Minutes June 21, 2026

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Board of Directors’ Meeting

Starting with Call to Order
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Call to Order: Jim called the meeting to order at 9:30 am via Zoom.

  • Board Members Present: Jim Coats, Charlie Baughman, David Canterman, Loren Conroy, James Southard

  • Board members absent: None

  • Staff Present: Allison Cash, Nick Kluge, & Justin Swaen

Voting Status: All board members present are in good standing.  Quorum.        

Changes to the Agenda:

  • Remove May 2026 Financial Reports from Consent Agenda

Approval of Minutes & Consent Agenda         

  • Board of Directors’ Meeting Minutes-May 31, 2026

  • June 2026 Wilson Progress Report

  • Staff Operations Report

Charlie motioned to approve the Consent Agenda and the May 31, 2026 Board of Directors’ Meeting Minutes. James seconded. All in favor.

Member Communications: None

Board Reports:

  • President:

    • USDA Loan

      • We received a notice that our loan application is no longer being rejected for commercial credit. We previously submitted an appeal for the rejection, but that appeal is no longer necessary. After discussion, the board agreed to withdraw the appeal.

    • General Manager Report:

      • 2025 Reserve Study is complete and was submitted to the board for review.

      • 2026 Annual General Meeting

        • Discussion of 2026 AGM date. Jim motioned to hold the 2026 AGM on the 4th Saturday of October 2026 (October 24, 2026). David seconded. All in favor.

  • Vice President/Planning:

    • Property Cleanup at 1294 Island Dr.

      • A company has been contracted to clean up the property and expects it to be finished by Wednesday, June 24.

    • Engaging the Community on Proposed Bylaw Amendment 4.5 Attorney’s Fees & Costs

      • David is looking for ways to encourage the community to participate in the 2026 AGM vote on the Bylaw amendment.

    • David acknowledged the hard work of the Operations staff.

    • Discussion of selling the 6 lots that LISE acquired on Rosewood & Carol Lane.

  • Secretary/Administration:

    • James will work on creating a newsletter with an article about the proposed Bylaw amendment.

  • Finance:

    • Loren is working on the 2027 Draft Budget.

  • Operations/Water:

    • Nick is working on the Consumer Confidence Report and Water Use Efficiency Report. It will be distributed by the end of June.

    • The Sanitary Survey will be on Tuesday, June 23.

    • Asphalt repair was completed in 3 different locations on Berry Way and Dogwood Terrace.

Old Business: None

New Business:

  • Jim discussed making improvements to the playground.

Other Business:

  • Next Meeting: July 26, 2026 at 9:30am

Adjournment: Charlie motioned to adjourn the meeting at 10:37 am. David seconded. All in favor.