Minutes August 23, 2026

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Board of Directors’ Meeting

Starting with Call to Order
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Call to Order: Jim called the meeting to order at 9:30 am at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, Charlie Baughman, David Canterman, James Southard & Loren Conroy

  • Board members absent: None

  • Staff Present: Allison Cash & Nick Kluge

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda: None

Approval of Minutes & Consent Agenda         

  • Board of Directors’ Meeting Minutes-July 26, 2026

  • July 2026 Financial Reports

  • Staff Operations Report

  • July 2026 Wilson Progress Report

  • August 2026 Wilson Progress Report

David motioned to approve the Consent Agenda and the July 26, 2026 Board of Directors’ Meeting Minutes. Loren seconded. All in favor.

Member Communications:

  • Request to Borrow Clubhouse Tables and Chairs

    • The board reaffirmed the existing precedent that LISECC equipment is not loaned out. Allison will draft a formal policy for Board review at the next meeting.

Board Reports:

  • President:

    • USDA/DWSRF Loan Updates

      • No new developments from the USDA.

      • We have submitted the SWSMP to the DOH and received our comment letter. Allison is scheduled to meet with Brian next week to address the issues that have been raised.

    • Marina Concerns

      • Discussion of existing marina rules and how they should be enforced.

        • Charlie moved that the Board reaffirm enforcement of Policy Statement # 9 as it relates to marina dock access, beach area watercraft, and identification decal requirements; and further authorize staff to take necessary actions to enforce Policy Statement #9. David seconded. All in favor.

    • Reminder of Bylaw Amendment

      • Jim discussed the premise of Bylaw Amendment 4.5.4. Further discussion of ways to get members to participate in the AGM voting process.

    • General Manager Report

      • 2026 AGM Planning

        • All AGM materials need to be submitted for approval at the September BOD meeting.

        • Three board positions are open this year. Anyone interested in running for election should contact Allison.

  • Vice President/Planning: No report

  • Secretary/Administration:

    • Communications Plan for Bylaw Amendment Vote

      • James discussed ideas for getting the word out about the importance of voting for the amendment at the 2026 AGM.

        • Phone tree

        • Contacting members directly

        • Bright sheet in AGM packet

  • Finance:

    • Loren is working on preparing the draft 2027 budget and addressing any questions for the loans.

  • Operations/Water:

    • Charlie is waiting to hear from the engineers about whether we can re-engineer the Clubhouse deck plans.

Old Business: None

New Business: None

Other Business:

  • Next Meeting: September 20, 2026 at 9:30am

  • David motioned enter Executive Session at 10:52 am to discuss legal issues. Loren seconded. All in favor.

  • James Southard left the meeting at 11:00 am.

  • The board returned to regular session at 11:17 am.

  • During executive session the following motion was made:

    • David motioned to temporarily remove the 6 lots we have for sale pending further investigation of financial considerations. Loren seconded. All in favor.

Adjournment: Loren motioned to adjourn the meeting at 11:18 am. David seconded. All in favor.