Annual meetings of the members of the Community Club will be held at the Community Club Clubhouse on the fourth Saturday of August of each year at 10 o’clock a.m. unless otherwise notified by the Board of Directors. Notice thereof shall be given by the Secretary by mailing notice to each member to the last address of record not less than fourteen (14) days and not more than sixty (60) days prior to the date of the meeting.
At all annual and special meetings of the members, fifty of the members of the Community Club, present in person or by absentee ballot at the beginning of the meeting, shall constitute a quorum throughout the meeting for the transaction of any business appropriate to a membership meeting. Each member shall be entitled to one vote, subject to the provisions of clauses 18.104.22.168. and 22.214.171.124. In the event that there is not a quorum at any annual or special meeting, less than a quorum may adjourn the meeting until such time as a quorum may be present in person or by absentee ballot.
Procedures will be guided by Robert's Rules of Order.
Special meetings of the members may be called at any time by the president, a majority of the Board of Directors or by members representing ten percent of the membership within the jurisdiction of the Community Club. Notices of a special meeting, stating the object thereof, shall be given by the Secretary by mailing such notice to each member to the last address of record not less than fourteen (14) nor more than sixty (60) days prior to the date on which such meeting is to be held.
Special meetings of the Board of Directors shall be called at any time by the Secretary on order of the President or a majority of the Board of Directors. The Secretary shall give each Director at least 24 hours notice of all regular and special meetings.
Voting by the membership for the election of or removal of Directors or for the confirmation of those previously appointed directors or for any and all special assessments or for any and all bylaw changes must be done by secret ballot only.
A member may exercise his or her right to vote by proxy. An official proxy shall be attached to the notice of the meeting on which a member may designate to whom he or she is entrusting his or her proxy vote. To be valid the proxy must be on the official form (original, photostatic, facsimile copy or notarized authorization) and signed by the member. In the event a proxy is challenged, the Secretary shall rule on the validity of the proxy and the Secretary’s decision shall be conclusive. Any legal owner may cast the vote or sign the proxy. Persons voting proxy for absent members must have a properly signed proxy form.
A member may exercise his or her right to vote by absentee ballot. The absentee ballot shall be the same ballot voted on at the actual meeting and it shall be attached to the notice of the meeting. It shall be constructed to be mailed back in a 2-envelope system, so that the ballot fits confidentially into its own inner sealed envelope, with the outer envelope having the proper signature of the owner with the lot number included.
Upon receipt, the outer envelope information of the absentee ballot shall be logged onto the actual roster used for distributing ballots at the general member meeting, and the inner envelope shall be placed, without any identifying marks, into a locked box. The inner envelope shall be opened and the contents counted only on the day of the general member meeting and only by the members appointed to count the votes of the attending members. To be valid, the absentee ballot must be received by the Board by the last weekday prior to the meeting for which the voting is to take place. Only one owner per lot (per Article 126.96.36.199.) may vote the ballot and sign the outer envelope. When voting by absentee ballot, the member can vote only on those issues listed on the absentee ballot, excepting write-ins for voting for board members.
An Election Committee shall be a standing committee, chaired by the Secretary and comprised of 3 or 5 members in good standing of LISECC. An equal number of members shall be appointed by the President (or Vice President) and by the Administration Committee, with each term limited to two consecutive years. The Election Committee shall be charged generally with ensuring the validity and fairness of all elections that utilize ballots, including the following specific duties: 1) utilize numbered ballots which carry the LISECC seal, 2) combine ballots used for all methods of voting into a single ballot system, 3) utilize a double envelope mailing system which includes or requires the following on the outer envelope: the LISECC lot number, and the sworn name and signature and the place and date of signature of the voting member, 4) establish a separate mailing address for the receipt of all ballots cast by mail, 5) receive all ballots cast by mail as a group, or otherwise in such a manner that ensures their validity, 6) separate the inner and outer envelopes and account for both, 7) during the meeting, tabulate the results of all votes cast by all means, 8) cross-reference all votes cast by all means to ensure the elimination of double voting, 9) store the secured envelopes, all ballots and any other relevant records for one year at the LISE office.
Renumbered to 188.8.131.52.
Renumbered to 184.108.40.206.
Suspension of voting priveledges
No member shall be permitted to vote in any Annual or Special meeting of the Community Club if he or she has a lien filed against any lot he or she owns for the non-payment of his or her dues, assessments or assessed charges.
Renumbered to 220.127.116.11.
Persons voting proxy for absent members must themselves be members in good standing of this Club.
Persons voting proxy for absent members shall be limited to no more than five (5) such proxies.
Upon registering at any Annual or Special Meeting, each voting member shall receive one white voting card. If one or more proxies are held by any voting member, they shall also be given one colored voting card for proxy votes with the number of such proxies held indicated on the face. Proper identification shall be placed upon each and every card prior to issuing. When voting is held during the meeting, voters shall hold up their card(s) to designate the number of votes to be counted.