Minutes January 25, 2026

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, Loren Conroy (via Zoom), William Enoch, Charlie Baughman, David Canterman (via Zoom)

  • Board members absent: None

  • Staff Present: Allison Cash, Nick Kluge, Justin Swaen (joined via Zoom at 9:35 am)

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda: None

 Approval of Minutes & Consent Agenda         

  • Board of Directors’ Meeting Minutes-December 21, 2025

  • December 2025 Financial Reports

  • Staff Operations Report

  • January 2026 Wilson Progress Report

William motioned to approve the Consent Agenda and the December 21, 2025 Board of Directors’ Meeting Minutes. Charlie seconded. All in favor.

Member Communications:

  • Jerry Crawford shared the following suggestions for the Operations Committee:

    • Develop liability form for volunteers

    • Replace rotten balustrades around the lake

    • Install new signage around the lake

    • Paint and stain the Clubhouse deck and railings

Board Reports:

  • President:

    • SWSMP Tasks

      • Wilson Engineering has provided a list of tasks for staff and board members to complete for the SWSMP submission.

    • SWSMP Contract Amendment

      • William motioned to authorize Allison Cash to sign the contract amendment with Wilson Engineering for additional SWSMP tasks. Charlie seconded. All in favor.

    • General Manager: No report

  • Vice President/Planning: No report

  • Secretary/Administration: No report

  • Finance:

    • Loren’s priority is working on the 6-year budget for the SWSMP.

  • Operations/Water:

    • Nick reviewed the Operations Report.

      • We have been within compliance with turbidity since mid-December, but numbers remain higher than usual. Jar testing has not produced any definitive solutions.

      • Justin got his Cross-Connection Control Specialist Certificate.

      • Nick has been spending a lot of time updating the Operations and Maintenance Plan for the SWSMP.

      • Discussion of mechanical issues with the LISECC work truck and the need to begin looking for a new vehicle.

      • Discussion of system leakage vs customer leakage.

Old Business: None

New Business: None

Other Business:

  • Next Meeting:

    • Board of Directors’ Meeting: February 22, 2026 at 9:30 am

  • Executive Session to Discuss Legal Matters

    • Charlie motioned to enter Executive Session at 10:22 to discuss legal matters. William seconded. All in favor.

    • The board returned to regular session 10:58 am. No motions were made during Executive Session.

Adjournment: Charlie motioned to adjourn the meeting at 10:59am. Loren seconded. All in favor.