Records retention policy
Meeting minutes and financials (checks, invoices, etc.) will be kept indefinitely or as determined by a majority vote of the Board.
Other records, letters, receipts, notices, etc. are to be kept for a period of 7 years in the corresponding property file. Clubhouse rental requests will be discarded after one year.
Property deeds will be kept for the current property owner. In the event a property is sold, deed from previous owner will be discarded after a period of 7 years.
Documents relating to any legal action shall be kept for a period of 7 years from the last date of the most recent correspondence and will only then be discarded upon a majority vote of the Board.
Effective 20 April 2008.
Approved by the Board of Directors in regular session 20 April 2008, William Boulton, President.