Minutes September 20, 2026

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Board of Directors’ Meeting

Starting with Call to Order
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Call to Order: Jim called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, Charlie Baughman, David Canterman, James Southard

  • Board members absent: Loren Conroy

  • Staff Present: Allison Cash

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda: None

Approval of Minutes & Consent Agenda         

  • Board of Directors’ Meeting Minutes-August 23, 2026

  • August 2026 Financial Reports

  • Staff Operations Report

  • September 2026 Wilson Progress Report

James motioned to approve the August 23, 2026 Board of Directors’ Meeting Minutes and the Consent Agenda. Charlie seconded. All in favor.

Member Communications:

  • Letter from Craig Miller: Complaint Regarding Property Conditions

    • Jim read the letter aloud. Because the trash and debris have not encroached on the adjoining property, the board has limited authority to act. However, the board agreed to explore ways to assist the member through community support. Charlie will contact the island’s two churches to request assistance.

    • Jim will draft a response to Craig.

Board Reports:

  • President:

    • USDA/DWSRF Loan Updates

      • No new updates on USDA loan.

      • We hope to resubmit SWSMP this week to DOH.

    • Bylaw Amendment: Prevailing Party

      • Discussion of the importance of voting to amend Article 4.5.4 of the bylaws. The proposal allows the prevailing party in a lawsuit to recover attorneys’ fees and costs.

    • General Manager Report

      • Proposed Changes to Policy Statement #4 & Rules & Regulations Section 5.2

        • Charlie motioned to accept the proposed changes to Policy
          Statement #4. David seconded. All in favor.

        • James motioned to accept the addition of 5.2.1.19. to Rules & Regulations Section 5.2. Charlie seconded. All in favor.

      • Approval of 2026 AGM Materials

        • James moved to approve the AGM Notice as presented. Charlie seconded. All in favor.

        • James motioned to approve the 2026 AGM Agenda. Charlie seconded. All in favor.

        • James motioned to approve the 2026 AGM Ballot as presented. Charlie seconded. All in favor.

        • David motioned to approve the President’s letter and Bylaw Amendment for inclusion in the AGM mailing. Charlie seconded. All in favor.

        • James motioned to approve the 2026 AGM Newsletter. Charlie seconded. All in favor.

      • Election Committee

        • LISE is looking for 6-8 volunteers to serve on the Election Committee for the AGM. If anyone is available to help on Friday, October 23 and/or Saturday, October 24, please contact Allison in the Business Office.

  • Vice President/Planning:

    • The board discussed the advantages and disadvantages of selling the six lots acquired through foreclosure versus retaining and dedicating them for community use.

    • David motioned to retain Lots 6-11, Division 10 and dedicate them to LISECC. Charlie seconded. All in favor.

  • Secretary/Administration:

    • Member Call/Text Tree (re: Prevailing Party Amendment)

      • James reminded members to reach out to neighbors and remind them to vote in favor of the bylaw amendment.

    • Mobile Text Alerts

      • James proposed including additional informational messaging in the mobile text alerts. After discussion, the board consensus was that the mobile text alerts should only be used for emergency alerts, as they are now.

  • Finance:

    • 2027 Proposed Budget

      • Proposed 2027 annual dues will increase by $100, while annual DWSRF loan fees will decrease by $12, resulting in a net monthly increase of $7.33.

      • David motioned to accept the 2027 Proposed Budget. Charlie seconded. All in favor.

  • Operations/Water:

    • Discussion of Modified Engineering for Clubhouse Deck. Kingworks has provided a preliminary plan eliminating the cumbersome beam and replacing it with a diagonal strut and tension strut.

      • Charlie motioned to proceed with the feasibility phase as presented by Kingworks Engineering in an amount not to exceed $2,000. David seconded. All in favor.

Old Business: None

New Business: None

Other Business:

  • Next Meeting: October 24, 2026 at 4:00pm

  • Executive Session to discuss Legal Issues

    • James motioned to enter Executive Session at 11:12 am to discuss legal issues. Charlie seconded. All in favor.

    • Back in regular session 11:28 am.

    • During Executive Session a motion was made to begin foreclosure proceedings on a property within LISECC.

Adjournment: James motioned to adjourn the meeting at 11:29 am. Charlie seconded. All in favor.