Minutes September 12, 2021

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Board of Directors’ Meeting

Call to Order: Ben Twigg called the meeting to order at 9:30 am via Zoom Video Conferencing.

  • Board Members Present: Jeff Smith, Ben Twigg, Jim Coats, William Enoch

  • Board members absent: None

  • Staff Present: Kevin Southworth, Isaac Colgan, Allison Cash

Voting Status: All board members present are in good standing. Quorum.         

Changes to the Agenda:

  • Add Board Officers under Vice-President’s Report

  • Add 2022 Budget Plan under Finance Report

  • Add AGM (date/format/packet) under Old Business

  • Add Executive Session to discuss legal matter

Approval of Minutes: 

  • William motioned to approve the Board of Directors’ Meeting Minutes from August 15, 2021. Jeff seconded.  Passed.

  • William motioned to approve the Board of Directors’ Meeting Minutes from August 19, 2021. Jeff seconded.  Passed.

Member Communications: None

Reports:

  • Vice-President:

    • Jeff motioned to accept Doug Cash’s resignation following the end of his two-year term.  William seconded.  Passed.  (See attached letter.)  The board thanked Doug for his 9 years of service and expressed appreciation for his dedication to the community.

    • Ben Twigg will continue as Acting President until the 2021 AGM when new officers are elected.

    • Drinking Water Pre-Construction Loan- Jim motioned that the amount stated in the Pre-Construction Loan Application of $405,960 is accurate and the board recognizes it as so.  William seconded.  Passed.

  • Finance:

    • 2022 Budget-Ben stated that he expects to have a draft for board approval by next week.

  • Operations/Water:

    • Dock removal scheduled for October 11, 2021.

  • Communications/Planning:

    • No report.

  • Administration:

    • Codified Penalties-Discussion of rule enforcement and levying fines or penalties as a means of disciplinary action.  Possibly add advisory questions for the membership to weigh in on at the AGM.

    • Septic Systems-Review of draft of new article 5.4.5-Onsite Septic Systems.  Jim to revise and resubmit to the board.

Old Business:

  • Clark Circle Proposal from Freeland Engineering-We have received the drawing from Freeland Engineering.  It has been sent to Tom Kennedy for initial cost estimates.

  • AGM (Date/format/packet)-2021 AGM voting will be conducted by mail in ballot due to Covid-19 precautions.  Ballots and AGM materials are scheduled to be mailed to the membership by Oct. 1 and must be returned on or before Oct. 22, 2021.  Voting results will be announced at the BOD meeting on October 30 at 10am.

New Business: None

Other Business:

  • Next BOD Meeting: October 30, 2021 at 10:00am

  • The board went into Executive session at 11:23am to discuss legal matters.  Back in session at 11:54am.  No formal action was taken during Executive Session.  William motioned that to protect the Lummi Island Scenic Estates Community Club financial interests regarding the two parcels that are currently under tax foreclosure, the board has decided to direct its attorney to proceed with whatever actions are required to either foreclose the property and avoid the tax sale or negotiate with the current owner for relief of the lien in exchange for the deed to the parcels.  The motion was amended to add the addresses of the parcels: 1225 Jamison St.  and 1139 Berry Way.  Jim seconded.  Passed.

Adjournment: 11:57am

Click here to see a table of the action items to be completed by board members as of September 12, 2021.

From: Doug Cash 
Date: Sun, Aug 15, 2021 at 6:21 PM
Subject: Letter of resignation.
To: LISE BOARD <board@lisecc.com>



Dear Fellow Board Members,

 

I am submitting my letter of resignation. It has been a fulfilling endeavor, being able to serve my community for 9 years, 3 of which were as president. I did my best to make sound decisions and to use good judgement. I do admit there were some errors in both of those categories through the years, for without which, I could not have learned to better myself. I've had the pleasure of serving with a number of different boards over the years. I'm happy and grateful to say that this board has been the best. Thank you for your continued service to this community. Please know that I'm a phone call or email away, I just might not answer as fast as I have in the past. 

 

Sincerely,

your friend and "Ex"- board member.

 

Doug Cash