Minutes March 23, 2025

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 9:30am at the Scenic Estates Clubhouse.

  •  Board Members Present: Jim Coats, Jeff Smith, Doug Cash, Loren Conroy, David Canterman (via Zoom)

  • Board members absent: None

  • Staff Present: Allison Cash & Nick Kluge

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda: None

Approval of Minutes and Consent Agenda:    

  •  Special Meeting of the Membership Minutes-February 23, 2025

  • Board of Directors’ Meeting Minutes-February 23, 2025

  • Special Meeting of the Board of Directors-March 14, 2025

  • February 2025 Financial Reports

  • Staff Operations Report

  • Wilson Progress Report February 2025

Doug motioned to approve the Consent Agenda, the February 23, 2025 Special Meeting DRAFT Minutes, February 23, 2025 BOD Meeting Minutes & March 14, 2025 Special BOD Meeting Minutes. Jeff seconded. All in favor.

Member Communications:

  • Jerry Crawford addressed the board to ask about the water adjudication process and to clarify whether members need to fill anything out. The board clarified that members connected to the LISECC water system do not need to respond to the summons or file a claim.

  • Sandra Clavero spoke to the board to acknowledge their efforts in getting additional bids for the dock repair.

  • Cathie Cousineau asked for more information about the lake rake. Nick responded that the order has been placed, but the equipment has not been delivered yet. She also discussed the abandoned trailer across the street from her house.

Board Reports:

  • President:

    • Water Adjudication

      • Jim gave a brief history of water adjudication.

      • LISECC is a group A water supplier. LISECC will submit the adjudication claim on behalf of the membership. LISE has been told that no individual water users connected to the LISECC water system will have to respond.

    • WUCIOA-Washington Uniform Common Interest Ownership Act

      • On January 1, 2028 all common ownership associations must adopt WUCIOA, including LISECC.

    • LICA All-Call

      • Lummi Island Community Association is urgently seeking volunteers to serve on their board. They have 3 open positions to fill. Board meetings are once a month and are approximately 1 hour long.

    • Clark Circle

      • Whatcom County is requiring a firetruck turnaround on Clark Circle before they will grant any building permits for owners on that road.

      • We contacted our attorney to get clarification about LISECC’s financial responsibility for the road improvements. Jim read the response from our attorney aloud. The letter states that Clark Circle is a private easement as designated on the face of the Plat. It traverses Lots 1, 2, 3, 4 and 5 of Division 6. It was not constructed at dedication and isn’t a “public” roadway. The plat dedicates to each lot owner an equal and undivided interest in all roads; it does not provide an equal and undivided interest in the private easements for a road or driveway. Further, our attorney states that the intent is that the Association takes care of all roads in which every owner has an undivided interest- i.e. they share equally in the construction, maintenance and repair. This easement only benefits Lots 1-5 and is only owned by Lots 1-5. As such, in LISECC’s attorney’s opinion, any improvement that the Association undertakes would be at the cost of the owners of Lots 1-5.

    • General Manager Report

      • Revision to Policy Statement #4

        • After consultation with staff, Allison presented a revision to Policy #4 which eliminates the provision that members can rent the backhoe with an operator at the current professional rate. Jeff motioned to adopt Policy Statement #4 as revised. Doug seconded. All in favor.

      • Update on Water Treatment Plant Permitting

        • Whatcom County issued a Notice of Additional Requirements that must be met before they will issue the building permit for the new water treatment plant. One of those requirements included a turnaround at the building site for emergency vehicles. However, after further discussion, the county offered to waive the turnaround requirement if we could provide a letter from the Lummi Island Fire District stating the existing and proposed road conditions on Dogwood Terrace are adequate to navigate and respond in an emergency. After meeting with Chief Lish to address the county’s request, he indicated that he would like to see a fire hydrant installed that could draw from one of the water tanks if necessary. (Chief Lish emphasized that Holiday Lake would still be the preferred water source.) We have presented the idea to our engineer, and he is working on incorporating it into our plans. 

  • VP/Secretary

    • Jeff reiterated that LISECC water users do not have to submit a claim for the water adjudication.

    • LISECC is still looking for a volunteer to take on the Firewise coordinator position for our community.

  • Finance-No report

  • Administration

    • We are moving toward a resolution with one of our court cases.

  • Operations/Water

    • Bids for the Clubhouse deck and marina pilings need to be gathered.

New Business: None

Old Business: None

Other Business:

  • Next Meeting:

    • Board of Directors’ Meeting April 27, 2025 at 9:30am

Adjournment: Doug motioned to adjourn the meeting at 10:37am. Jeff seconded. All in favor.