Minutes July 19, 2020

/

Board of Directors’ Meeting

Call to Order: Doug Cash called the meeting to order at 9:31am via Zoom Video Conferencing.

  • Board Members Present: Jeff Smith, Doug Cash, Ben Twigg, William Enoch, Sharleen Peitsch-Tyerman

  • Board members absent: None

  • Staff Present: Kevin Southworth, Isaac Colgan, Allison Cash

Voting Status: All board members present are in good standing. Quorum.         

Changes to the Agenda: None

Approval of Minutes: 

  • William motioned to approve the Board of Directors’ Meeting Minutes from June 14, 2020. Ben seconded. Motion passed.

Member Communications:

  • Request for LISE funding for Island Dr. Switchbacks Wildfire Safety Plan.  The goal of the project is to reduce potential wildfire fuel at this location as this is the only evacuation route for about 50 LISE residents.  The estimated cost is $4,500 and so far, members have pledged $775 toward the project.  Discussion of the pros and cons of LISE sponsoring this project.  William motioned to approve expenditure of $3,600 for the Firewise project.  Ben seconded.  Discussion followed.  William amended his motion to approve $3,500 for the Firewise project.  Sharleen seconded. Passed.

  • Second Firewise Chipping Day will take place on July 27th.

Reports:

  • President:

    • Since Whatcom County is currently in Phase 2 of the “Safe Start” program, our attorney has recommended postponing the 2020 AGM until a later date.  Discussion of conducting voting for board members, budget and audit exclusively by mail in ballot.  William motioned to approve the materials to be distributed for the AGM and conduct mail in voting for the AGM on the standard date.  Ben seconded.  Discussion followed.  William amended the motion to add the following changes to the ballot:

      • Making a notation that the AGM is mail in only due to Covid-19. 

      • Ballots must be postmarked on or before August 22. 

      Motion passed.

  • Finance:

    • Review of 2021 Draft Budget.  Ben proposed increasing the Grounds and Roads Maintenance budget item to $5,000, raising the budget for legal fees to $10,000 and making a $55,000 Annual Reserve Contribution.  Sharleen motioned to approve the budget as amended.  William seconded. Passed.

  • Operations/Water:

    • Discussion of creating County Code Enforcement Reporting Policy pending Cross Connection Control Program.  Cross Connection Control Program is scheduled to be implemented in 2022.  The Operators are looking for a policy to address cross connection concerns until such a time as the program is in place. 

    • LISE Boat Purchase proposal.  Motion made at June 2020 BOD Meeting to approve purchase up to $5,000.  Proposal is within that budget, so staff should proceed.

    • Discussion of lake management consultant and algaecide treatment of reservoir.  Staff is hoping to have a proposal soon.

  • Communications/Planning:

    • Newsletter went out last week.  Jeff would like to contribute to the letter going out with AGM packet.

  • Administration: 

    • No report

Old Business: None

New Business: None

Other Business:

  • Next BOD Meeting: August 30, 2020 at 9:30 am via Zoom

  • Adjournment: 11:07am

Click here to see a table of the action items to be completed by board members as of July 19, 2020.