Minutes May 31, 2026

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Board of Directors’ Meeting

Starting with Call to Order
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Call to Order: Jim called the meeting to order at 9:31 am at the Scenic Estates Clubhouse.

  • Board Members Present: Jim Coats, Charlie Baughman, David Canterman, Loren Conroy

  • Board members absent: None

  • Staff Present: Allison Cash, Nick Kluge

Voting Status: All board members present are in good standing.  Quorum.   

Changes to the Agenda: None

Approval of Minutes & Consent Agenda    

  • Board of Directors’ Meeting Minutes-April 26, 2026

  • April 2026 Financial Reports

  • May 2026 Wilson Progress Report

Charlie motioned to approve the Consent Agenda and the April 26, 2026 Board of Directors’ Meeting Minutes. Loren seconded. All in favor.

Member Communications:

  • Doug Lilyroth addressed the board to request two piles of dirt that are on LISECC property. Provided the piles are discarded material, he would like to use them for his property. He also requested permission to temporarily stage additional material where the LISECC piles currently sit. After discussion, Doug was given permission to have one of the dirt piles and to stage additional material where he proposed.

  • Ocean Technology Camp

    • Request to use the Clubhouse for a summer camp for 4th-7th grade students. After discussion, the board decided the Clubhouse would not be a good fit but suggested the Cabana or the Grange as alternatives.

Board Reports:

  • President:

    • Vacant Board Position

      • Jim motioned to appoint James Southard to fill the board position vacated by William Enoch. David seconded. All in favor.

      • Jim motioned to appoint James Southard as Secretary. Loren seconded. All in favor.

    • USDA Prehearing for our appeal will take place on June 17, 2026.

      • Due to scheduling conflicts, LICA Annual Lummi Island Cleanup will not take place in 2026.

    • General Manager:

      • Asphalt Repair Quotes

        • We received two estimates for asphalt repair on Berry Way and Dogwood Terrace. Charlie motioned to transfer up to $5000 from Reserves for Huizenga Enterprises to complete the asphalt repair as proposed. James seconded. All in favor.

      • Wilson Engineering Project Report

        • Prior to submitting the report to the Department of Health, Brian Smith requested feedback from the board. Aside from updating the dates in a couple of sections, the board agreed that Brian should proceed with submission.

  • Vice President/Planning: No report

  • Secretary/Administration: No report

  • Finance:

    • Our input form has been submitted for the Reserve Study.

    • We will start the 2025 Audit in early June.

  • Operations/Water:

    • Turbidity has returned to compliance standards.

    • Nick participated in a Department of Ecology meeting regarding decommissioning the raw water line that runs through the dam. A plan has been developed to resolve the issue.

    • Sanitary survey with DOH is scheduled for June 2026.

    • New Pax Mixer has been shipped, and the old one will be sent in for refurbishment.

    • SWSMP documents have been submitted to Wilson Engineering.

    • Discussion of road sweeper repair.

Old Business: None

New Business: None

Other Business:

·         Next Meeting: June 21, 2026 at 9:30am Zoom only

Adjournment: Charlie motioned to adjourn the meeting at 10:56 am. Loren seconded. All in favor.