we received 6 picnic table donations from members. Jim thanked the members for their generous support. Discussion of what to do with the old picnic tables.

  • Ron Hertel addressed the board to obtain permission to hire an arborist, at his expense, to limb some trees on LISECC owned Tract D. The limbing would help reduce the wind-sail effect that happens during high wind events and would reduce the chance of the trees falling on his house. David motioned to allow using an arborist to thin the limbs on Tract D as proposed. Jeff seconded. All in favor.

Old Business:

  • LISECC is looking for candidates for the 2 board positions that will be open at the next AGM. Anyone interested in volunteering should submit their interest to Allison by August 17, 2025.

Other Business:

  • Next Meeting:

    • Board of Directors’ Meeting August 17, 2025 at 9:30 am

Adjournment: Jeff motioned to adjourn the meeting at 10:46 am. Loren seconded. All in favor.