Minutes June 23, 2019

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Board of Directors’ Meeting

Call to Order: Paul Dempsey called the meeting to order at 9:301 am at the Scenic Estates Clubhouse.

  • Board members present: Paul Dempsey, Jeff Smith, Doug Cash, Ben Twigg

  • Board members absent: Sharleen Peitsch-Tyerman

  • Staff Present: Kevin Southworth, Isaac Colgan, Allison Cash

Voting Status: All board members present are in good standing. Quorum.

Changes to the Agenda:  None

Approval of Minutes: Ben motioned to approve the Board of Directors’ Meeting Minutes from May 19, 2019. Jeff seconded.  Doug abstained.  Passed.

Member Communications:

  • Letter to LISE about road easement for Lot 3 in Division 6-Board recommended that the member have a professional survey of the property done to establish where the property lines exist.  The county is the authority on the boundaries of properties and their easements, not Scenic Estates.

  • Letter to LISE about Marina Dog Policy-Ben will draft response to member and discussion will be tabled until the July BOD Meeting.

  • Isaac Colgan announced that a DNR representative is available to speak at the 2019 AGM about Firewise.  Doug made a motion to add a brief presentation by a DNR representative to the AGM agenda.  Ben seconded.  Passed.

  • Carol McKinney requested $100 on behalf of the social committee to buy platters and serving utensils for use at the clubhouse.  Doug motioned to approve payment of $100.00 to the social committee for the purchase of supplies for the clubhouse.  Jeff seconded.  Passed.  Carol also asked that the fireplace screen be replaced.  Doug will coordinate with staff to get it replaced..

Reports:

  • President:

    • Legal Status-no new reports.

  • Finance:

    • Draft 2020 budget needs to be cross-referenced with Reserve Study before being finalized by the board.  Ben will have a final draft ready for approval by the next board meeting.

    • Doug motioned to increase the Operations credit card limit to $5,000.00.  Ben seconded.  Passed.

  • Operations/Water:

    • Some materials for constructing new small docks have been purchased, however, other materials are on order and will be here in 7 weeks.  It is expected that the new small docks will be ready for the 2020 season.

    • Consumer Confidence Report is available on the website and was mailed to all members.

    • Discussion of purchasing a new backhoe.Operations staff will continue to research options and present findings in the next couple of months

  • Communications/Planning:

    • Newsletter went out earlier this week and Jeff will begin compiling a newsletter for the AGM packet.

Old Business:

  • Staff recommendations for LISE marina beach access and canine rules tabled until July 2019 board meeting.  Doug stressed the importance of not placing additional enforcement and cleanup responsibilities on staff.

New Business:

  • Water Disconnection and Lien Notices-Doug motioned to move forward with water shut-offs per our policies.  Ben seconded.  Passed.

  • Paul Dempsey resigned from the board effective at the end of the June 23, 2019 Board of Directors’ Meeting.

Other Business:

  • Next BOD Meeting: July 21, 2019 at 9:30 am     

  • Executive Session at 10:22 am to discuss resignation.  Back in session at 10:57.  No action taken.

Adjournment: 10:57am

Click here to see a table of the action items to be completed by board members as of June 23, 2019.