Minutes May 19, 2019

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Board of Directors’ Meeting

Call to Order: Paul Dempsey called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  • Board members present: Paul Dempsey, Jeff Smith, Sharleen Peitsch-Tyerman, Ben Twigg

  • Board members absent: Doug Cash

  • Staff Present: Kevin Southworth, Isaac Colgan, Allison Cash

Voting Status: All board members present are in good standing. Quorum.

Changes to the Agenda:  None

Approval of Minutes: Board of Directors’ Meeting Minutes from April 28, 2019 approved.

Member Communications:

  • Clubhouse Erosion Observations by Jeremy Wolf, Vice President of GeoTest Services.  The short term risk to the clubhouse foundation is that intense storms and wave action could erode the soil and the bedrock and damage the embankment.  Also, the root systems of the trees on the corner are significantly undermined and the trees should be removed.  Discussion of possible solutions, both long and short term, including applying for an emergency repair classification (risk of failure in three year time frame) and the potential of designating the clubhouse as a historic building.

Reports:

  • President:

    • Legal Status-no new reports.

  • Finance:

    • Review of 2020 draft budget.  Based on draft, 2020 dues will remain the same ($725.00)

  • Operations/Water:

    • Review of Chris Immer’s proposal for the replacement of the small docks.  Ben motioned to transfer up to $45,000 from Reserves for the replacement of both small docks.  Jeff seconded.  Passed.

  • Communications/Planning:

    • Newsletter went out last week and we now have 92 subscribers.

  • Administration:

    • Discussion of action plan for Governing Documents going forward.

Old Business:

  • Discussion of marina beach access and canine rules.  Ideas include permit tags, brochure with rules, pet waste bag dispenser and depository, and LISECC sign indicating dog area.  Possibly bring the issue to the community at the AGM so that members can take a more active role in the enforcement of the rules and clean up. 

New Business:

  • Payment Plan Request for account 30075.  Ben motioned to counterpropose new payment schedule to member based on revised plan. Sharleen second.  Passed.

Other Business:

  • Next BOD meeting: June 23,2019 at 9:30am.

  • Executive Session at 11:16 am.  Back in session at 11:46am.  Minor budget changes were made in executive session, however, current draft proposal will keep the dues at $725.

Adjournment: 11:49am

Click here to see a table of the action items as of May 19, 2019 to be completed by board members.