Section 5.8.

Assistant Operations Manager

Article 5.8.1.
Pay Structure and Line of Authority

5.8.1.1.
The Assistant Operations Manager is hired by and responsible to the Board of Directors in accordance with authority contained in Bylaws, Part 4, Clause 4.4.2.2.

5.8.1.2.
Full time hourly position reporting to and working at the direction of the Board of Directors and is supervised by the Operations Manager. Compensation may be set by the Board of Directors and Benefits as described in current LISECC Personnel Policy Manual. Ferry fares for official LISECC business will be reimbursed by LISECC.

Article 5.8.2.
Schedule

5.8.2.1.
Pay is based on satisfactory performance of the job, as well as specific hours worked due to the nature of the position and the responsibility for the LISECC water treatment plant. Vacation and holiday time off must be coordinated with Operations Manager to ensure consistent 24/7 “on-call” coverage.

Article 5.8.3.
Principal Requirements and Responsibilities

5.8.3.1.
Management of Water System

(a) Maintain licensing/certification as Washington State Water Treatment Plant Operator Level II, Water Distribution Manager I.

(b) Develop, implement and document a Cross Connection Control Plan to meet state requirements by the statutory deadline. Cross train the Operations Manager in its implementation.

(c) Lead research and application of best practices in water analysis to develop optimal treatment processes in the current plant. Maintain water quality testing and document protocols. Document new practices and cross train the Operations Manager in their application.

(d) Ensure that all LISECC water system related permits and licenses are kept current.

(e) Responsible for following all regulations and procedures outlined in LISECC Small Water System Manual.

(f) Ensure all daily operation and maintenance activities are completed in accordance with acceptable public health practices and water industry standards.

(g) Perform water quality monitoring, maintain adequate records and take follow-up action, as necessary, to comply with state and federal drinking water regulations.

(h) Implement preventative maintenance program; inspect treatment and other system components for malfunction; keep complete detailed records; make necessary repairs.

(i) Analyze recording instrument readings and laboratory tests; determine site of any malfunction, adjust treatment processes as appropriate.

(j) Make “on-the-spot” decisions as appropriate with regard to maintenance and repair of LISECC water treatment plant and water distribution system; provide timely communication of emergency situations to LISE President and Operations Committee Chair.

(k) Communicate and defer non-emergency maintenance situations that have potential to exceed current year’s line item budget limits to BOD for decision making.

(l) Conduct security inspections of storage tanks, reservoir and dams on a daily basis.

(m) Act as backup contact individual for: Office of Drinking Water, Department of Health, Department of Ecology, Department of Dam Safety, and any other County, State or Federal agency which has interaction or oversight of LISECC water system. 

(n)Interface with LISECC contracted outside Vendors for weekly/monthly/quarterly testing procedures and report preparation.

5.8.3.2.
Interaction with Operations Manager

(a) Weekly cross-training on Operations Manager’s administrative and reporting functions to ensure staff is fully able to perform all duties in event of Manager’s sickness/vacation/holiday leave.

(b) Safeguard against injury and equipment damage through use of industry best practices and proper procedures.

(c) Provide weekly payroll hours report to Operations Manager for review.

5.8.3.3.
Record Keeping

(a) Record and maintain a Leak Log.

(b) Maintain ongoing list of maintenance/repair projects.

(c) Prepare and record water system tests (per attached list).

(d) Monitor renewal dates on LISECC water system licenses and ensure appropriate action taken.

(e) Ensure the new water hook-ups are accurately communicated to Office Manager for billing purposes.

(f) Maintain organized filing system. Copies of all reports/field notes/”as built drawings”/data files/maintenance logs to be maintained as hard copy or back-up computer files and available for BOD review upon request.

(g) Maintain current updated LISE Plat Map and LISE Distribution System Map in LISECC office for viewing by BOD and LISECC Members.

(h) Annually prepare, maintain and present to the Board an annual work plan with estimated expense projections for budget preparation.

(i) Communicate periodically (weekly to Board chairs, monthly to the Board, and as needed) the status of ongoing projects. Provide reports when requested for inclusion in the newsletter and LISECC website.

5.8.3.4.
Customer Service
Exercise excellent customer service by responding to LISECC member communications; maintaining harmonious relationships with members, staff and Board; noting and reporting to the Board non-compliant community behavior.

5.8.3.5.
Project Management
(a) Lead technical efforts and long-term planning in the replacement of the current water treatment plant. Serve as the point of contact to manage and report on the work product and progress of contractors engaged by the Board of Directors.

(b) Interface with State regulatory agencies during planning and construction. Create and document Standard Operating Procedures associated with a new treatment plant. Research and make recommendations to the Board to maximize water quality and distribution capacity.

(c) Expenditure authority as may be set by the Board of Directors from time to time.

5.8.3.6.
Additional duties as may be assigned by the Board President/General Manager.

Article 5.8.4.
Review and change

5.8.4.1.
Section 5.8. shall be reviewed annual by the Board of Directors of the Lummi Island Scenic Estates Community Club or more frequently as deemed necessary by that body or if a review is required.

5.8.4.2.
Section 5.8. may be changed by the majority vote of the members of the Board of Directors present at any meeting properly constituted to do business.

5.8.4.3.
Section 5.8. in its entirety shall be considered a condition of employment of the Assistant Operations Manager and shall be reviewed from time to time by the Board of Directors.