Minutes September 27, 2025

/

Board of Directors’ Meeting

Call to Order: Jim called the meeting to order at 4:00 pm at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, David Canterman (via Zoom), Loren Conroy, William Enoch, Charlie Baughman

  • Board members absent: None

  • Staff Present: Allison Cash, Nick Kluge (via Zoom joined at 4:23 pm)

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:

  • Add Reserve Transfer to General Manager Report

New Business:

  • Announcement of AGM Voting Results (BOD Members, Budget, Special Assessment, Bylaw Amendment, Audit)

    • Charlie Baughman & William Enoch were elected to the board.

    • The 2026 budget was approved.

    • The one-time legal fee reimbursement assessment was approved.

    • Bylaw proposal 4.5.4 was not approved. We did not meet the voter threshold for amendment requirements set forth in our bylaws, so the bylaw amendment failed.

    • The audit of the 2025 fiscal year to be performed in 2026 was approved.

  • Election of Officers

    • Voting was done by secret ballot.

      • Jim Coats was elected President.

      • William Enoch was elected Secretary.

      • Loren Conroy was elected Treasurer.

      • David Canterman was elected Vice President.

  • Assignment of Committee Chairs

    • William Enoch was appointed Administration Chair.

    • Loren Conroy was appointed Finance Chair.

    • Charlie Baughman was appointed Operations Chair and Water Chair.

    • David Canterman was appointed Planning Chair.

    • Jim Coats was appointed Marine Chair.

Approval of Minutes & Consent Agenda         

  •  Board of Directors’ Meeting Minutes-August 17, 2025

    • Loren motioned to accept the August 17, 2025 Board of Directors’ Meeting Minutes. David seconded. Jim, Loren, and David voted in favor of the motion. Charlie and William abstained.

  • Nick presented the September Operations Report.

    • William motioned to accept the September Operations Report. Loren seconded. All in favor.

  • The board reviewed the August 2025 financial reports.

    • David motioned to accept the August 2025 financial reports. Charlie seconded. All in favor.

  • The board reviewed the September Progress Report from Wilson Engineering.

    • William motioned to accept the Progress Report from Wilson Engineering. Loren seconded. All in favor.

Member Communications: None

Board Reports:

  • President: No report.

    • General Manager Report

      • We do not have enough money in our checking account for payroll and current invoices. Discussion of where the shortfall is coming from and a repayment plan that will replace the money within 24 months per RCW 64.34.384. William motioned to borrow $25,000 from reserves to meet our financial obligations. Loren seconded. All in favor.

  • Secretary: No report

  • Finance: No report

  • Administration: No report

  • Operations/Water: No report

David left the meeting at 5:21pm

New Business: None

Old Business: None

Other Business:

  • Next Meeting: .

    • Board of Directors’ Meeting: October 26, 2025 at 9:30 am

Adjournment: Charlie motioned to adjourn the meeting at 5:26 pm. William seconded. All in favor.