Minutes September 27, 2020

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Board of Directors’ Meeting

Call to Order: Doug Cash called the meeting to order at 9:33am via Zoom Video Conferencing.

  • Board Members Present: Jeff Smith, Doug Cash, Ben Twigg, Jim Coats, William Enoch

  • Board members absent: None

  • Staff Present: Kevin Southworth, Isaac Colgan, Allison Cash

Voting Status: All board members present are in good standing. Quorum.         

Changes to the Agenda:

  • Add discussion of Wilson Engineering contracts to New Business:

    • Pilot testing not to exceed  $24,435

    • Water System Capacity Analysis not to exceed $18,850

Approval of Minutes: 

  • Jim motioned to approve the Board of Directors’ Meeting Minutes from August 30, 2020. Ben seconded. Passed.

Member Communications:

  • Account 30092 & 30093 submitted letter 8/30/2020 re: suggestions for the docks and marina.  Doug recommended that the Boat Committee should discuss the points of the letter and come up with a formal proposal to submit to the board .  Jim was appointed to chair the Boat Committee. 

Reports:

  • President: No report

  • Finance: No report

  • Operations/Water

    • William reviewed the Operations report.

    • Bill Taylor was welcomed to the meeting to discuss the results of the vertical profiling of the reservoir.  The purpose of profiling the reservoir is to look at the stratification of the lake and begin to analyze the seasonal patterns.  This information can inform the engineering design of the treatment plant and the water supply engineering and planning going forward. 

    • The board previously approved a $3,500 expenditure for an algae sensor, but it is more accurate to measure chlorophyll-a in the lab, so the sensor was not purchased.   

  • Communications/Planning:

    • Jeff asked that board members submit agenda items 5-7 days before upcoming board meetings. 

    • Discussion of the importance of bringing the membership into the conversation about the treatment plant upgrades/replacement.

  • Administration: No report

Old Business:

  • Discussion of discrepancies of lot maps vs billable lots and whether 10101 and Division 1 Block 1 Tract A should be paying two sets of dues.  The board will send a letter to the new owners clarifying that they intend to charge dues on Tract A beginning in 2021.

New Business:

  • Discussion of Water System Capacity Analysis proposal.  The board agreed to postpone the decision on Water System Capacity Analysis for discussion at October BOD Meeting.

  • Discussion of the necessity of pilot testing as required by our Formal Compliance Agreement with the DOH.  William motioned to approve the Wilson Engineering contract for pilot testing in the amount not to exceed $24,435 with the concomitant transfer from Reserves.  Ben seconded.  Passed.

  • The board will review Wilson’s Tech Memo further in October.

Other Business:

  • Next BOD Meeting: October 18, 2020 at 9:30 am via Zoom.

Adjournment: 11:15am

Click here to see a table of the action items to be completed by board members as of September 27, 2020.