Minutes November 23, 2025

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, David Canterman (via Zoom), Loren Conroy, William Enoch, Charlie Baughman (via Zoom)

  • Board members absent: None

  • Staff Present: Allison Cash, Nick Kluge, Justin Swaen (via Zoom)

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:

  • Add Changing Bank Signers to General Manager’s Report

  • Vote to Dedicate Lot 1, Division 10 to LISECC

Approval of Minutes & Consent Agenda         

  • Board of Directors’ Meeting Minutes-October 26, 2025

  • October 2025 Financial Reports

  • Staff Operations Report

  • Wilson Progress Report

William motioned to approve the Consent Agenda and the October 26, 2025 Board of Directors’ Meeting Minutes. Loren seconded. All in favor.

Member Communications:

  • Lisa Critchlow-Letter to Board

    • Jim read Lisa’s letter aloud.

      • Discussion of rationale for invoicing assessments to every lot regardless of dues relief status. Article 4.5.1.2 of our Bylaws and Policy Statement #7 state that dues relief for bound lots applies only to dues, not special assessments.

      • Discussion of the drainage issue along Cedar Ave.

      • Allison and Jim will draft a response to address the Lisa’s concerns.

  • Margaret Sauder-Letter to Board

    • Jim read Margaret’s letter aloud.

Board Reports:

  • President:

    • USDA Appeal

      • Our loan application was denied by the USDA. We appealed the decision, but our letter to the National Division was returned due to the government shutdown. Once the government re-opened, the letter was resent.

      • We are also working on seeking financing through the DOH and private lenders.

    • General Manager Report

      • Bank Signers

        • Loren motioned to remove Jeff Smith from all of our financial accounts and add William Enoch as signer. David seconded. All in favor.

      • Section 5.11 Facilities Assistant

        • Allison presented a job description for the new part-time hire for the board to review.

  • Vice President/Planning: No report

  • Finance:

    • Loren motioned to move forward with the process of incorporating Lot 1, Division 10 into LISECC community owned property. William seconded. All in favor.

      • LISECC appealed to the Board of Equalization regarding the property valuations on the 7 lots we acquired from LILCO.

    • Loren submitted our annual renewal for Firewise and thanked the members who submitted responses for the renewal.

    • Discussion of some of the upcoming projects for Firewise/Disaster Preparedness and the need for committee members.

    • Discussion of current water rates.

  • Secretary/Administration: No report

  • Operations/Water:

    • Decommissioning of old raw water line

      • We are scheduling a site visit with Ram Construction.

    • Justin has been performing required maintenance on our vehicles.

    • Nick and Loren attended a disaster response and evacuation plan meeting.

    • We will be receiving a Treatment Technique Violation from the DOH due to turbidity. A letter will be sent to LISECC water users with more information.

      • We are performing jar testing and working with the Department of Health to find a potential solution.

      • Turbidity is a measurement of the cloudiness of water. There are no health risks associated with turbidity itself, but turbidity can be an analog to potential harmful bacteriological components or contaminants in the water. Staff are taking all necessary precautions to ensure that LISECC water remains safe to drink.

    • The swim lake level has been lowered for the winter.

Old Business: None

New Business: None

Other Business:

  • Next Meeting:

    • Board of Directors’ Meeting: December 21, 2025 at 9:30 am (Zoom only)

Adjournment: William motioned to adjourn the meeting at 11:06 am. Loren seconded. All in favor.