Annual General Meeting Minutes September 27, 2025

/

ANNUAL GENERAL MEETING

subject to approval and correction at the annual general meeting on august 22, 2026

Call to Order:  by President Jim Coats at 10:01 am at the Scenic Estates Clubhouse

Board Members present: Jim Coats, Jeff Smith, Doug Cash, Loren Conroy, David Canterman (joined the meeting at 10:10 am via Zoom)

Board Members absent:  None

Staff present:  Allison Cash, Justin Swaen, Nick Kluge (via Zoom)

Voting Status:  25 members checked-in, 70 absentee ballots received. Quorum.

Welcome and Introduction: Jim Coats welcomed LISECC members and introduced the board members and staff.

Sandra Clavero made a motion to accept the September 28, 2024 Annual General Meeting minutes. Leslie Dempsey seconded. The motion passed.

Susan Baker made a motion to accept the February 23, 2025 Special Meeting of the Members minutes. Loren Conroy seconded. The motion passed.

Message from the President-Jim Coats

  • Jim summarized a few of the events of the past year including the Beach Ave. road repair, the progress on the water treatment plant replacement project, and the lawsuit related to the events on Carol Lane.

Committee Reports:

Communications/Planning-Jeff Smith

  • Jeff expressed appreciation to the community for their ongoing volunteer efforts and continued support of the board over the years.

Finance Report-Loren Conroy

  • Loren discussed the cost of the 2024 litigation and the proposed $228 special assessment. She reminded members that they can choose a 12-month payment plan for $19.00/month.

  • 2026 dues will remain $925/lot.

  • 2026 DWSRF loan fees will increase to $192 ($5.50/month increase from 2025)

Operations/Water Report-Doug Cash

  • Doug gave an overview of some of the upcoming projects for LISECC:

    • Pond weed removal scheduled for Oct. 2

    • We are seeking bids for the Clubhouse deck replacement, community road repair, and marina piling replacement.

Administration Report-David Canterman

  • Most outstanding delinquent accounts have been successfully resolved.

  • The longstanding dispute with LILCO has been settled.

    • LILCO deeded 7 lots to LISE and executed a promissory note for $100,000 payable upon the sale of one of its properties.

    • Interest on the note will begin accruing at 9% after 18 months.

    • LISE will retain Lot 1, while lots 6-11 will be listed for sale in 2026 following the implementation of deed restrictions.

Jim opened the floor for members to ask questions about the committee reports.

  • Robert Di Nello inquired about the limitations in our current bylaws that limit LISECC’s ability to recover attorney fees in legal matters.

    • Jim explained that LISECC does not currently have a bylaw that grants the right to recover attorney’s fees in legal disputes. Without a clearly defined bylaw, courts are unlikely to award fees in legal matters.

  • William Enoch asked about a contingency plan if the proposed assessment does not pass.

    • RCW 64.90.525 states that an assessment is effective unless a majority of eligible voters reject the special assessment.

  • Sandra Clavero asked the board to communicate with the membership about volunteer opportunities.

  • Loren discussed current staffing limitations and told the membership that in 2026 we have budgeted for a part-time position to help with general maintenance.

  • Leslie Dempsey commended Jeff for the e-newsletter.

Election of New Directors:

Jim opened the floor for nominations for Board Members. No nominations.

Unfinished Business: None

New Business: None

There being no further business, Blake Steel motioned to adjourn the 2025 Annual General Meeting at 11:03 am. Sandra Clavero seconded. The motion passed.

 

Allison Cash
General Manager, Lummi Island Scenic Estates