Minutes October 26, 2025

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Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, David Canterman (via Zoom), Loren Conroy, William Enoch, Charlie Baughman

  • Board members absent: None

  • Staff Present: Allison Cash, Nick Kluge

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:

  •  Add discussion of Firewise to the Finance Report

Approval of Minutes & Consent Agenda         

  •  Board of Directors’ Meeting Minutes-September 27, 2025

  • 2025 DRAFT AGM Minutes

  • September 2025 Financial Reports

  • Staff Operations Report

  • Wilson Progress Report

William motioned to approve the Consent Agenda and the September 27, 2025 Board of Directors’ Meeting Minutes. Loren seconded. All in favor.

Member Communications:

  • Jerry Crawford addressed the board to ask about the timeline for the community road repair. He also inquired about changes in the property values on the lots that we acquired from LILCO and how that might affect their sale.

    • David commented that the selling price on the lots probably won’t change, but it may make them harder to sell since the property taxes will be higher.

    • The board will contact the Assessor’s Office and appeal the valuations.

    • The board discussed potential strategies for pricing the lots when they are put on the market.

    • Nick reported that we are gathering bids for the road repairs, and we expect to start the project in 2026.

Board Reports:

  • President:

    • Conditional Use Permit-Our water treatment plant project has been approved for a Conditional Use Permit.

    • USDA Appeal-The USDA-RD denied our loan application stating that the association is in too good of financial condition. We have sent letters of appeal to the required parties.

      • As part of the USDA-RD application process, LISECC was required to inquire about commercial loans. David contacted 8-9 banks and only two were interested in working with us. The best rate that was available was a 15-year conventional loan with a rate of about 6%. The loan would be interest only and the fees ranged from ½ point-2 ½ points ($20,000-$80,000). The banks would require the loan to be billed as a special assessment.

    • DWSRF Loan-As an alternative to a commercial loan, we can apply for funding through the DOH. Currently, the DOH offers a DWSRF loan with 2.25% interest over 20 years.

    • Small Water System Management Plan (SWSMP)-In order to apply for the DWSRF loan, we must first update our SWSMP and submit it to the DOH for approval. After speaking with Wilson Engineering about the timeline, we anticipate submitting an updated SWSMP by February 2026.

    • General Manager Report-No report

  • Vice President/Planning: No report

  • Secretary/Administration: No report

  • Finance:

    • Policy Statement #7 Revision-Charlie motioned to accept the revision as presented. William seconded. All in favor.

    • Firewise-Loren has volunteered to be the new Firewise Program Coordinator. The annual renewal is due November 21. Loren is looking for members to submit any fire wising activities that they have done in the past year. More information will be sent in a newsletter and put on the website.

  • Operations/Water:

    • Charlie discussed the scope of work for the Clubhouse deck.

    • The Beach Ave. project is complete.

    • Operations staff identified and repaired a substantial leak.

    • Several members helped with pond weed removal. Nick expects that they will do more weed removal in early spring.

    • The Cabana has been winterized.

    • The Clubhouse will be winterized with water turned off in late November/early December.

Old Business: None

New Business: None

Other Business:

  • Next Meeting:

    • Board of Directors’ Meeting: November 23, 2025 at 9:30 am

  • Executive Session to discuss employee matters

    • Charlie motioned to enter Executive Session at 11:01 am to discuss employee matters. Loren seconded. All in favor.

    • William motioned to return to regular session at 11:22 am. Loren seconded. All in favor.

    • No motions were made during Executive Session.

Adjournment: William motioned to adjourn the meeting at  11:23 am. Loren seconded. All in favor.