Section 5.10.

Operations Staff

Article 5.10.1.

Authority

5.10.1.1.
The Operations Staff position is retained by the Board of Directors in accordance with authority contained in Bylaws, Part 4, Clause 4.4..2.

5.10.1.2.
The Operations Staff shall carry out the directions of the Board of Directors, whether issued orally or in writing, and shall be supervised by the Operations Manager.

Article 5.10.2.
Pay Structure

5.10.2.1.
The Operations Staff position is a Part Time Hourly position. Benefits are as described in the current LISECC Personnel Policy Manual. Ferry fares for official LISECC business will be reimbursed by LISECC.

Article 5.10.3.
Office Hours

5.10.3.1.
Pay is based on satisfactory performance of the job, as well as specific hours worked due to the nature of this position and the responsibility for the LISECC water treatment plant. Vacation and holiday time off must be coordinated between Operations Manager and Operations Staff to ensure consistent 24/7 “on-call” coverage.

Article 5.10.4.
Principal Duties and Responsibilities

5.10.4.1.
Management of Water System

(a) Maintain licensing/certification as Washington State Water Treatment Plant Operator Level II and Water Distribution Manager I.

(b) Ensure that all LISECC water system related permits and licenses are kept current.

(c) Responsible for following all regulations and procedures outlined in LISECC Small Water System Manual.

(d) Ensure all daily operation and maintenance activities are completed in accordance with acceptable public health practices and water industry standards.

(e) Perform water quality monitoring, maintain adequate records and take follow-up action, as necessary, to comply with state and federal drinking water regulations.

(f) Implement preventative maintenance program; inspect treatment and other system components for malfunction; keep complete detailed records; make necessary repairs.

(g) Analyze recording instrument readings and laboratory tests; determine site of any malfunction; adjust treatment processes as appropriate.

(h) Make “on-the-spot” decisions as appropriate with regard to maintenance and repair of LISECC water treatment plant and water distribution system; provide timely communication of emergency situations to LISE President and Operations Committee Chair.

(i)Communicate and defer non-emergency maintenance situations that have potential to exceed current year’s line item budget limits to BOD for decision making.

(j) Conduct security inspections of storage tanks and reservoir on a daily basis.

(k) Act as backup contact individual for: Office of Drinking Water, Department of Health, Department of Ecology, Department of Dam Safety, and any other County, State or Federal agency which has interaction or oversight of LISECC water system.

(l) Interface with LISECC contracted outside Vendors for weekly/monthly/quarterly testing procedures and report preparation.

5.10.4.2.
Interaction with Operations Manager

(a) Weekly cross-training on Operations Manager’s administrative and reporting functions to ensure staff is fully able to perform all duties in event of Manager’s sickness/vacation/holiday leave.

(b) Safeguard against injury and equipment damage through use of industry best practices and proper procedures.

(c) Provide weekly payroll hours report to Operations Manager for review.

5.10.4.3.
Record Keeping

(a) Weekly cross-training on Operations Manager’s administrative and reporting functions to ensure staff is fully able to perform all duties in event of Manager’s sickness/vacation/holiday leave.

(b) Record and maintain a Leak Log.

(c) Maintain ongoing list of maintenance/repair projects.

(d) Prepare and record water system tests (per attached list).

(e) Monitor renewal dates on LISECC water system licenses and ensure appropriate action taken.

(f) Ensure that new water hook-ups are accurately communicated to Office Manager for billing purposes.

(g) Maintain organized filing system. Copies of all reports/field notes/ “as built drawings”/data files/maintenance logs to be maintained as hard copy or back-up computer files and available for BOD review upon request.

(h) Maintain current updated LISE Plat Map and LISE Distribution System Map in LISECC office for viewing by BOD and LISECC Members.

5.10.4.4.
Customer Service

(a) Receive and respond appropriately to LISECC member’s communications via phone, email, mail and in person (during Island office hours).

(b) Maintain harmonious relationship with LISECC Members, LISECC Operations Manager and LISECC BOD.

5.10.4.5.
Administrative Support of Board of Directors (BOD)

(a) Provide ongoing list of maintenance/repair projects and report on current status.

5.10.4.6.
Bylaws/Policies/Rules and Regulations

(a) Provide feedback to BOD regarding appropriate changes to Bylaws/Policies/Rules and Regulations.

(b) Maintain current updated manuals in LISECC office for viewing by LISECC members.

5.10.4.7.
Mail

(a) Sort and date-stamp incoming mail in absence of Office Manager.

5.10.4.8.
Newsletter

(a) Prepare article for LISECC Newsletter as requested.

5.10.4.9.
Website

(a) Provide appropriate materials to Office Manager for LISECC website including: Department of Health water quality reports and other items as directed by BOD.

5.10.4.10.
Miscellaneous

(a) Any other duties as directed by LISECC Board President.